Administrative Assistant

  • Location: Casper, WY
  • Type: Contract
  • Job #173910
Industry:
Oil & Gas
Type:
Contract
Location:
Casper, WY
Job ID:
#173910

On behalf of one of North America’s largest natural gas distributors, we are looking for an Administrative Assistant in Casper WY.

Job Description:

Job Primary Accountabilities:

· This role is accountable for the processing of Purchase Requisitions (PR’s) and Purchase Orders (PO’s) in Oracle Cloud for the procurement of services from contractors and vendors.

Detailed Job Description:

The Operations Service Procurement Administrator position is responsible for:

Supporting the Regions with Service Procurement by:

· Communicating with planning staff and supervisors on service procurement requests required for upcoming work

· Creating Purchase Requisitions in Oracle Cloud

· Requesting PO Lines to be added to existing Oracle Blanket PO’s

· Change Order request to any PO

· Entering PO lines in Oracle Cloud manually

· Communicate PO and PO line and information to vendors for invoicing

· Perform PO receipts related to contractor services

· Invoice validation / Coding support for field operations

· Match the invoice to the receipt

Review and work with Regional Finance to transfer costs from the conversion cost center to corresponding cost centers in Oracle Cloud in a timely manner.

Validate the transfer of cost is done correctly by running necessary financial reports

Knowledge, Skills & Abilities:

· Related post-secondary education and experience in a finance, accounting or business

management related role required.

· Minimum four or more years of directly related experience.

· Proficiency with Purchasing and financial management systems (overall Purchase Order process) and applications including Advanced Excel (formulas and Pivot tables); Oracle Financials.

· Ability to handle huge volume of data

· Strong orientation towards customer service including tact, patience and diplomacy when

dealing with internal and external customers.

· Outstanding communication, interpersonal, organizational and team skills.

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