Project Control Officer/Project Coordinator – Public Sector

Category:
Information Technology
Industry:
Government - Provincial
Type:
Contract
Location:
Toronto, Ontario
Job ID:
#163929
Recruiter:
Arun Kumar

SUMMARY
Our public sector client is seeking a results-oriented individual to perform a variety of administrative and project/program management tasks.  While working with a diverse team, you will help in planning and organizing projects/programs and activities as well as carry out important day-to-day duties in the execution of the projects. Assist the project manager(s) with and be responsible for the overall documentation, development, and oversight of project schedules.

RESPONSIBILITIES
– Develop and manage the Integrated IT Project Schedule to monitor and control the IT project portfolio work plans and allocation of project resources
– collaborate with functional groups, project team members, project partners or other stakeholders to ensure the delivery of work tasks according to the project plan
– identify variances and monitor the implementation of corrective actions to accomplish project goals and objectives in line with Client requirements and stakeholder expectations.
– Monitor key milestones and inter project dependencies within the portfolio; tracking compliance to PM methodologies and disciplines (schedules, budgets, charters & deliverables, etc.)
– Track and manage project level issues, risks and action, issues and decisions log (RAID) escalating for resolutions as required
– Track and report on Financial aspects of the portfolio of recurring IT capital projects including updating the Project Spending Reports (PSRs)
– Collect weekly and monthly status reports and reviewing it with PMs for accuracy and compliancy; providing project support as required to Project Managers
– Adhere to program documentation storage and signing off policies and procedures
– Prepare ad-hoc budgeting and reporting data as requested
– Act as an alternate person to manage financial reporting processes
– Create project related reports as required; and performing other related duties as required.

SKILLS & QUALIFICATIONS
– 5+ years’ experience in project control in an IT environment or equivalent work experience
– With the last 5 years, Public Sector Experience in a Project Control Officer or Project Coordinator role.
– Knowledge of Project Management Methodology and PMIs PMBOK and an understanding of budgeting, financial and accounting processes and concepts
– Basic knowledge of the ITIL framework
– Must be able to demonstrate initiative through proactive actions as appropriate
– Responsible individual with strong multi-tasking and organizational skills
– Outstanding client management/customer service skills
– Work effectively both independently and in a team-based environment: must be flexible with shifting priorities and capable of functioning under tight deadlines with minimal supervision
– Must demonstrate effective interpersonal skills, time management skills, multi-tasking skills, dependability and sound judgment
– Exceptional knowledge and above average proficiency in MS Office Suite, particularly MS Excel
– Able to demonstrate initiative through proactive actions as appropriate
– Flexible with shifting priorities and capable of functioning under tight deadlines with minimal supervision
– Possess strong problem solving/analytical skills and have a high level of attention to detail and commitment to work
– Demonstrate effective interpersonal skills, time management skills, multi-tasking skills, dependability and sound judgment
– Excellent communication and writing skills

DESIREABLE SKILLS
– Project Management Professional (PMP®) or Certified Associate in Project Management (CAPM®) Designation
– Knowledge of OPS Integrated Project Management Framework and Methodology

ABOUT IAN MARTIN
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We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.