Records Clerk

Oil & Gas
Houston, TX
Job ID:

We are looking for an experienced Records Clerk on behalf of one of North America’s largest natural gas distributors.

Location: Houston, TX

Contract Duration: One Year(High Chance of Getting Extension)

This position is responsible for performing clerical duties related to relevant stages of the Records Lifecycle. These stages involve the Capture, Storage, Management, and Maintenance of Company records; including, but not limited to, records intake and inventory, data entry, indexing and scanning, managing offsite storage, responding to records requests, and enhancing records-related metadata.

Primary Responsibilities

  • Follow policies and confidentiality mandates to safeguard Company data and information
  • Assist with the management and routine assessment of departmental inventory and supplies
  • Record clerk activities, tracking, and reporting progress, as required
  • Actively participate in Company core value and safety activities
  • Process, file, and organize records according to Company specifications in both electronic and physical filing systems
  • Index records by inputting associated metadata into both electronic and physical filing systems according to Company procedures
  • Accurately capture digital records images through scanning
  • Collaborate with other departmental personnel for records relay to and from offsite storage
  • Assign and apply nomenclature according to established Company specifications
  • Research records upon request and maintains a chain-of-custody through designated process queues to ensure no records are lost or misplaced and that they are returned when borrowed
  • Provide customer service when fulfilling records requests while also following Company specifications
  • Compose correspondence to external and internal parties, as needed
  • Perform special records-related data scrubbing assignments, as needed
  • Under guidance from enterprise personnel, adhere to records retention and disposition specifications

Job Skills and Qualifications:

  • Proven experience as a Records Clerk
  • 5-10 years of records clerk/filing experience.
  • General knowledge of the Records Lifecycle records filing and retrieval, and retention
  • Excellent organizational skills and demonstrated attention to detail
  • Experience utilizing the Microsoft Suite of applications (i.e. Word, Excel, Outlook, etc.)
  • Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines
  • Physically able to lift to 25 pounds
  • High school diploma or equivalent