Account Clerk

SUMMARY
Our public sector client is seeking a detailed oriented individual with a track record of delivering results to exercises judgment and decision-making in complex clerical services.

RESPONSIBILITIES
– selecting, compiling, verifying and processing data obtained from multiple sources
– performing mathematical calculations; preparing and verifying billing sheets, receipts, invoices, purchase orders
– investigating discrepancies and expediting corrections
– ensuring the timely distribution of requisitions and other materials to the appropriate department
– proofreading, transcribing and inputting data obtained from multiple sources to generate, prepare and maintain complex reports, statements, invoices, records, spreadsheets, charts and other documentation/material
– updating database(s) with new information on an on-going basis
– composing and word processing/typing routine correspondence, purchase orders, invoices and other materials, often of a confidential nature
– performing other duties consistent with the job classification, as required.

SKILLS & QUALIFICATIONS
– Completion of Post-Secondary education (College of University) preferred
– 1-2 years experiences in WIB specialty and MVA billing, preferred
– Experience in a Microsoft Office software environment preferred, especially Excel and Word
– Good organizational and time management skills required
– Good interpersonal and communication skills required
– Very accurate data entry skills and attention to detail required
– Ability to perform routine work independently required
– Ability to work efficiently and effectively in a fast-paced environment
– Experience working in a health care environment an asset

ABOUT IAN MARTIN:

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Data Analyst

We are looking for a Data Entry consultant on behalf of one of the largest Healthcare company in Waukesha, WI. Data entry of model and serial numbers into a mainframe system for all new orders being distributed to the USA and Canada.

Skills and Qualification:

  • Strong communication skills in English, both verbal and written.
  • Working knowledge of MS Office, especially in MS Excel.
  • Relevant experience of working in Warehouse conditions with ability to perform the below tasks:
  • Data entry into the mainframe system.
  • Run reports to ensure that all serials are properly identified for a given order.
  • Maintain a spreadsheet, documenting all orders, models and serials processed.
  • Organize and lead meetings with engineering teams to resolve issues found with product locator cards.
  • Analyze defects by product and modality to identify trends.

Key Responsibilities

  • Capture the serial and model numbers for a given order, in the GIB system, in warehouse by either scanning or typing manually.
  • Update the required information on the client applications / systems
  • Leverage shipment and other reports to identify regulatory trace items, and the correct number of product locator cards to update the appropriate systems at shipment by sales order.
  • Consult various databases and reports to identify missing details based on the item / serial combination and order number.
  • Perform root cause analysis for the defects found. Categorize the defects and work with various teams to rectify the same.
  • Identify and report any concerns and take immediate corrective action to mitigate the same.

Good to Have:

  • Prior work experience in healthcare industry, especially in a warehouse environment
  • Good working knowledge of warehouse data systems.

Looking for Meaningful Work? We can help.

If you're a Data Entry Consultant, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Procurement Analyst 2

The successful candidate will be responsible for providing senior level support and expertise in purchasing materials, equipment and services for operations and projects implementations, aiming to assure the supply of items for business continuity, at the lowest total cost of ownership possible, achieving industry best practice standards of delivery time and quality of products and services.

Accountabilities:  

  • Lead and execute procurement processes including:
    • Plan purchases / defining supply terms and strategies
    • Competitive bidding preparation
    • Commercial evaluation of proposals, including value analysis, TCO (total cost of ownership) and business case analysis
    • Negotiation
    • Documentation Control / Commercial Contract Management
    • Implementation of legal contracts when required
  • Participate on the elaboration of materials and service purchase planning along with stakeholders, through the use of in-depth market analysis, consumption history, etc.
  • Information collection, critical analysis, market supply evaluations, developing and implementation plans for suppliers in potential risk (like insolvency, breach of contract)
  • Establishing priority of purchase demands through the consolidation of information, such as criticality of the categories
  • Analyze portfolio to recommend/execute generation of a sourcing plan for technical purchases, according to company’s timeline
  • Manage system and supplier issues data base, based on information provided by Line of Business, and create reports for analysis
  • Execute a sourcing plan for technical purchases, according to company timelines.
  • Build an understanding of suppliers’ facilities and production processes, along with the facilities and production process with the goal of identifying supply chain opportunities.
  • Work with departments (internal customers, DIDS) in the development and approval of new suppliers and products.
  • Recommend competitive suppliers in alignment with category strategies, and stakeholders (vendor management area, requisitioning area, safety, etc)
  • Knowledge of supply chain and document controls to facilitate the operational integration with suppliers, through documented contracts
  • Interface between users and procurement for resolution and mitigation of risk of claims from suppliers
  • Lead and/or participate on multifunction teams (internally) to execute purchasing, aiming to meet internal customer needs (quality, terms etc.), specifications improvement, monitoring tests of new materials and their post-acquisition application by users.
  • Lead and/or participate in synergy meetings (externally) with the customers and suppliers with the objective to capture future demands that will impact the operation and the stock level, identify items for inclusion and revise criticality of stock items; includes review of supplier performance with recommended action to address issues or deficiencies
  • Develop new and manage existing relationships with companies supplying goods or services to our company
  • Assure availability of goods and services that demand continuous supply trough follow up of existing contracts and or review for contract amendment or renewal
  • Identify and monitor key performance indicators to understand key suppliers performance

Education/Certification: Undergraduate Degree required in Business or related discipline (Commerce, Engineering, Legal). MBA, Certified Professional Purchaser (CPP) and/or certification through Purchasing Management Association of Canada (PMAC) are desirable.

Related Employment Experience: 3-7 years progressive experience in related roles (internal or external) is required. Such roles might include: Buyers, procurement officers, contract administrators, category managers, etc.

Computer Skills: Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook & Access), Adobe and Internet. Working knowledge of procurement systems including SAP. Database management is also an asset.

Leadership experience, demonstrated negotiation skills, inventory and warehousing experience, proficient knowledge of contract law, sales tax, customs procedures, as well as duty and transportation options is an asset.  

OTHER REQUIRED SKILLS

Knowledge of supply chain management, inventory methodologies and principles, Mining, Milling and

Refining processes as it pertains to procurement and warehouse operations

Excellent communication skills / demonstrated skilled negotiator

Demonstrated analytical skills / interprets market, customer, and business variables

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi

Procurement Analyst 1

This role is responsible for purchasing Services for the operations, projects and the corporate offices; aiming to assure the supply of Services for business continuity at the lowest total cost of ownership possible while maintaining industry best practice standards of safety, delivery time and quality

Accountabilities:  

  • Meet the requirements of our internal customers in accordance with the pre-established SLA’s
  • Achieve improvements in supplier cost, delivery and quality in accordance with appropriate procurement strategies
  • Work with team members and other stakeholders to develop competitive tenders (RFP's, RFI's and RFQ's)
  • Analyze the submitted bids/proposals from a commercial perspective and negotiate contract terms and conditions which are favourable to the company and seek to reduce the risk exposure
  • Develop and maintain positive working relationships and conduct business in a confident, objective, and diplomatic manner
  • Administer all jobs, contracts and related documentation with due diligence and integrity, adhering to all legal and company policies and procedures.
  • Process requisitions for procurement of services.
  • Maintain compliance with safety plans

Major Challenges:

Major challenges in performing this job are ensuring that you manage your time properly to meet internal KPI and SLA requirements while balancing the needs of the business. Contract Administrators are required to manage multiple tasks with frequent interruptions and also must provide good customer service at all times.

Education/Certification: University or Community College Graduate in Accounting or other associated Business discipline or equivalent. Consideration will be given to candidates with business related courses. Certification in a professional association (CPP, CMA, CA, CGA, P.Eng) is an asset.

Related Employment Experience: minimum 2 years in related roles (internal or external) is required. Such roles might include: Buyers, procurement officers, contract administrators, category managers, etc.

Skills: General Computer Skills: Proficiency with Microsoft Office business applications including Word, Excel, Outlook and PowerPoint.  Working knowledge of Ellipse, Microsoft Access and Microsoft Project Adobe Writer. Working knowledge of Oracle for procurement, specifically the Oracle Procurement Module. Proficiency in Quest

OTHER REQUIRED SKILLS

  • Knowledge of supply chain management, inventory methodologies and principles, Mining, Milling and Refining processes as it pertains to procurement and warehouse operations
  • Excellent communication skills / demonstrated skilled negotiator
  • Demonstrated analytical skills / interprets market, customer, and business variables

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi

Document Control Specialist

On behalf of one of the largest electrical utility companies in Missouri, we are looking for a Document Control Specialist to join their team for a one year contract. They will be responsible for the maintenance and administration of our clients’ records and document management using an electronic drawing/document management system

Duties Include:

  • Ensure that Document/ Drawing Control and Records Management procedures are followed with records and documents generated from project vendors.
  • Ensure Compliance to requirements such as document revision control, record retention protocols, document categorization and electronic document management system standards
  • Administer document control procedures for various projects and departments which includes confidential and public records, distribution lists, and files.
  • Ensure compliance to the guidelines of the Federal Energy Regulatory Commission (FERC) and North American Electric Reliability Corporation (NERC) are met
  • Prepare spreadsheets, presentations, and reports as directed. 
  • Perform special projects as assigned.
  • Effectively handle sensitive/confidential information.

Skills Required:

  • 3-5 years of document control experience required, preferably supporting a team of engineering professionals.
  • Must be proficient in Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint and Outlook.
  • Knowledge of guidelines such as FERC & NERC will be considered a strong asset
  • Great communication, organization, and human relations with the ability to perform work confidentially required.
  • Must have the ability to handle multiple tasks and work in a team environment.
  • An Associate’s Degree will be considered a strong asset

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

ewemi

Administrative Specialist

Do you want to work for one of the largest Nuclear companies in North Carolina? They are currently looking for an Administrative Specialist to support their Nuclear Plant in Huntersville, NC.  If you’re interested and qualified, we urge you to apply!

Position: Project Controls Specialist

Duration: December 31st, 2020

Location: Huntersville, North Carolina 

Job Details:

Workers at this level provide administrative support to work groups in the organization. At this level, the worker has developed knowledge and skills through formal training or considerable work experience.

This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity. Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.

Receives, screens and directs incoming calls, visitors, mail and e-mail. Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses. 

If this sounds like a job you would excel in we urge you to apply TODAY!

ewime

Analyst Contracts Administrator

We are seeking an intermediate to senior contracts specialist to support newly acquired projects. The role is a one year contract opportunity located in Sudbury. 
 

The Opportunity: 

The Contract Specialist is responsible for the financial and contractual management of the Project’s critical contracts, mainly the larger and more complex professional services, procurement and trade contract agreements. The Contract Specialist works closely with the engineering and construction management teams in the day to day management of service providers, vendors and contractors.  The Contract Specialist is also responsible for monitoring and documenting contractual performance of the agreements ensuring strict observance of terms and conditions, including those relating to the monthly measurement of services, associated indicators, fulfillment of deadlines, and cost commitments.

Accountabilities:

  • Ensures an efficient and conflict free daily interface between project team members and vendors/contractors by administering contracts and resolving problems with delivery, scheduling, scope changes, pricing issues and quality concerns.
  • Ensures contractual requirements are met during execution and ensures contract management procedures and internal control safeguards are effectively implemented.
  • Monitors and evaluates vendor/contractor’s contractual performance and communicates their performance record by providing appropriate recognition or instructions for corrective actions.  Develops and conducts vendor assessments and contract specific audit plans as required.
  • Develops and maintains a network of relationships with stakeholder groups within the project and vendor/contractor community. 
  • Provides support with the preparation of the RFP package and technical evaluation prior to award;
  • Participates in the development of sourcing and contracting strategies;
  • Collects documentation and data to defend the Company’s interests and to reduce its risk exposure related to vendor/contractor claims;
  • Provides technical support and analysis in the negotiation and resolutions of vendor/contractor claims;
  • Assists the Manager, Contract Management in the development, implementation and maintenance of Contract Management procedures;
  • Coordinates contractor mobilization, manpower ramp up, equipment training, certification and signoff;
  • Receives, verifies and manages all contractual documentation, including insurance certificates, daily reports, time and material reports, etc…
  • Administers Requests for Information (RFI) and the contract change management process;
  • Manages Field Work Instructions, Contract Change Orders, and the pre and post change order work;
  • Ensures financial control processes are enforced in accordance with corporate governance requirements;
  • Leads the invoice review process, maintains invoice checklist/issues log to ensure consistent and rigorous attest;
  • Develops and monitors key performance indicators relating to the measurement of the services contracted, and provides regular performance assessments to the Project Team;
  • Maintains tracking logs for deliveries, mobilization, claims, warranty, issues, and changes;
  • Files and archives all contractual documentation, maintaining progress meeting minutes;
  • Coordinates, and compiles for archiving, contract closeout requirements including final contractor documentation, title searches, final payment releases, and contractor performance record.

Experience: 

  • 5+ years experience in contracts administration and analysis
  • University degree or college diploma in a related field

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Planner Scheduler

We are seeking an intermediate or senior planner to join our team due to new projects. This role is a one year contract located in Sudbury, ON. 
 

The Opportunity: 

Provide planning and scheduling services to support all surface capital projects within the group. The scope of the work is from the conceptual to the planning and implementation phases in order to ensure that projects present a realistic project timeline. These timelines will be used to develop FEL 3 studies and full project execution plans. The quality and quantity of the planning and scheduling have a direct impact on the success of the projects.

Accountabilities:

  • Responsible for developing a realistic project plan and schedule to meet the project objectives.
  • Responsible for ensuring that all standard procedures and systems for project planning and scheduling are followed, per the companies Project Delivery System (PDS).
  • Responsible for coordinating all aspects of the planning and scheduling functions across all work locations and ensuring the schedules are integrated into one schedule.
  • Responsible for ensuring that proper WBS, coding and resources are integrated into the schedule.
  • Implementing project planning procedures in accordance with standards as well as preparing and maintaining the timeline for development and setup of various schedules.
  • Ensuring plans and schedules are prepared and integrated according to project standards and contract requirements.
  • Performs regular quality checks and signs off on project schedules.
  • Reviews contracted 3rd party work plans and schedules for accuracy, thoroughness and completion.
  • Review and monitor planning and scheduling initiatives in support of the PDS throughout the life of the project.
  • Provide training for scheduler/planners on Primavera and on the PDS project scheduling guideline.

Experience: 

  • Excellent knowledge of Primavera P6 and provides overview and expert advice for the use of Primavera and Microsoft Project on various capital projects.
  • 5+ years experience as a planner scheduler on large capital projects. 
  • Construction planning, scheduling and hands on experience preferred

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

User Application Support

Do you want to work for one of the largest “Healthcare” companies? They are currently looking for an “User Application Support” to support their facility in Wauwatosa, WI.  If you’re interested and qualified, we urge you to apply!

Role Summary/Purpose

  • Support Siebel CRM system with End User Training
  • Train Field Personnel on Siebel CRM Navigation
  • Triage inbound CRM Support requests from Field Personnel
  • Troubleshoot CRM Issues, Resolve or Initiate Help Desk Tickets for appropriate routing and follow through to resolution
  • Guide Field Personnel end users through issues with on the job training
  • Interact with US Service Field Team members to confirm next steps before applying data updates
  • Will take task-based data management update requests and operate independently to complete the tasks.

Required Qualifications:

  • Experience working with IT Platforms and Data.
  • Experience managing multiple tasks to completion in a timely manner Computer skills Proficient with Microsoft Office Suite specifically: MS Excel, IE11 or above and Windows 7 or above Experience with Internet Browsers Firefox, Google Chrome and Mobile Browsers.
  • Previous experience working independently and as a member of a Team General.
  • Minimum Bachelor’s degree
  • Minimum 3-year job experience in Customer Service with IT Platforms.
  • Ability to work flexibly 40 hours between Monday – Friday between 7am and 7pm Central Time.
  • Ability to work some weekend hours remote.

Looking for Meaningful Work? We can help.

If you're a User Application Support professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

ewemi

Administrative Support

Our client is looking for Administrative Support on a part-time basis (2 days per week 8:30am-4:30pm) to support various office duties and assist the administrative team on the requirements of company business.

Job Title: Administrative Support

Job Responsibilities: 

  • Main office reception to assist on greeting both public and company employees to office
  • Daily office requirements include; Answering telephones and directing calls and providing information as required
  • Opening and distributing mail 
  • Ordering and receiving office supplies
  • Equipment service request for Xerox muti-function devices
  • Managing office files, creating, filling and archiving
  • Revision of company manuals and procedures as required
  • Creation of forms, new methods

Job Requirements

  • Strong communication skills, both verbal and written
  • Ability to demonstrate initiative; work accurately and efficiently with minimal supervision, including collaboration with others
  • Excellent interpersonal and organizational skills
  • Completion of post secondary education; with a concentration in office administration
  • Proficient knowledge of computer software including; Windows, MS Office Suite
  • Testing of MS Office Suite (Word, Excel, Outlook, Powerpoint, etc.) is required 

 

ewime