Procurement – Tactical Team Support Assistant

Procurement – Tactical Team Support Assistant

Are you a recent graduate or seeking an entry level opportunity? We have a contract role for the rest of this year. The job is located just outside of Sudbury for a reputable mining company. We are seeking motivated individuals who are looking to develop their skills in a customer service and procurement environment. 

Key Responsibilities:

  • Assist Sr. Tactical team members with daily procurement inquiries
  • First level support for providing customer service to our operations
  • Work with tools such as SAP, SRM and Nimbi platforms
  • Interface between users and procurement for resolution and mitigation of risk of claims from suppliers
  • Connecting clients to the appropriate company team member

Requirements:

  • University degree or college diploma in legal or business/commerce field
  • Proficient with excel files with attention to detail
  • Proficient and highly skilled in customer service skills
  • Superior communication skills
  • Problem solving abilities
  • Organizational skills
  • Able to prioritize workload and escalate urgent situations
  • Willingness to learn and advance within the role
  • Knowledge of the mining procurement industry is an asset
  • Procurement experience would be an asset
     

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted

 

ewemi

Business Support Advisor I

Do you want to work for one of the largest electrical utility company in Michigan? They are currently looking for a Business Support Advisor I to support their facility in Jackson Michigan.  If you’re interested and qualified, we urge you to apply!

Position: Business Support Advisor I

Location: Jackson Michigan

Duration: Until Jan. 2020 (possible extension)

Job Description:

  • Business Plan Deployment (strategy implementation) and lean principles execution for the Customer Experience organization.
  • Includes the development and standardization of scorecards, waterfalls and KPI trees, visual management, operating reviews, and problem solving.
  • Identifying areas of overlap or gaps in performance, resources and priorities.
  • Assist and coordinate the alignment of the Marketing business plan deployment and success metrics to the Customer Experience plans to ensure alignment as well as progress.
  • This includes reinforcing the delivery of the key marketing capabilities and strategic initiatives.
  • Provides a consistent and repeatable process for the Marketing department to quickly adapt to the changing business conditions, leveraging lean principles.
  • Assist in the weekly and monthly operating review process for both the Marketing Department and Customer Experience division.
  • This will include preparation of materials and attending each review. Using lean principles, Socratic questioning to enable the process.

Required Qualifications:

  • Must be an expert in lean principles, quality systems, strategy planning.
  • Project and Program management to assess milestones, risks, and resource
  • Bachelor’s degree in Marketing, Economics, Communications, Business, or related  

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

ewemi

Travel and Logistics Coordinator- Flights

Our Calgary based market leading integrated oil company has an immediate need for a Travel and Logistics Coordinator.  This would be a one year contract position based in their downtown Calgary head office location.

Position Summary: The Travel and Logistics Coordinator for Charter flights is responsible for the smooth and efficient management of the Charter flights program The individual is the single point of contact for the Air Carrier, Internal, and Contractors for any and all related functions. The coordinator will act as a secondary contact person in regard to Camp related matter and will be responsible to provide coverage when necessary.

Core Responsibilities:

  • Single point of contact between Air Carrier provider and our client
  • Single point of contact for Internal regarding the Flight Program.
  • Main point of Contact for security related issues at the FBO terminals and aerodrome.
  • Single point of contact for personnel for questions, concerns, and comments regarding the flight program.
  • Daily communication with air carrier regarding, daily operations, time delays, air craft availability, weather changes, passenger needs and concerns, security issues, contractual issues.
  • Coordinate with Air carrier to ensure compliance to Federal and Provincial Regulatory requirements.
  • Consulting with Third party Aviation Safety specialists.
  • Forecast and confirm aircrafts and ground transportation.
  • After hours support for passengers.
  • Daily review of manifests to ensure accuracy of inbound and out bound passengers.
  • Quick decision making on passenger issues, such as, last minute additions, federal no fly list, passengers without ID.
  • Identify and create reports on cost saving opportunities.
  • Coordinates specific Flight Crew requests, such as transportation and accommodation during layovers.
  • Analyze and interpret a variety of weather reports, charts, and forecasts for anticipation of delays.
  • Liaison with JV Partner to ensure consistent safety requirements and daily creation and distribution of individual bookings as per schedules updated on portal. This includes daily adjustments to reservations, both flights and rooms and communication to passengers on personnel travel changes.
  • Safeguard classified/confidential information.
  • Anticipate and proactively take action to deal with future events, situations, and opportunities.

Must Have Skills:

  • Grade 12 diploma
  • Formal Behaviour based training or combination of experience
  • Customer Service Training or experience
  • 5 Years working in Aviation or Travel Logistics
  • 3-5 Experience in oil and Gas or in a plant operation environment
  • Experience with Fly In / Fly Out work
  • Basic Microsoft Office Knowledge

Nice To Have Skills:

  • Bachelor's Degree or Diploma with minimum 5 years of experience
  • Emergency Response Management
  • Clear understanding of the Canadian Transportation Act
  • Clear understanding of the Federal Air Transportation Act
  • Clear understanding of the Canadian Aviation Regulations Act
  • Experience with Camp and Flight management software
  • SharePoint

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted. 

EWEMI

Administrative Assistant

Our oil and gas client is looking for an Administrative Assistant. If you have relevant skillsets or experience, please consider applying!

High-Level Description

Provide Admin Support to all Cromer PLM & Area staff.  Examples: Data Entry, filling, telephone duties, report creation, processing expenses, dealing with incoming/outgoing mail & personnel etc.

Key Accountabilities and Responsibilities

  • Understand and provide data entry support in a variety of applications:
  • Weekly time entries into WorkDay
  • Invoice coding and approvals in Markview
  • Creation and updates of Work Orders within SCM Tool.
  • Master Service Agreements
  • Ensure compliance with all financial policies and procedures.
  • Process expense reports for self and others as required in iExpense (Oracle Financial)
  • Handling accounts payable inquiries from suppliers and vendors.
  • Support local personnel with HR related inquiries
  • Assist with the coordination of on-site training.
  • Coordinate logistics for crew (Travel, meals, meetings ) etc.
  • Collect & forward Monthly mileage reports.
  • Record & Input Safety Meeting Minutes Sharepoint.
  • Maintain record of Contractor hours as per reporting guidelines.
  • Maintain organization of a variety of documents & assist with retention processes incl. training.
  • Support PLM Employees in applicable documentation requirements.
  • Support delivery of Safety Orientation & log (Annual, Site-Specific, Life Saving Rules)
  • Support the Onboarding of new personnel
  • Complete all required training, maintain your IDP and participate in employee performance conversations.
  • ISNet World pre-qualification inquiries.
  • Provide assistance with Prairie Region SharePoint site as requested
  • Ensure competitive pricing for regional office purchases
  • Provide coverage as requested to the other Admin Support members throughout the region.

Qualifications:

Required: 

  • Successful candidate will have proficiency in Microsoft Office including Excel, Word, and Power Point.
  • Minimum of three years related office administrative experience required. Successful candidate must possess High School diploma or GED
  • Great interpersonal skills, friendly and team oriented required.
  • Strong organizational, communication, attention to detail and problem solving skills.
  • Proven strong work ethic with the ability to work independently.

 

Preferred:

  • Knowledge of MarkView, Maximo and Encompass will be considered an asset.
  • Post-secondary education in a related field will be considered an asset.  

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

EWEMI

 

Coordinator I-US

 

We have an immediate opening for an Coordinator role for a contract assignment in Waltham, MA.

If you have the following skills, connect with us.

Job Purpose:

  • Performs a variety of complex administrative projects, for a department or division, primarily related to a specific organizational function.
  • Coordinates meetings and events; coordinates department financial operations, personnel operations, and/or facility operations; completes special projects as assigned. Maintains and updates tools; Researches and prepares reports.
  • Must be able to attend monthly orientations in Worcester area for I9 verifications twice a month or as needed.

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Construction Coordinator

 

We have an immediate opening for an “Construction Coordinator” role for a contract assignment in Waltham, MA.

If you have the following skills, connect with us.

Job Purpose:

The Construction Coordinator, under the general direction of the In-House Construction Director, performs a variety of complex administrative projects, for the department primarily related to a specific organizational function. Coordinates meetings and events; completes special projects as assigned. Maintains and updates training reports; Researches and prepares a variety of other reports.

Job Responsibilities

  • Incident Report for NE and NY
  • Speeding Violation Report
  • Action Item List after Weekly Director Safety Call
  • Update NE Director Construction Hubs
  • Manage NE Manager Hubs
  • Reconcile P-Cards/Storm Cards
  • Fuel Exception Reports
  • NERC/CIP for NE and NY
  • Vehicle Utilization Report
  • Budget – Time Entry Report and Labor Expense Report and general review
  • Attend SSC meeting Ny/ne. Prepare agenda.
  • Confirm invoices for Insect Shield for clothing treatment
  • Process Element/PHH invoices, Gas charges, Setup fees, etc. Resolve issues/questions with Element and Fleet Rental AP
  • Send out the AVLS Report for NE and NY
  • Workplan Report

Job Qualifications

Minimum two-year degree in Business or 5-year business experience. Must have Outlook, PowerPoint, Word and Excel experience Ability to work unsupervised Ability to meet deadlines Conscientious and common-sense work habits.

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Digital Content Specialist

We have an immediate opening for an Digital Content Specialist role for a contract assignment in Brooklyn, NY.

If you have the following skills, connect with us.

Job Purpose

Job Responsibilities:

  • To develop high-quality and engaging visual and audio content on a new employee intranet (aka EDW for Employee Digital Workplace) platform, to aid understanding, enable interaction and deliver a simple, rewarding and enjoyable user experience.

Key Accountabilities:

  • Create, or manage the production of, a range of engaging visual content for the new EDW platform.
  • Produce, or manage the production of, video, including animation, for the EDW.
  • Produce, or manage the production of, infographics and other imagery to represent information and data in easy-to-understand and appealing formats for the EDW.
  • Produce, or manage the production of, photography and illustrations for the EDW.
  • Work closely with stakeholders across the business to advise on and develop visual and audio content for the EDW.
  • Develop and manage an asset and image library for the EDW that conforms to brand and visual identity guidelines.
  • Seek new ways to connect and engage with employees through visually appealing, stimulating and interactive content for the EDW.
  • Section 4 – Knowledge, Experience and Technical Know How
  • Excellent understanding and knowledge of the different forms of visual and audio content.
  • Excellent knowledge of how visual and audio materials can bring content to life in an interactive and engaging manner.
  • Ability to produce materials or demonstrate a proven track record in the management of the production of materials, including video, infographics, photography and other imagery.
  • Experience of working in a fast-paced digital environment with experience of working on an EDW an advantage.
  • A keen eye for detail and excellent communication skills, both written and verbal, with the ability to translate complex ideas and briefs into plain English for a range of audiences.
  • Strong influencing, negotiating and stakeholder management skills.
  • Ability to work to deadlines and work under pressure.
  • Minimum relevant bachelor’s degree or work experience.

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Project Admin Assistant

Our large IT client is recognized by customers as Canada’s leading Aerospace company.

We are looking for a Project Admin Assistant to support the team.

Duration: 6 months

Location: North York, Ontario

WHAT WE ARE LOOKING FOR?

  • 3+ years’ experience in implementing and deploying Bid and Project Processes; experience in project coordination
  • Able to mobilize and influence the involved parties towards the achievement of PMO objectives;
  • Advanced organizing and planning skills;
  • Strong organizational skills and ability to balance multiple priorities;
  • Excellent interpersonal skills
  • Advanced computer literacy – MS Office (Excel, Word, Visio, Powerpoint, Access)

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Admin Assistant I-US

We have an immediate opening for an Administrative Assistant on a contract assignment in Buffalo, New York. 

The position is an admin support role for a high volume, fast paced and ever-changing construction group. 

Job Skills Needed: 

  • Above average skills in Excel, Word, PowerPoint and Outlook to manage calendars. 
  • SAP experience with invoice processing and purchase order management 
  • Quick Learner and able to switch gears at any given moment 
  • Ability to prioritize and good organizational skills 

Main Job Duties: 

  • Pcard and Storm Card Reconciliation 
  • Shopping Cart creation 
  • Invoice confirmation and payment to A/P 
  • Disability absence reporting 
  • Vacation tracking/calendar management 
  • Hot stick/bare hand hours 
  • Attend safety meetings and record minutes 
  • ARCOS administrator for TLS group 
  • Maintain DOT files 
  • File all paperwork for inhouse construction team 
  • Assemble work packets for upcoming jobs 
  • Schedule delivery and replacement of dumpsters 
  • Assist with organization of all tracking rosters and reports 
  • Assist with equipment rentals 
  • Order all office supplies

Looking for Meaningful Work? We can help. 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com . We encourage all qualified candidates to apply.

Admin Assistant I-US

We have an immediate opening for an Administrative Assistant on a contract assignment in Albany, New York. 

The position is an admin support role for a high volume, fast paced and ever-changing construction group. 

Job Skills Needed: 

  • Above average skills in Excel, Word, PowerPoint and Outlook to manage calendars. 
  • SAP experience with invoice processing and purchase order management 
  • Quick Learner and able to switch gears at any given moment 
  • Ability to prioritize and good organizational skills 

Main Job Duties: 

  • Pcard and Storm Card Reconciliation 
  • Shopping Cart creation 
  • Invoice confirmation and payment to A/P 
  • Disability absence reporting 
  • Vacation tracking/calendar management 
  • Hot stick/bare hand hours 
  • Attend safety meetings and record minutes 
  • ARCOS administrator for TLS group 
  • Maintain DOT files 
  • File all paperwork for inhouse construction team 
  • Assemble work packets for upcoming jobs 
  • Schedule delivery and replacement of dumpsters 
  • Assist with organization of all tracking rosters and reports 
  • Assist with equipment rentals 
  • Order all office supplies

Looking for Meaningful Work? We can help. 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com . We encourage all qualified candidates to apply.

Project Assistant III-US

We have an immediate opening for an Document Control Manager long term contract role in Waltham, MA.

If you have the following skills, connect with us.

  • Gathers and catalogs Project Documentation
  • Material and equipment documents
  • Quality documents
  • Contract documents
  • Financial documents
  • Legal and regulatory documents
  • Other project related documents including historical documents
  • Work in conjunction with the Quality Manager
  • Become proficient with the EPC contractors document system
  • Perform other related tasks as assigned
  • Report to Project Management functionally
  • Report to the Director Process and Performance administratively
  • Develop document control file and coding system to recognized standards
  • Render document attributes and key words for document searching functions
  • Maintains Document Control files and site
  • Ensures daily backups of Document Control files
  • Ensures integrity of the Document Control System
  • Document Control System must be auditable
  • Training and/or experience in Project document control

Work will be at the Project site

Prefer a local candidate

This role will work with little to no supervision

Ability to work a full 40 week when required, willingness to work overtime a plus Minimum of 20 hours a week 

 

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Project Administrator

Our Calgary based energy client has an immediate need for an Administrative Assistant to join their team for a seven (7) month contract opportunity.

Key Responsibilities

  • Prepares minutes of meeting, spreadsheets, presentations, save key correspondence in project folders
  • Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.
  • Creates and maintains project plans, schedules and deliverables.
  • Processes expense reports and invoices  
  • Manages calendars, schedules meetings, books meetings rooms.
  • Coordinates travel itineraries and arrangements.
  • Assists with filing and archiving documents.
  • Works cooperatively with all team members.

Capabilities and Credentials

  • Excellent written and verbal communication skills.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
  • Ability to work effectively under pressure in a fast paced environment.
  • Must be willing and able to take initiative when needed.
  • Ability to deal with difficult situations and/or people.
  • High attention to detail.
  • Willingness to learn and accept feedback.
  • Proficiency in MS Office Suite.

Education and Experience

High School Diploma with minimum of 10 years of experience; or Post-secondary degree in a related field with minimum of 10 years of experience; or equivalent combination of education and experience.

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Bilingual Desktop Support Analyst – Intermediate

Our large IT client, is recognized by customers as Canada’s leading Information Technology company.

We are looking for a Bilingual Desktop Support Analyst – Intermediate to support the team.

Duration: 3 months

Location: Montreal, Quebec, Canada

WHAT WE ARE LOOKING FOR

  • Provide professional assistance to internal and external customers having hardware- and software-related problems with their supported desktop, laptop or peripherals.
  • Support is provided in a timely manner in accordance to published SLAs while maintaining a high level of customer satisfactions.
  • Provide Level-1 technical support for supported desktops, laptops, and peripherals.
  • Correcting hardware problems with supported desktops, laptops and peripherals by coordinating support with OEM vendors.
  • Managing returns on warranted parts and systems Packaging and shipping replacement parts to customers.
  • Maintaining standard software configurations, including troubleshooting, loading and configuring software images, supported applications and drivers.
  • May participate in development of information technology and infrastructure projects.
  • Installing, supporting and troubleshooting approved desktop software.
  • Performing planned maintenance, moves, adds and changes.
  • Provide support services to employees with technical problems and information technology issues involving desktop, laptops, PDA or network services from local personnel or from employees using network remote access (VPN)
  • Provides timely resolution of problems or escalation on behalf of the customers to appropriate technical personnel.
  • Exercises judgment with defined procedures and practices to determine appropriate action.
  • Ability to work on call after hours as required.

RESPONSIBILITIES INCLUDE

  • 2 years of experience who can help troubleshoot in a windows environment.
  • Dealing with level 1 tickets and working with PC, iphone/ipad hardware/software and peripherals.
  • Will need to know how to perform rudimentary imaging (following imaging steps etc.)
  • The mandate of this opportunity to start is to swap and replace defective hardware under warranty, experience with this is bonus.

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Coordinator III-US

We have an immediate opening for a “Coordinator" for a 6 months contract assignment in Waltham, MA.

Job Description:

Performs a variety of administrative tasks/projects in support of the efficient and effective implementation of a new technology solution. Coordinates meetings and events; completes special projects as assigned. Maintains and updates tools; Researches and prepares reports.

  • Organize rosters from directors of stakeholders to be trained
  • Collect information from stakeholders to request/provide system credentials
  • Negotiate dates & locations for training based on numbers and geographies of participants
  • Manage invitations, conference rooms, & food, and coordinate travel for trainers if necessary
  • Manage communications to/from trainees regarding prep, make-ups, & follow-ups
  • Submit requests to SNow for each trainee approved by the director
  • Create Cloud Admin record for SNow-provisioned users in both STAGE & PROD
  • Troubleshoot SNow issues with new user credentials
  • Coordinate workaround required for Contractor user credentials in both STAGE & PROD
  • Maintain metrics

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Clerk IV

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Clerk IV in Houston, Texas

If you have experience with the following, then we would like to meet with you.

Key Responsibilities:    

  • Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors. Requires a high school diploma or its equivalent with at least 10+ years of experience in the field or in a related area.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish goals.
  • Performs a variety of complicated tasks.
  • May direct and lead the work of others.
  • Typically reports to a manager or head of a unit/department.
  • A wide degree of creativity and latitude is expected.

 

ewemi

Executive Assistant

Do you want to work for the largest electrical and natural gas utility companies? They are currently looking for an Executive Assistant to support their facility in Waltham, Massachusetts. If you’re interested and qualified, we urge you to apply!

 

Admin Assistant III / Executive Assistant

Contract Duration: 6 Months Contract (possible extension)

Location: Waltham, Massachusetts

Job Description:

  • The Executive Assistant plays a critical role providing high level administrative support to the Vice President, thereby maximizing the impact of this leader.
  • This is a dynamic and fast-paced position, requiring a highly organized professional, who can juggle many tasks at once, and is comfortable interfacing with all levels of internal management and staff as well as with external stakeholders.
  • The Executive Assistant maintains and protects highly confidential corporate information and must have strong emotional intelligence, high ethical standards, and be capable of working independently

Position Responsibilities (including but not limited to):

  • Effectively and efficiently manages internal and external stakeholder engagements and demands through a complex calendar, travel logistics, numerous internal and external phone calls, and expense reports with multiple exchange rates, handling all details with competent expertise.
  • Anticipate, prepare and organize agendas, files, and presentation materials for Executives presentations and meetings.
  • Conserves executive's time by: reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, and managing expense reports.
  • Continuously monitors and manages multiple methods of communication through internal/external email, internal/external phone calls, and in-person inquiries.

Knowledge & Experience Required:

  • Associates Degree required, Bachelor’s Degree preferred, with a minimum of 5 years of experience supporting Senior Level Executives.
  • Proven competencies in Microsoft Office, including Word, Excel, Power Point and Outlook required.
  • Experience with SAP a plus.

 

ewemi

Document Control Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Document Control Specialist

If you have experience with the following, then we would like to meet with you.

  • Manages release and control of updates to project: instructions, specifications, drawings and other documentation.
  • Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules.
  • Responsible for manual and electronic archiving of documentation according to SET retention rules.
  • Comprehension of engineering and project documentation.
  • 7-10 years of experience

ewemi

Marketing Training Specialist II

 

We have an immediate opening for a “Marketing Training Specialist” for a 08 months contract assignment in Marlborough, MA

If you have the following skills, connect with us.

Job Purpose:

Implement & Drive Adoption

  • Working with subject matter experts (SMEs), project manage the development of new training materials related to the content management platform and content approval system
  • Develop and host live training sessions with SMEs and ensure re-usability of training recordings and materials
  • Measure and improve engagement with training programs
  • Ensure training materials and processes are “evergreen”, including strategies for new employee on-boarding and refresher training, as well as self-training materials
  • Centralize existing and new training materials for improved access and searchability

Minimum Qualifications

  • Experience developing training programs and materials
  • Experience as a marketer or working within a marketing organization
  • In-depth understanding of how to drive adoption throughout an organization
  • 4-year degree from an accredited institution in Business, or Marketing; or equivalent experience
  • Excellent communication, writing, and editing skills
  • Experience working across multiple time zones, cultures, and a diversity of native language speakers
  • Ability to work and lead effective programs in a matrix organization

Looking for Meaningful Work? We can help.      

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Sourcing Manager – Project Initiatives

We have an immediate opening for a Sourcing Manager – Project Initiatives for a Six month assignment in Houston, TX.

If you have the following skills, connect with us.

Skills:

  • (5+ years) in corporate sourcing.
  • Strategic in business and negotiations.
  • Supply Chain Experience.

Looking for Meaningful Work? We can help.        

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.
 

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Technical Writer

We have an immediate opening for a Technical Writer for a Six Month assignment in Wilmington, NC.

If you have the following skills, connect with us.

Skills:

Experience & Requirements:

  • Bachelor’s degree in Communications or equivalent writer/editor credentials.
  • Three years in writing and editorial roles, of which one year was in a technical domain.
  • Hands-on experience publishing articles and content to electronic media such as wiki’s or websites.
  • Expertise in mark up, stylesheets, and electronic layout.
  • Understanding of information modeling and ontology.
  • Direct experience working with the Box document management systems

Founded by engineers to support the needs of technical organizations, the Ian Martin Group has been creating authentic connections around meaningful work since 1957.

As North America’s most progressive recruitment and project-staffing firm, we specialize in engineering and IT recruiting to help organizations of all sizes hire better.

The Ian Martin Group is a certified B Corporation, which means we meet comprehensive standards that measure our impact on employees, suppliers, community, and the environment.

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Work Order Management Analyst

Are you a detail-oriented Contract Analyst with Supply Chain / Work Order Management experience, and looking forward to an assignment with a large corporation? Then you’d love to chat with us about your next rewarding and challenging assignment.

Our Oil & Gas client is looking for a Work Order Management Analyst. This position supports the execution of service requisitions in support of all U.S. Projects, Departments and Regions. This position is focused on the development of the request for proposals, evaluation, award, and execution of work order contracts. Contributes to the achievement of project cost, schedule, quality and Health and Safety goals and ensures compliance with Company Policy, Supply Chain Management Protocol and Project Execution Plans.

Accountability & Required Skills:

Provides intermediate level support to the development and execution of work order contracts by:

  • Providing support to all business units in the development and approval of Service Requisitions and associated documentation.
  • Administering the Request for Proposal (RFP), commercial analysis, award recommendation and completion of the Work Order Contract.
  • Managing and updating Service Requisition and Work Order Contract status tracking e.g., requisition receipt, RFP status, interim approvals, execution, contractor notification, etc.
  • Understanding, maintaining and communicating SCM standards and processes, e.g., communicating with Field Project Engineers and Managers, Construction Managers and Contractors to ensure processes are current and correct.
  • Liaise with Accounts Payable to ensure enterprise accounting standards are met, e.g., Authorities and Spending Limits, audit guidelines/SOX requirements.
  • Assisting, directing and training of junior team members to SCM processes and protocol as required.
  • Assisting with studies of continuous improvement of the enterprise’s Supply Chain Management processes.

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi