5325 – Logistics Data Assistant

  • Location: Lloydminster, SK
  • Type: Contract
  • Job #178128
Oil & Gas
Lloydminster, SK
Job ID:

Our client, the third largest producer of Canadian oil and natural gas and the second largest refiner and upgrader with extensive midstream and downstream infrastructure, has an immediate need for a Logistics Data Assistant. This is a contract position for one (1) year located in Lloydminster, Saskatchewan.


This is a high energy team, that work collaboratively together, and requires the administrative assistant to build effective relationships and work collaboratively in a fast paced, ambiguous team environment supporting 31 contract vendors.

The Data Assistant is to responsible for auditing, verifying and tracking all bill of lading invoices for fluid hauling as well as standard administrative responsibilities. The individual will be reporting to the Data Analyst. In this role the candidate will be required to interact with a broad range of employees and contractors both at a worker level as well as at the supervisory and management levels. Also, this role needs commitment, willingness to demonstrate or train individuals as part of services.


  • Auditing all fluid transfers from the well to well and well to well to Facility daily (18k truck tickets per month, need to be verified in PVR and Salesforce)
  • Reconciling all Service Entry Sheets and posting to the correct coding and approver
  • Work with data analyst team to calculate and update any accruals
  • Sorting, filing, and tracking all tickets and SES’s electronically
  • Assist Field Operations with ticket issues such as missing tickets or volume inaccuracies
  • Monitor the contract carriers hauling for Logistics by ensuring they are correctly filling out all tickets and log sheets and submitting them in on a regular basis.
  • Administration responsibilities with Health and Safety requirements.


  • Strong MS Office Word and Excel advanced level (Pivot tables, macros, advanced formulas, if statements, etc.)
  • Experience with SAP, PVR and at an advance level
  • Dispatching or knowledge of fluid hauling (1-2 years of experience)
  • Grade 12 Diploma
  • Flexible and adapt easily to changing priorities
  • Maintain focus on daily activities
  • 5 years plus in similar role, or accounting background

Nice to Have Qualifications

  • Post-secondary education in Accounting, Finance, Business Administration
  • Experience with Dispatch Applications, Salesforce
  • Strong analytical, organizational, communication and interpersonal skills
  • Well versed and comfortable with setting up processes and procedures

Desired Attributes

  • Establish and maintain positive and professional working relationships with drivers, operators, and co-workers
  • Ability to work under pressure and meet deadlines
  • Highly motivated, assertive with a positive outlook and desire to enhance job responsibility

If you’re a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.