Administrative Assistant

Waukesha, Wisconsin
Job ID:
Karthik Sundaram

Part time role flexible on scheduling and days of the week: Ideally, Mon-Fri at 4-5hrs/day or 4 days/week at 6hrs/day or 3 days/week at 8hrs/day. Any combination of that can work.

Role Overview / Summary :

The primary responsibility of this person will be to ensure the smooth and efficient administrative support to the Waukesha South Operations team. Responsibilities will be broad and changeable in nature ranging from coordinating payments to suppliers, coordinating tracking of radiation badges for employees, arranging conferences & meals, etc.

Responsibilities :

Support Client's Waukesha South Operations teams in general office administrative tasks

Process monthly corporate card and cash expenses including communications with suppliers as needed; and utilizing purchasing system for purchase orders, invoices & receipt tracking. Own process of radiation badge tracking for employees Provide calendar, meeting, and conference room management Coordinate communications within & outside of supported team Own email distribution lists & office cube layouts within supported team Keep organization charts up to date Handle highly confidential and sensitive information Coordinate travel arrangements Produce correspondence, presentations, meeting agendas, emails and any external mailings

Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.


Experience with Microsoft products particularly Outlook, Excel & PowerPoint.