Business Operations Coordinator

Engineering, Sales/Marketing
Pointe-Claire, Quebec
Job ID:
Akanksha Patil

Business Operations Coordinator

Our client is world's largest Automotive and manufacturing clients in Canada!!!!!

LOCATION: Pointe-Claire, Quebec

CONTRACT: 12 months with high possibility of extension


PAY TYPE: Hourly

Business Operations Coordinator – Eastern Region:

  • Various Registrations
  • Airline reservations
  • Request and gather Dealer’s feedback's 
  • Conduct Dealer Communication Team and Retail Marketing Association Board elections
  • Update application forms with new collective agreements info. Log new requests/rates on tracking report.
  • Obtain payment and documents required to renew training certificate in order to maintain registration of Vehicle as a multi-employer training organization
  • Respond to inquiries from drivers, dealers and marketing/events 
  • Forward invoices to appropriate driver for payment and keep copy on file
  • Maintain attendance & report salary timekeeping.
  • Provide assets and access to applications to new employees/transfers. Collect assets and cancel/disable cards.
  • Support staff with laptop, cellphones, printers & desk phones issues. Management and installation of Antidote software.
  • Book & coordinate details of meetings through Morley/zone cafeteria. Issue PO's & approve invoices.
  • Scan invoices and submit expense reports for courtesy vehicle expenses, registration replacements & catering for zone meetings
  • Manage FedEx account and submit payment requests in SAP
  • Translation of certain documents
  • Various information Systems access management
  • Assist CHQ Audit Department with French translation of audit appeal letters, file dealer audit documentation, update audit list
  • Date & print individual reports, prepare cover letter (E&F), distribute or mail reports for delivery, track delivery and file
  • Maintain Dealer Agreement contracting database, send updates, create proposals, check for accuracy, create esign documents, etc.
  • Assist with documentation of Dealer Agreement and all phases of appointment.
  • Manage strict guidelines of Document retention, obtain authorization from Legal prior to destroying terminated dealer’s files, advise Dealer Org., store files in boxes and handle destruction by Shred-It
  • Update personnel lists (phone, district, personnel lists), Emergency Contact Information, ID Cards, Holiday Bulletins, send organizational announcement to dealers in French and English
  • Prepare and submit expenses reports as required and if requested.
  • Order, maintain and provide stationery and office supplies as requested (including printer ink cartridges for office and field personnel)


  • Post-secondary degree in Business Administration or related field
  • Excellent interpersonal and communication Skills
  • Multi-tasking, Organizational and Time Management Skills
  • Superior analytical abilities combined with solid decision-making skills
  • Advanced technical knowledge of MS Word, Excel, PowerPoint, Outlook and Access
  • Demonstrated analytical skills and experience in triaging complex business issues
  • Possess Positive Attitude and willingness to support various tasks relating to sales and marketing
  • Ability to execute multiple projects simultaneously
  • Proven ability to analyze data and extrapolate insights
  • Ability to research and seek out innovative ideas

This is time sensitive so please hurry!