Administrative Assistant II

Category:
Administration/Support
Industry:
Power Generation
Type:
Contract
Location:
Brossard, Quebec
Job ID:
#156501
Recruiter:
Anushree Karanth

Our Client is one of the world's largest Power generation industry.

LOCATION: Brossard, Quebec  

CONTRACT: 3 months with high possibility of extension

START DATE: ASAP (Urgent Need)

PAY TYPE: Hourly

Role Summary: 

This role is  less scheduling/coordinating – more Microsoft Office work, data entry, etc

Responsibilities:

  • The Administrator II provides effective and responsive administrative secretarial services to support business leaders in day-to-day business operations and activities. 
  • Primary responsibilities include Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. 
  •  Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.  
  •  Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in managers signature. 
  •  Provide general office administrative services.
  •    In some functions, but not all o Will support budget management, liaising with finance to ensure costs are monitored and controlled.
  •    Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. 
  •   Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o
  • Provide tactical support (answering questions on central sites and on various internal processes and e-tools). 
  •   Help keep organization charts up to date as directed.
  •  Maintain filing and records management systems and other office flow procedures which may be confidential.
  •  At some sites, an administrator may provide payroll support for hourly associates.
  •   Generate, review and file pharmacy reports (if supporting pharmacy site) o Accurately maintain customer pricing files and complete contract data entry.
  •  Create statistics, send out customer brochures or correspondence, or document leads.

Required Qualifications:

  • High School Diploma, GED or local equivalent. 
  •  3-5 years secretarial administrative experience 
  •  Knowledge of general office management and current computer office communications technologies; expert in PowerPoint, Word, Excel and Outlook 
  •  Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 
  • Effective time management and organizational skills; able to balance multiple priorities 
  • Effectively problem solve and resolve a variety of issues and topics within the job scope 
  • Ability to effectively interact and communicate with senior level management and corporate contacts 
  • Excellent interpersonal, verbal and written communications skills including strong grammatical skills

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