Administrative Assistant III

Category:
Engineering
Industry:
Power Generation
Type:
Contract
Location:
Laval, Quebec
Job ID:
#160535

Our client is one of the world's largest multinational utility service companies.

We currently have an available contract assignment for Administrative Assistant in Laval, QC

If you have experience with the following, then we would like to meet with you.

MUST BE: BILINGUAL 

Minimum of 2 years with accounts payable tasks and / or minimum accounting degree. 

Summary/objective of the position:
The administrative assistant provides administrative support and support to the customer service group in Quebec, Ontario and Western Canada. 

Key functions and responsibilities:

  • Welcome and respond to visitor requests 
  • Manage calls and the phone system 
  • Do all the necessary operations to prepare, codify, verify invoices 
  • Make adjustments if necessary 
  • Follow-up with internal and external stakeholders on invoice payments 
  • Check various reports on accounts payable 
  • Contact suppliers if necessary 
  • Manage the e-mail inbox of accounts payable 
  • Order office supplies 
  • Make requisitions of equipment/services 
  • Work with the procurement team to add new suppliers 
  • Maintain and/or operate various databases and internal computer systems (SAP, Perceptive, SMF) 
  • File documents or supporting documents 
  • Perform special functions and other tasks as needed 

Qualifications/Requirements:

  • Three- to five-year work experience in an office environment or with the public 
  • Knowledge of different sales taxes 
  • Excellent multi-tasking skills and able to handle competing priorities on tight deadlines with attention to detail 
  • Impeccable organizational and effectiveness skills 
  • Skills to work with minimal supervision 
  • Experience in all Microsoft Office apps 
  • Bilingual (French and English) 

Desirable qualifications:

  • Experience with SAP software or database is an advantage 
  • Clear, concise and articulate communication skills – verbal, written and listening 
  • Team spirit – able to take on specialized tasks 
  • Maintains a high level of integrity and confidentiality 
  • Ability to interact effectively with all levels of employees as well as external suppliers 
  • Excellent interpersonal, teamwork and customer service skills 
  • Excellent knowledge with MS Office Excel (macros, dynamic crossover) 
  • DEC in accounting or certificate

ewemi