Administrative Support Assistant – May 2021

  • Location: Toronto, ON
  • Type: Full-time
  • Job #175701
Toronto, ON
Job ID:

Our healthcare client is looking for an Administrative Support Assistant on a 6-month temporary contract in Toronto, ON. The role will require the candidate to work full-time with technology provided by the client.

Main Job duties

  • Administrative support using Excel, Word, PowerPoint
  • Scheduling and calendar management
  • Minute taking in meetings – must have extensive experience taking minutes in complex meetings
  • Correspondence on behalf of the Deputy Medical Officer Of Health
  • Other administrative duties as assigned
  • Performs program support duties including the processing /preparation of forms and correspondence, input of data, maintenance of tracking and filing systems
  • Compiles and summarizes data, statistics and other information using desktop applications and corporate systems.
  • Coordinates and confirms meetings, events and training programs. Compiles and prepares necessary material.
  • Provides information in response to inquiries/complaints in person, on the telephone and via email from employees. Forwards calls to appropriate personnel and takes messages, as necessary.

MUST HAVE Requirements and Qualifications:

  • Advanced knowledge of Excel – (Ability to use SUM, IF, Macros, Filters, VLOOKUP in large databases proficiently)
  • Great computer skills including office suite (Outlook, Excel, Word)
  • Strong administrative background at a large office with multiple competing priorities
  • Demonstrated experience in a fast paced environment with changing information and priorities
  • Ability to adapt to changing circumstances
  • Great verbal and written communication
  • Willingness and ability to learn quickly
  • Ability to work a changing schedule and extra hours as and when requested
  • Willingness to work both weekend days
  • Availability to work 8 hours a day between 8:00 am to 8:00 pm
  • Ability to commute to different GTA offices as and when needed

Rate: $19.00/hour

Technology: Provided by the client

Location: Remote with occasional visits to the offices in GTA.