Business Operations Coordinator

Category:
Administration/Support
Industry:
Automotive
Type:
Contract
Location:
Montreal, Quebec
Job ID:
#160407
Recruiter:
Imran Alam

Our large Engineering client is recognized by customers as Canada’s leading Automotive company.

We are looking for a Business Operations Coordinator to support the team.

Duration: 12 months

Location: Montreal, QC

WHAT WE ARE LOOKING FOR

  • Ability to communicate in French and English.
  • Advance technical knowledge of MS World, Excel, PowerPoint and Outlook.
  • Clerical position, paying attention to details.
  • Post-secondary degree in Business Administration or related field
  • Excellent interpersonal and communication Skills
  • Multi-tasking, Organizational and Time Management Skills
  • Superior analytical abilities combined with solid decision-making skills
  • Advanced technical knowledge of MS Word, Excel, PowerPoint, Outlook and Access
  • Demonstrated analytical skills and experience in triaging complex business issues
  • Possess Positive Attitude and willingness to support various tasks relating to sales and marketing
  • Ability to execute multiple projects simultaneously
  • Proven ability to analyze data and extrapolate insights
  • Ability to research and seek out innovative idea

Responsibilities:

  • Various Registrations
  • Airline reservations
  • Request and gather Dealer’s feedbacks
  • Conduct Dealer Communication Team and Retail Marketing Association Board elections
  • Update application forms with new collective agreements info. Log new requests/rates on tracking report.
  • Obtain payment and documents required to renew training certificate in order to maintain registration of GM as a multi-employer training organization
  • Respond to inquiries from drivers, dealers and marketing/events
  • Forward invoices to appropriate driver for payment and keep copy on file
  • Maintain attendance & report salary timekeeping.
  • Provide assets and access to applications to new employees/transfers. Collect assets and cancel/disable cards.
  • Support staff with laptop, cellphones, printers & desk phones issues. Management and installation of Antidote software.
  • Book & coordinate details of meetings through Morley/zone cafeteria. Issue PO's & approve invoices.
  • Scan invoices and submit expense reports for courtesy vehicle expenses, registration replacements & catering for zone meetings
  • Manage Fedex account and submit payment requests in SAP
  • Translation of certain documents
  • Various information Systems access management
  • Assist CHQ Audit Department with French translation of audit appeal letters, file dealer audit documentation, update audit list
  • Date & print individual reports, prepare cover letter (E&F), distribute or mail reports for delivery, track delivery and file
  • Maintain Dealer Agreement contracting database, send updates, create proposals, check for accuracy, create design documents, etc.
  • Assist with documentation of Dealer Agreement and all phases of appointment.
  • Manage strict guidelines of Document retention, obtain authorization from Legal prior to destroying terminated dealer’s files, advise Dealer Org., store files in boxes and handle destruction by Shred-It
  • Update personnel lists (phone, district, personnel lists), Emergency Contact Information, ID Cards, Holiday Bulletins, send organizational announcement to dealers in French and English
  • Prepare and submit expenses reports as required and if requested.
  • Order, maintain and provide stationery and office supplies as requested (including printer ink cartridges for office and field personnel)