Junior Project Manager

Government - Provincial
Toronto, Ontario
Job ID:
Sophia Shefali

Our public client is looking for a Junior Project Manager for a 6-month long contract in Scarborough, ON. The Jr. Project Manager is responsible for supporting the program manager and the project manager(s) to accomplish project objectives and maintain the progress, mutual interaction and tasks of various parties in such a way that reduces the risk of overall failure, maximizes benefits, and minimizes costs. 

 Key responsibilities include:

  • Provide Program Manager and Project Manager(s) with assistance as needed – coordination, meeting minutes, reporting, process mapping, etc. 
  • Strong communication skills, with proficiency in anticipating, filtering and accelerating issues to focus the Project Manager or Director’s decision-making and coordinate information flows.
  • Superior organizational skills, attention to detail and demonstrated commitment to the accuracy and completeness of information.
  • Attend meetings, prepare documentation for meetings and take meeting minutes.
  • Coordinate meetings, workshops and other events for the program.
  • Coordination with team and Project Manager to ensure information is shared efficiently. 
  • An ability to prepare and interpret schedules and step-by-step action plans.
  • Solid organizational skills, including multitasking and time-management.
  • Strong client-facing and teamwork skills.
  • Hands-on experience with project management tools.
  • Keep documentation organized and up to date.
  • Work closely with functional managers to develop detailed project plans including, schedule, cost, risk, quality and scope.
  • Creates project related document deliverables.
  • Assisting teams with project administration components.
  • Organizing and coordinating staff, client, company and senior management meetings.
  • Maintaining consistency in documentation for format and content, including editing and proofreading documents.
  • Developing relationships with clients/consultant personnel that foster long term business ties.
  • Ability to manage multiple projects simultaneously while maintaining a strong client service orientation
  • Preparing, formatting and distributing documents using Word, Excel, PowerPoint, Outlook.
  • Create, copy edit and review various program specific and project management documentation.
  • Working towards a PMP or a CAPM designation
  • Proven work experience as a Project Coordinator or similar role.

Must have skills 

  • Knowledge of project management
  • Excellent communication skills, written and oral English skills, this is important for writing reports, etc.
  • Experience in coordinating meetings, taking meeting notes, etc.
  • Effective ability to work with various stakeholders
  • High regards for working with confidential information and political acumen
  • At least 3 years of experience working as a project coordinator
  • Ability to use judgment, independently prioritize work, coordinate a heavy workload, meet deadlines and be flexible.
  • Service- and project-oriented with a high degree of initiative, urgency, self-motivation, organization, tenacity, integrity, accountability, professionalism, and resourcefulness with strong analytic and research skills and attention to detail.
  • Comfortable in communicating with senior level executives and have a pleasant demeanor working with all staff at all levels.
  • Able to partner with colleagues while also working independently.
  • Decisive, honest, and responsive.