Document Control Specialist

On behalf of one of the largest electrical utility companies in Missouri, we are looking for a Document Control Specialist to join their team for a one year contract. They will be responsible for the maintenance and administration of our clients’ records and document management using an electronic drawing/document management system

Duties Include:

  • Ensure that Document/ Drawing Control and Records Management procedures are followed with records and documents generated from project vendors.
  • Ensure Compliance to requirements such as document revision control, record retention protocols, document categorization and electronic document management system standards
  • Administer document control procedures for various projects and departments which includes confidential and public records, distribution lists, and files.
  • Ensure compliance to the guidelines of the Federal Energy Regulatory Commission (FERC) and North American Electric Reliability Corporation (NERC) are met
  • Prepare spreadsheets, presentations, and reports as directed. 
  • Perform special projects as assigned.
  • Effectively handle sensitive/confidential information.

Skills Required:

  • 3-5 years of document control experience required, preferably supporting a team of engineering professionals.
  • Must be proficient in Microsoft Office Suite including Word, Excel, PowerPoint, SharePoint and Outlook.
  • Knowledge of guidelines such as FERC & NERC will be considered a strong asset
  • Great communication, organization, and human relations with the ability to perform work confidentially required.
  • Must have the ability to handle multiple tasks and work in a team environment.
  • An Associate’s Degree will be considered a strong asset

ewemi

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Regulatory Affairs Specialists

Do you want to work for one of the largest “Healthcare” companies? They are currently looking for a “Regulatory Affairs Consultant” to support their facility in Waukesha, WI. If you’re interested and qualified, we urge you to apply!
 

Role Summary/Purpose:

This position provides regulatory subject matter guidance. Will work with a team of Regulatory Affairs professionals to ensure client establishes best practices in compliance with regulatory requirements..

Roles and Responsibilities:

This role will be involved with regulatory activities in the areas of premarket submissions, post-market reporting, regulatory intelligence, regulatory requirements flow-down advertising and promotion review, product labeling compliance, etc.

  1. Provides regulatory input for product development to ensure compliance to regulatory requirements for target markets
  2. Develops regulatory strategies to help guide regulatory submission pathways, taking into consideration regulatory requirements (including product testing, clinical data, etc), product claims and country regulatory dependencies to ensure optimized sequencing for submissions,
  3. Works with a cross functional team to prepare and submit regulatory submissions to regulatory authorities for the purpose of obtaining authorization for market launch.
  4. Assesses changes in existing products to and determines the need for new / revised licenses or registrations.
  5. Develops plan for timely submission of renewal registrations for applicable countries per business plan, to ensure continued product supply in those countries.
  6. Reviews and approves advertising and promotion material to ensure consistency with approved claims and regulatory requirements.
  7. Contributes to writing and editing technical documents
  8. Researches, analyzes, integrates and organizes background information from diverse sources for regulatory submissions
  9. Understands and applies regulatory requirements and their impacts for submissions
  10. Ensures compliance with pre- and post-market product approval requirements
  11. Supports regulatory inspections as required.
  12. Assesses adverse events and field actions for reportability to regulatory authorities and prepares and submits reportable events and recalls in a timely manner to regulatory authorities, as per country regulations.

Required Skills and Experience:

  • Bachelor's Degree or a minimum of 4 years work experience.
  • Minimum of 1 year of experience working in a regulated industry
  • Ability to communicate effectively in English (both written and oral).
  • Ability to work effectively with a global cross-functional team.
  • Demonstrated experience and proficiency with MS Office word processing, spreadsheet, presentation, and database applications.

Looking for Meaningful Work? We can help.

If you're a Regulatory Affairs consultant professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Administrative Assistant

Part time role flexible on scheduling and days of the week: Ideally, Mon-Fri at 4-5hrs/day or 4 days/week at 6hrs/day or 3 days/week at 8hrs/day. Any combination of that can work.

Role Overview / Summary :

The primary responsibility of this person will be to ensure the smooth and efficient administrative support to the Waukesha South Operations team. Responsibilities will be broad and changeable in nature ranging from coordinating payments to suppliers, coordinating tracking of radiation badges for employees, arranging conferences & meals, etc.

Responsibilities :

Support Client's Waukesha South Operations teams in general office administrative tasks

Process monthly corporate card and cash expenses including communications with suppliers as needed; and utilizing purchasing system for purchase orders, invoices & receipt tracking. Own process of radiation badge tracking for employees Provide calendar, meeting, and conference room management Coordinate communications within & outside of supported team Own email distribution lists & office cube layouts within supported team Keep organization charts up to date Handle highly confidential and sensitive information Coordinate travel arrangements Produce correspondence, presentations, meeting agendas, emails and any external mailings

Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.

Skills/Background

Experience with Microsoft products particularly Outlook, Excel & PowerPoint.

Project Administrator

Our market leading energy client has an immediate need for a Project Administrator located in Prince George British Columbia.

What you will be doing …

  • Participate in ORM Governance meetings, including note taking, maintaining the agenda, and scheduling and organizing the governance meetings.
  • Transition of existing Risks and MOCs to a new tool.
  • Map CGT risks over to the 7×7 matrix and highlight those risks that changed in the conversion.
  • Support transitioning CGT existing MOCs to new AMOC tool.
  • Training.
  • Coordinate with different areas to schedule ORM & AMOC trainings and print training materials and creating notebooks for AMOC.
  • General administrative duties including ordering swag, and shipping training materials to various offices.
  • Organize all CGT risk management paper forms in SharePoint site and keep files up to date and organized in the SharePoint site.
  • Perform additional assignments as needed.

What you will need to succeed…

  • Self-starter who can work with minimal direction.
  • Good time management skills with the ability to manage short deadlines.
  • Computer skills with excellent understanding of the MS Office Suite (Word, PowerPoint, Excel, Outlook).
  • Experience with internal database systems.
  • Advanced Excel skills and some experience with Sharepoint required.
  • Experience with meeting minutes, agendas and ordering.
  • Relevant industry experience would be preferred.
  • Good communication skills would be required.

Looking for meaningful work? We can help!

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

EWEMI

Supply Chain Admin/Analyst

We are looking for a new graduate from a Supply Chain background with some experience in the field. The individual needs to be energetic, have outstanding communication, and interpersonal skills.

Duties:

  • Review new supplier/supplier maintenance request and supply the applicable documentation requiring completion
  • Review the supplier information in the Oracle or SAP system
  • Provide Vendor Maintenance with the completed documentation and follow up on status as required
  • Responsible to provide status update to the requester and to upload the status updates in Maximo

Must Haves:

  • Some experience in supply chain and administration

Nice to Haves:

  • Strong interpersonal skills with a demonstrated customer service focus and ability to develop positive relationships
  • Demonstrate ability to multitask and prioritize workload
  • Excellent oral and written communication skills
  • Strong PC skillsets with experience in Maximo, SAP, and or Oracle
  • Ability to effectively work in a team environment

 

 

Looking for Meaningful Work? We can help!

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

EWEMI

 

Administrative Support

Our client is looking for Administrative Support on a part-time basis (2 days per week 8:30am-4:30pm) to support various office duties and assist the administrative team on the requirements of company business.

Job Title: Administrative Support

Job Responsibilities: 

  • Main office reception to assist on greeting both public and company employees to office
  • Daily office requirements include; Answering telephones and directing calls and providing information as required
  • Opening and distributing mail 
  • Ordering and receiving office supplies
  • Equipment service request for Xerox muti-function devices
  • Managing office files, creating, filling and archiving
  • Revision of company manuals and procedures as required
  • Creation of forms, new methods

Job Requirements

  • Strong communication skills, both verbal and written
  • Ability to demonstrate initiative; work accurately and efficiently with minimal supervision, including collaboration with others
  • Excellent interpersonal and organizational skills
  • Completion of post secondary education; with a concentration in office administration
  • Proficient knowledge of computer software including; Windows, MS Office Suite
  • Testing of MS Office Suite (Word, Excel, Outlook, Powerpoint, etc.) is required 

 

ewime