Contracts Administrator – Services

Burnaby, British Columbia
Job ID:
Sourjya Chatterjee

Our dynamic lower mainland client has an immediate need for three (3) Contract Administrators to join their team for a six-month contract opportunity.

The person in this role will be primarily processing invoices, updating invoices and updating documentation and supporting finance & accounting contract administration. This team has a high workload & it is busy, so the successful candidate will be someone who is detail oriented, flexible & able to manage high volume of work. The manager will train the successful resource on how to use SAP.

Job requirements:

  • 2 years experience in administrative roles related to contract administration and invoicing

General Description

  • The Contract Administrator completes administrative activities for issued contracts supporting successful implementation of projects safely, with quality, within budget, and on time. Experience and Role Accountabilities
  • A minimum two (2) years of contract administration work experience or equivalent.
  • Perform administrative tasks on a large volume of contracts and invoices including reviewing and verifying completeness and accuracy of information to support ongoing management of contracts.
  • Maintain meaningful relationships with stakeholders and suppliers by providing accurate and timely response to contract related administrative requests including effectively translating complex contract language in a concise and simple manner so that the spirit and intent of the contract is achieved.
  • Act as a subject matter expert by contributing to business teams’ contract and relationship management initiatives using good knowledge of procurement practices and associated financial policies so that procedures are consistently followed.

Must Have Qualifications

The Service Contracts Administrator supports our Contract Professionals on post award activities for capital construction contracts. The role is administrative in nature, supports processing of invoices and changes to contracts through amendments, by using our internal software systems. In our division we follow outlined practices and policies, and we work closely with our internal customers and stakeholders.
This position requires advanced attention to detail, the ability to follow established processes and procedures, as well as working well in a large team in a fast-paced environment.

Please note that the following are considered strong assets:

  • Strong ability to multi task in a fast paced & changing environment
  • Strong relationship skills to work in a team environment and ability to meet contractual deadlines
  • Ability to learn and understand IT systems (internally called PassPort, Unifier, and SAP)
  • Strong ability to prioritize and ability to manage own work load
  • Strong drive and initiative
  • Excellent Communication Skills – Verbal & Written

Education and Skills

  • High school graduation
  • Certificate in Business Administration or equivalent • Advanced typing skills • Intermediate MS Office skills (Word, Excel, and PowerPoint)
  • Intermediate English skills for professional environment, written and spoken

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