Category Manager

Our large IT client is recognized by customers as Canada’s leading Aerospace company.

We are looking for a Category Manager to support the team.

Duration: 6 months

Location: North York, Ontario

Duties: 

The Category Manager is primarily responsible for negotiating contracts for Transportation. (Indirect Sourcing)

WHAT WE ARE LOOKING FOR?

  • 5-7 years leading, a plus would be experience w/ P3 sourcing projects greater than (USD)300k spend and High Risk
  • Have a good knowledge of the regional market for their commodity: Transportation, Logistics & Warehousing
  • Proven experience negotiating Terms & Conditions
  • Experience working with Cost Lever methodology
  • Experience leading PVET / sourcing board presentation

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Field Parts Attendant / Order picker -packer

Our large IT client is recognized by customers as Canada’s leading Automotive company.

We are looking for a Field Parts Attendant / Order picker -packer to support the team.

Duration: 11+ months

Location: Pointe-Claire, QC H9R 1B6

Major Job Duties and Responsibilities:

  • Picking customer orders
  • Workers will be picking and sorting orders. They will be on foot during their shift.
  • Compliance with all safety policies including all Company operating policies and procedures
  • Participation in lean warehousing initiatives and continuous improvement activities
  • Read work orders or receive oral instructions to determine work assignments and material and equipment needs
  • Record numbers of units handled and moved, using daily production sheets or work tickets
  • Sort cargo before loading and unloading
  • Pack containers and re-pack damaged containers
  • Carry needed tools and supplies from storage or trucks, and return them after use

Required Skills:

  • Safety oriented
  • Verbal and written communication skills, analytical and problem-solving ability
  • WHMIS Certificate
  • Safety Shoes (Steel Toe)
  • Able to walk for entire scheduled shift
  • Able to lift up to 30 lbs
  • Exercises moderate independent judgment with direction from supervisor

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Executive Assistant II

Qualifications

  • College or professional degree in secretarial studies, or equivalent combination of related training and experience.
  • Five years previous experience as an administrative assistant, experience as an Executive Assistant would be an asset. 
  • Excellent organizational and planning skills.
  • Multitasking skills.
  • Good attention to detail, team spirit, flexibility, tact, diplomacy and ability to work in a fast paced environment. 
  • Take initiative, autonomous and willing to learn. 
  • Effective time management; autonomous and responsible.
  • Maintain high level of confidentiality.
  • Ability to interact with staff at all levels.
  • In-depth knowledge of the Microsoft Office suite (including Word, Excel, PowerPoint and Outlook).
  • Experience creating PowerPoint presentation.
  • Excellent communication skills in both English and French languages (written and spoken).

Position Profile

  • Provide general administrative support to Vice-presidents and the team. 
  • Manager agenda and meetings in the calendar.
  • Answer telephone, screen calls, take messages, and forward calls/pages as appropriate.
  • Handle incoming and outgoing electronic communications.
  • Organize conference calls.
  • Coordinate travel requests and prepare related expense claims. 
  • Create expense claims.
  • Take minutes of meetings and distribute to attendees.
  • Reserve conference rooms. 
  • Create spreadsheets in Excel, edit and create letters in Word.
  • Create PowerPoint presentations.
  • Handle confidential information for the department.
  • Maintain and order office inventory supplies

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Ewemi

Administrative Coordinator

The Ian Martin Group is seeking an Administrative Coordinator who will be responsible for all administrative support functions within a newly formed, disruptive technology team, for a long-term contract assignment.

Our client owns and operates the largest natural gas distribution network in North America and is relied on by millions of consumers for fuel.

We at Ian Martin envision a world where everyone is connected in meaningful work and if you find great meaning in developing some of the most widely used products in the world, then we have the career path for you.

On a day to day basis your work will include:

  • Supporting a team of seven with planning, scheduling, and logistics;
  • Act as a key contact for all employee training, onboarding, offboarding, and internal communication;
  • Assist with the development of workshop / meeting materials, scheduling, planning, and execution;
  • Tracking departmental expenses, budgets, invoice reconciliation and bi-weekly reporting

Applicants with 4+ years in a similar role, adaptable, team player, high functionality with MS Office and SharePoint, and exceptional organizational (including communication) skills, will be contacted by our team for a deeper level discussion about this role.

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

 

 

Desktop Service Engineer

Our large IT client is recognized by customers as Canada’s leading Information Technology company.

We are looking for an Desktop Service engineer.

Duration: 4-5 months Contract

Location: Montréal, Quebec Canada

DESCRIPTION

Desktop Imaging/Profiling: Must be able to take instruction and then run on their own. Must have strong communication skills.

WHAT WE ARE LOOKING FOR

  • Looking for someone who can create and maintain and do feature update in Imaging.
  • Creating a WIM – Windows Operating System Images.
  • Imaging Process with Windows 10 – Functionality to the Microsoft office products
  • Maintain standard software configurations, including troubleshooting, loading and configuring software images, Image and software package development.
  • Excel proficiency is a plus.

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Ewemi

Analyst and Technical Support Team Leader

Our large IT client is recognized by customers as Canada’s leading Information Technology company.

We are looking for an Analyst and Technical Support Team Leader.

Duration: 12 months

Location: Montreal, Quebec, Canada

DESCRIPTION          

IT Technician II, 3-5 years’ experience  looking for a Technical Analyst / Team Leader to integrate and mentor a small team providing technical support and integration for a critical disaster recovery system. partition of emergency care.Provide professional support to internal and external customers whose hardware or software (desktops, laptops or their peripherals supported by the organization) are experiencing incidents.Contribute to the support of telephony, networks, servers and desktops when help is actively required.To be able to solve the problems of local networks (LAN) in order to ensure the connectivity of them. with the client's network.Working with the infrastructure and messaging teams is important for resolving incidents.Support is provided within the deadlines set out in the published service level agreements while maintaining a high level of service of customer satisfaction.These tests are performed as part of ITILv3 process, adapted the reality operational of our client.Continuous improvement is encouraged and expected by the customer.

WHAT WE ARE LOOKING FOR

The candidate must be bilingual (French and English).

Experience of Active Directory Administration.

Experience in the correction of connectivity problems complexity & execute;

Intermediate local networks (LANs) and virtual private networks (VPNs). Experience with TCP and UDP protocols.

Experience with configuring HSPA and LTE modems. Experience with firewall configuration.

Experience with NMEA and TAIP protocols for GPS configuration. Work experience and / or experience Undergraduate degree or equivalent experience.

More than 5 years’ experience related experience.

Experience in setting up or supporting a technical infrastructure supporting an operational system Virtualization and Clustering Experience Excellent.

RESPONSIBILITIES INCLUDE

Responsibilities as a Technical Analyst To provide Level 2 and Level 3 technical support for desktops, laptops and their peripherals, which includes the following activities

Fixed hardware problems with supported desktops, laptops and peripherals, including coordinating support with OEM suppliers.

Management of returns of coins and systems subject to a guarantee.

Packaging and shipping of spare parts to customers.

Maintenance of standard software configurations, including troubleshooting, loading and configuring software images, supported applications and drivers.

Possible management of infrastructure projects or information technologies.

Installation, Support and Troubleshooting of Approved Software.

Execution of maintenance, moves, additions and planned changes.

Provision of support services to employees who are experiencing technical difficulties and problems with information technology (desktops, laptops, mobile phone services). on the spot or access to the network by private network virtual (VPN).

Resolving problems in scheduled delays or escalating them on behalf of the client to appropriate technical staff. day images of the standard systems.

Recommendation of solutions for hardware and software, including when it comes to acquisitions and implementations; level. solution of problems in the planned delays or escalation of these on behalf of the customer to the appropriate technical staff.

Recommendation of solutions for hardware and software, including when it comes to acquisitions and implementations; including when it comes to acquisitions and re-enactments; including when it comes to acquisitions and re-enactments;

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Desktop Engineer-II

Our large IT client, is recognized by customers as Canada’s leading Information Technology company.

 

We are looking for a Desktop Engineer-II to support the team.

 

Duration: 6-8 months

Location: Montreal, Quebec, Canada

 

DESCRIPTION          

Provide professional assistance to internal and external customers having hardware- and software-related problems with their supported desktop, laptop or peripherals. Able to resolve local area networking issues to ensure connectivity to the Corporate network, and work with the Infrastructure and Messaging teams as necessary to resolve incidents. Support is provided in a timely manner in accordance to published SLAs while maintaining a high level of customer satisfactions.

 

WHAT WE ARE LOOKING FOR

The candidate must be bilingual (French and English).

The mandate is to swap and replace defective hardware under warranty.

Experience level should equate +5 years of experience.

Smart hands engineer servicing PCs, iPhone, iPad Strong customer service skills.

Ability to work independently and take ownership Solid technical and analytical skills required.

Ability to troubleshoot, support, and repair software and hardware for desktop and laptop computers.

Knowledge of supported Microsoft Windows operating systems.

Experience with Active Directory administration.

Knowledge of installation, configuration, use and troubleshooting techniques of supported versions of Microsoft Office.

Strong interpersonal skills in dealing with a wide range of customers with varying computer abilities.

Experience troubleshooting intermediate complex local area network (LAN) and VPN connectivity issues.

 

RESPONSIBILITIES INCLUDE

Provide Level-2 technical support for supported desktops, laptops, and peripherals.

Correcting hardware problems with supported desktops, laptops and peripherals by coordinating support with OEM vendors.

Managing returns on warranted parts and systems.

Packaging and shipping replacement parts to customers Maintaining standard software configurations, including troubleshooting, loading and configuring software images, supported applications.

May participate in development of information technology and infrastructure projects Installing, supporting and troubleshooting approved desktop software Performing planned maintenance, moves, adds and changes.

Provide support services to employees with technical problems and information technology issues involving desktop, laptops, PDA or network services from local personnel or from employees using network remote access (VPN)Provides timely resolution of problems or escalation on behalf of the customers to appropriate technical personnel Exercises judgment with defined procedures and practices to determine appropriate action.

Creating and maintaining images for standard systems Recommends hardware and software solutions, including new acquisitions and upgrades Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

This person needs to be a troubleshooting pro, will be working with VPN technologies and telepresence equipment for remote support.

Providing phone support and diagnostics to remote customers

 

 

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Ewemi

Staffing Specialist

Our Client is one of the world's largest multinational Water Process & Treatment service companies and we are looking for a Staffing Specialist to join our team!

JOB FUNCTIONS:
• Main contact and administration for US/ Caribbean Staffing and Onboarding activities
• Scheduling interviews and phone screens working directly with candidates and hiring managers, in some cases arranging travel for visiting candidates.
• Updating candidate records and job postings in recruiting systems and confirming new hires.
• Providing follow-up correspondence to candidates on recruiting status via phone and email.
• Tracking recruiting activities and providing candidate status in a weekly report.
• Coordinating the post-interview debrief meetings and providing debrief materials.
• Identifying opportunities for improving candidate experience and scheduling efficiency.
• Ensure all employee files (paper and electronic) are complete and current.
• Assist with vendor invoices and processing payments 
• Various HR projects and processes, Coordinate and oversee company sponsored events, employee functions and HR projects as assigned.

QUALIFICATIONS:
• Bachelor’s degree in related field or equivalent practical experience
• 2+ years of recruiting coordinator or HR experience.
• English language fluency is a must, Spanish language skills a plus
• Advanced computer skills to include data entry, Word, Excel and Powerpoint. Excellent/professional verbal and written communication skills.
• Attention to detail and strong organization skills
• Ability to interact and communicate with all levels within the organization.
• Strong initiative, ability to anticipate issues proactively.
• Ability to succeed in a fast-paced environment.
• Proven track record of reliability and responsibility.
• Strong organizational and administrative skills. Detail oriented.
• Discreet, able to handle confidential and proprietary information appropriately. High level of integrity.
• Ability to interact with individuals from diverse levels within a corporation and to provide excellent customer service
• Performs additional duties as assigned

Project Administrator

Job Description:

Do you want to work for one of the largest “Health Care” company in Ohio? They are currently looking for an “Data Entry Operator” to support their facility in East Cleveland, OH.  If you’re interested and qualified, we urge you to apply!

Job Purpose:

Initiate and manage product listings for selected product lines, working closely with product managers, technology, marketing and sales.

Essential Responsibilities:

Follow standardized work practices and procedures, working with product managers marketing, packaging and other product listing resources.

  • Create Packaging bill of materials within GE software
  • Drive continuous process improvements.

Qualifications/Requirements

  • Bachelor’s Degree.
  • Minimum 2 years’ experience working in packaging related field
  • Candidate must be a self-starter
  • Candidate must show demonstrated ability to work cross-functionally in a detail-oriented work environment.
  • Candidate must have experience with programs or projects with systems/IT content and be comfortable with heavy data entry management.
  • Strong presentation and communication skills.
  • Requires high energy, assertiveness, and self-motivated individual to work in a fast-paced environment.

Desired Requirements

  • Outstanding organizational and communication skills.
  • Individual must be a self-starter, creative and strategic thinker.
  • Prior Project Management experience

Data Analyst

Do you want to work for one of the largest Healthcare company in New York? They are currently looking for a “Data Analyst” to support their facility in Schenectady, NY.  If you’re interested and qualified, we urge you to apply!

Essential Responsibilities:

  • Maintain an Excel spreadsheet tracking services troubleshooting data, inputting missing data from other sources
  • Receive training in Tableau reporting tool, and utilize Tableau to generate reports weekly to identify some of the missing data
  • Automate or simplify the data collection and analysis of troubleshooting results
  • Analyze data and provide insights into results
  • Prepare the latest tracking data for team to review the Advanced Troubleshooting pilot results with the services teams each week
  • Participate in reviews with the services teams and share insights on the troubleshooting data
  • Generate Tableau reports weekly to identify labor standards for the troubleshooting program
  • Analyze Excel files weekly to identify parts probabilities for the troubleshooting program

Business Operations Coordinator

Our large Engineering client is recognized by customers as Canada’s leading Automotive company.

We are looking for a Business Operations Coordinator to support the team.

Duration: 12 months

Location: Montreal, QC

WHAT WE ARE LOOKING FOR

  • Ability to communicate in French and English.
  • Advance technical knowledge of MS World, Excel, PowerPoint and Outlook.
  • Clerical position, paying attention to details.
  • Post-secondary degree in Business Administration or related field
  • Excellent interpersonal and communication Skills
  • Multi-tasking, Organizational and Time Management Skills
  • Superior analytical abilities combined with solid decision-making skills
  • Advanced technical knowledge of MS Word, Excel, PowerPoint, Outlook and Access
  • Demonstrated analytical skills and experience in triaging complex business issues
  • Possess Positive Attitude and willingness to support various tasks relating to sales and marketing
  • Ability to execute multiple projects simultaneously
  • Proven ability to analyze data and extrapolate insights
  • Ability to research and seek out innovative idea

Responsibilities:

  • Various Registrations
  • Airline reservations
  • Request and gather Dealer’s feedbacks
  • Conduct Dealer Communication Team and Retail Marketing Association Board elections
  • Update application forms with new collective agreements info. Log new requests/rates on tracking report.
  • Obtain payment and documents required to renew training certificate in order to maintain registration of GM as a multi-employer training organization
  • Respond to inquiries from drivers, dealers and marketing/events
  • Forward invoices to appropriate driver for payment and keep copy on file
  • Maintain attendance & report salary timekeeping.
  • Provide assets and access to applications to new employees/transfers. Collect assets and cancel/disable cards.
  • Support staff with laptop, cellphones, printers & desk phones issues. Management and installation of Antidote software.
  • Book & coordinate details of meetings through Morley/zone cafeteria. Issue PO's & approve invoices.
  • Scan invoices and submit expense reports for courtesy vehicle expenses, registration replacements & catering for zone meetings
  • Manage Fedex account and submit payment requests in SAP
  • Translation of certain documents
  • Various information Systems access management
  • Assist CHQ Audit Department with French translation of audit appeal letters, file dealer audit documentation, update audit list
  • Date & print individual reports, prepare cover letter (E&F), distribute or mail reports for delivery, track delivery and file
  • Maintain Dealer Agreement contracting database, send updates, create proposals, check for accuracy, create design documents, etc.
  • Assist with documentation of Dealer Agreement and all phases of appointment.
  • Manage strict guidelines of Document retention, obtain authorization from Legal prior to destroying terminated dealer’s files, advise Dealer Org., store files in boxes and handle destruction by Shred-It
  • Update personnel lists (phone, district, personnel lists), Emergency Contact Information, ID Cards, Holiday Bulletins, send organizational announcement to dealers in French and English
  • Prepare and submit expenses reports as required and if requested.
  • Order, maintain and provide stationery and office supplies as requested (including printer ink cartridges for office and field personnel)

 

Scheduler/Expediter

Our large Engineering client is recognized by customers as Canada’s leading Automotive company.

We are looking for a Scheduler/Expediter to support the team.

Duration: 12 months

Location: Woodstock, ON N4S 7W3

WHAT WE ARE LOOKING FOR

  • High School Diploma or GED
  • Must be able to work rotating shifts; two weeks day shift, two weeks afternoon shift.
  • Must be willing to work on Saturday's occasionally
  • Must be willing to work on Saturday's occasionally

Responsibilities:

  • Print and distribute pick tags and reports to appropriate area for processing, data entry support
  • Front line technical support
  • Researching and scanning placing tags
  • Send faxes
  • Filing

Bilingual Safety and Maintenance Coordinator

Our large Engineering client, is recognized by customers as Canada’s leading Automotive company.

We are looking for a Bilingual Safety and Maintenance Coordinator to support the team.

Duration: 12 months

Location: Montreal, QC

WHAT WE ARE LOOKING FOR

  • 3-5+ years’ experience in a coordinator/scheduler role
  • Intermediate MS Access and Excel Experience
  • Scheduling and coordinating experience
  • Bilingual in French and English
  • Strong written and verbal communication
  • Strong organization
  • Record keeping
  • Self-motivated, needs to have initiative
  • Planning and organization skills
  • Ability to handle multiple tasks
  • Must be able to work in a team
  • Education: High School diploma

 

Procurement – Tactical Team Support Assistant

Procurement – Tactical Team Support Assistant

Are you a recent graduate or seeking an entry level opportunity? We have a contract role for the rest of this year. The job is located just outside of Sudbury for a reputable mining company. We are seeking motivated individuals who are looking to develop their skills in a customer service and procurement environment. 

Key Responsibilities:

  • Assist Sr. Tactical team members with daily procurement inquiries
  • First level support for providing customer service to our operations
  • Work with tools such as SAP, SRM and Nimbi platforms
  • Interface between users and procurement for resolution and mitigation of risk of claims from suppliers
  • Connecting clients to the appropriate company team member

Requirements:

  • University degree in legal or business/commerce field
  • Proficient with excel files with attention to detail
  • Proficient and highly skilled in customer service skills
  • Superior communication skills
  • Problem solving abilities
  • Organizational skills
  • Able to prioritize workload and escalate urgent situations
  • Willingness to learn and advance within the role
  • Knowledge of the mining procurement industry is an asset
  • Procurement experience would be an asset
     

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted

 

ewemi

Business Process Analyst

We are currently looking for a Business Process Analyst on behalf  of our electrical utility client in  Jackson Michigan.  The contract will run until at least January 2020, with a possible extension.

Working with as part of an in house team, in a lean environment; the Analyst will review customer service and marketing departments and provide recommendations to improve process and productivity. He/She will assist in coordinating the  Marketing business plan to align with KPIs of Customer Experience plans. This includes reinforcing the delivery of the key marketing capabilities and strategic initiatives; and provide a consistent process for the Marketing department to quickly adapt to the changing business conditions, leveraging lean principles.

Duties Include:

  • Business Plan Deployment (strategy implementation) and lean principles execution for the Customer Experience organization.
  • Assist in the coordination and align business plans
  • Includes the development and standardization of scorecards, waterfalls and KPI trees, visual management, operating reviews, and problem solving.
  • Develop questions for review/scorecard and apply Socratic method & lean principles to enable the process.
  • Identifying areas of overlap or gaps in performance, resources and priorities.
  • Assist in the weekly and monthly operating review process for both the Marketing Department and Customer Experience division.
  • Prepare appropriate materials for each review.

Skills Required:

  • Demonstrated experience working with lean principles & strategic planning.
  • Experience within marketing, design and customer service
  • Undergraduate degree, in marketing, business or related discipline preferred
  • Ability to build and maintain strong working relationships
  • Strong communication skills, verbal & written
  • Demonstrated leadership skills

 

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

ewemi

Construction Coordinator

 

We have an immediate opening for an “Construction Coordinator” role for a contract assignment in Waltham, MA.

If you have the following skills, connect with us.

Job Purpose:

The Construction Coordinator, under the general direction of the In-House Construction Director, performs a variety of complex administrative projects, for the department primarily related to a specific organizational function. Coordinates meetings and events; completes special projects as assigned. Maintains and updates training reports; Researches and prepares a variety of other reports.

Job Responsibilities

  • Incident Report for NE and NY
  • Speeding Violation Report
  • Action Item List after Weekly Director Safety Call
  • Update NE Director Construction Hubs
  • Manage NE Manager Hubs
  • Reconcile P-Cards/Storm Cards
  • Fuel Exception Reports
  • NERC/CIP for NE and NY
  • Vehicle Utilization Report
  • Budget – Time Entry Report and Labor Expense Report and general review
  • Attend SSC meeting Ny/ne. Prepare agenda.
  • Confirm invoices for Insect Shield for clothing treatment
  • Process Element/PHH invoices, Gas charges, Setup fees, etc. Resolve issues/questions with Element and Fleet Rental AP
  • Send out the AVLS Report for NE and NY
  • Workplan Report

Job Qualifications

Minimum two-year degree in Business or 5-year business experience. Must have Outlook, PowerPoint, Word and Excel experience Ability to work unsupervised Ability to meet deadlines Conscientious and common-sense work habits.

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Digital Content Specialist

We have an immediate opening for an Digital Content Specialist role for a contract assignment in Brooklyn, NY.

If you have the following skills, connect with us.

Job Purpose

Job Responsibilities:

  • To develop high-quality and engaging visual and audio content on a new employee intranet (aka EDW for Employee Digital Workplace) platform, to aid understanding, enable interaction and deliver a simple, rewarding and enjoyable user experience.

Key Accountabilities:

  • Create, or manage the production of, a range of engaging visual content for the new EDW platform.
  • Produce, or manage the production of, video, including animation, for the EDW.
  • Produce, or manage the production of, infographics and other imagery to represent information and data in easy-to-understand and appealing formats for the EDW.
  • Produce, or manage the production of, photography and illustrations for the EDW.
  • Work closely with stakeholders across the business to advise on and develop visual and audio content for the EDW.
  • Develop and manage an asset and image library for the EDW that conforms to brand and visual identity guidelines.
  • Seek new ways to connect and engage with employees through visually appealing, stimulating and interactive content for the EDW.
  • Section 4 – Knowledge, Experience and Technical Know How
  • Excellent understanding and knowledge of the different forms of visual and audio content.
  • Excellent knowledge of how visual and audio materials can bring content to life in an interactive and engaging manner.
  • Ability to produce materials or demonstrate a proven track record in the management of the production of materials, including video, infographics, photography and other imagery.
  • Experience of working in a fast-paced digital environment with experience of working on an EDW an advantage.
  • A keen eye for detail and excellent communication skills, both written and verbal, with the ability to translate complex ideas and briefs into plain English for a range of audiences.
  • Strong influencing, negotiating and stakeholder management skills.
  • Ability to work to deadlines and work under pressure.
  • Minimum relevant bachelor’s degree or work experience.

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

District Assistant

Our Public Sector Client in London, ON is looking to hire a District Assistant for a 6 months of contract role with high possibility of extension.

As a District Assistant is responsible for Assist the District Manager in providing management support for retail stores Confidential admin support, stats reports. retail reports, correspondence, filing.

Job Description:

We have an immediate opening for a District Assistant on contract starting May 13, 2019 in London, Ontario.

Duties:

Assist the District Manager in providing management support for retail stores Confidential admin support, stats reports, retail reports, correspondence, filing.

Knowledge and Skills Required:

Excellent communication, exceptional organization, multi-tasking, deadlines, work, independently, office environment, MS Word, outlook, PowerPoint, excel, internet.

ABOUT IAN MARTIN:

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.”

 

 

ewemi

Project Administrator

Our Calgary based energy client has an immediate need for an Administrative Assistant to join their team for a seven (7) month contract opportunity.

Key Responsibilities

  • Prepares minutes of meeting, spreadsheets, presentations, save key correspondence in project folders
  • Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.
  • Creates and maintains project plans, schedules and deliverables.
  • Processes expense reports and invoices  
  • Manages calendars, schedules meetings, books meetings rooms.
  • Coordinates travel itineraries and arrangements.
  • Assists with filing and archiving documents.
  • Works cooperatively with all team members.

Capabilities and Credentials

  • Excellent written and verbal communication skills.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
  • Ability to work effectively under pressure in a fast paced environment.
  • Must be willing and able to take initiative when needed.
  • Ability to deal with difficult situations and/or people.
  • High attention to detail.
  • Willingness to learn and accept feedback.
  • Proficiency in MS Office Suite.

Education and Experience

High School Diploma with minimum of 10 years of experience; or Post-secondary degree in a related field with minimum of 10 years of experience; or equivalent combination of education and experience.

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Bilingual Desktop Support Analyst – Intermediate

Our large IT client, is recognized by customers as Canada’s leading Information Technology company.

We are looking for a Bilingual Desktop Support Analyst – Intermediate to support the team.

Duration: 3 months

Location: Montreal, Quebec, Canada

WHAT WE ARE LOOKING FOR

  • Provide professional assistance to internal and external customers having hardware- and software-related problems with their supported desktop, laptop or peripherals.
  • Support is provided in a timely manner in accordance to published SLAs while maintaining a high level of customer satisfactions.
  • Provide Level-1 technical support for supported desktops, laptops, and peripherals.
  • Correcting hardware problems with supported desktops, laptops and peripherals by coordinating support with OEM vendors.
  • Managing returns on warranted parts and systems Packaging and shipping replacement parts to customers.
  • Maintaining standard software configurations, including troubleshooting, loading and configuring software images, supported applications and drivers.
  • May participate in development of information technology and infrastructure projects.
  • Installing, supporting and troubleshooting approved desktop software.
  • Performing planned maintenance, moves, adds and changes.
  • Provide support services to employees with technical problems and information technology issues involving desktop, laptops, PDA or network services from local personnel or from employees using network remote access (VPN)
  • Provides timely resolution of problems or escalation on behalf of the customers to appropriate technical personnel.
  • Exercises judgment with defined procedures and practices to determine appropriate action.
  • Ability to work on call after hours as required.

RESPONSIBILITIES INCLUDE

  • 2 years of experience who can help troubleshoot in a windows environment.
  • Dealing with level 1 tickets and working with PC, iphone/ipad hardware/software and peripherals.
  • Will need to know how to perform rudimentary imaging (following imaging steps etc.)
  • The mandate of this opportunity to start is to swap and replace defective hardware under warranty, experience with this is bonus.

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Client Support Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Client Support Analyst in Superior, Wisconsin

Description

  • Provide day to day support for ICS technology including desktop/laptop computers and related operating systems. 
  • Proficient in client technology hardware and software including Windows 7 & 10 and Microsoft Office –  4-7 years experience.
  • This position is a hybrid role to assist with computer and server support in the US. 
  • This person will be responsible for building and maintaining computers, and work on asset management, updates and life-cycle management. 
  • They will assist with break fix work, and application updates and patching. 
  • Documenting existing processes and additional administrative tasks as required.
  • This position is a hybrid role to assist with computer and server support in the US.
  • This person will be responsible for building and maintaining computers, and work on asset management, updates and life cycle management.
  • They will assist with break fix work, and application updates and patching.
  • Documenting existing processes and additional administrative tasks as required.

ewemi

 

 

Unix/Linux Admin

Our large IT client is recognized by customers as Canada’s leading Aerospace company.

We are looking for a Unix/Linux Admin to support the team.

Duration: 8+ months

Location: Verdun, Montreal, QC

DESCRIPTION         

Provide administration of Unix and Linux systems for internal or external clients (In outsourcing mode) as Level 2. Must provide operational support, on a daily basis, to the environments of the various clients as well as to leverage its creativity and his experience in improving the methods in place.

WHAT WE ARE LOOKING FOR

  • Looking for Linux/Unix expert
  • Must have strong experience on scripting
  • Openshift would be an asset
  • English/French required

RESPONSIBILITIES INCLUDE

  • Deal with incidents and change requests effectively
  • Participate and improve IT service management processes (AGILE / ITIL)
  • Seizes opportunities to automate repetitive tasks
  • Includes system performance metrics and reports and maintains system capacity and performance
  • Configure systems according to the department's standards and practices. Participate in the development of so-called standards.
  • Produces and reviews system documentation under his guidance
  • Analyze system vulnerabilities and produce a plan for deployments
  • 7/24 support with pager rotation and work outside office hours when required.
  • Supports and trains N1s in the resolution of incidents and / or various requests for changes.

Good to have

  • Experience with Agile and Lean / Six-Sigma methodologies
  • Extensive knowledge of LINUX and UNIX (Solaris an asset)
  • Ansible Knowledge, GitLab
  • Satellite Knowledge, Openshift
  • Knowledge of networking and security concepts
  • NetBackup Knowledge
  • Knowledge of one or more software among NetBackup, MySQL, Postgres, Oracle and Apache
  • Knowledge of SAN environment management
  • Knowledge of the principles of security (hardening)
  • Knowledge of HP Blade system and Cisco UCS would be an asset
  • VMWare knowledge would be an asset

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Administrative Assistant

Our client, a market leading integrated oil company requires an Administrative Assistant to join their team for a five (5) month contract located at their Edmonton office.

Position Summary

This position provides administrative support for Pounder Operations. Reporting to the Plant Supervisor, the operations administrator will provide support for the Edmonton site. This includes scalehouse operations, scheduling trucks for loading and unloading, checking driver qualifications for loading, and other administrative duties.

Job Duties/Responsibilities

  • Provide administrative support to the asphalt plant including scalehouse operations, truck scheduling, other administrative duties.
  • Acting as a receptionist; check in drivers and visitors, confirm qualifications for drivers or other contractors performing duties on site (check orientation and H2S alive tickets).

Must Haves

  • High school diploma.
  • Excellent organizational skills.
  • Ability to work with and interact people.

Nice to Haves

  • Precious experience in admin/reception.
  • Previous experience in the asphalt business.
  • Some Excel skills.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Senior Executive Assistant

Our client, one of Canada’s largest integrated oil companies has an immediate need for a Senior Executive Assistant to join their team in Calgary at the head office location.  This would be a three (3) month contract position.

We are seeking a highly professional Executive Assistant who demonstrates strong business judgment in all aspects of communication, superior organizational skills and enjoys working in a busy environment with changing priorities.

This position will provide direct professional administrative support to the Senior Vice President of Exploration. Assisting with a variety of duties related to planning events, managing Outlook calendar priorities and coordinating the collaboration of the

SharePoint site and HOMS folder structure for the Leadership Team on various activities.

Specific responsibilities will include:

  • Represent the Senior Vice President with positive energy and commitment to proactively deal with all levels of management in changing priorities and inquiries.
  • Independently manage the SVP's calendar, review meeting appointments to ensure he is prepared with applicable materials, and remain agile to manage high priority or urgent meeting requests from the C-Suite and Senior Executive Management team.
  • Liaise with departmental Vice-Presidents and their Assistants to request, gather and summarize information.

Our ideal candidate will have the following qualifications:

  • Some post-secondary education is an asset, Administrative Professional diploma, or equivalent training and business experience.
  • Intermediate or higher skills within SharePoint and/or HOMS.
  • Ability to work independently with a high degree of initiative and self-motivation.
  • Ability to influence organization with respect to motivation of people, business delivery and effectiveness.
  • Strong gatekeeping skills yet highly approachable, friendly, and collaborative.
  • Extremely professional, confident, and a high level of integrity.
  • Able to handle last minutes changes, ambiguity, exercise good judgment without a need to escalate.
  • Be familiar with policy and how it applies to employee time entry, travel requests, expense claims, etc.
  • Act as an approachable gatekeeper, understanding the needs and priorities of the SVP.
  • Handle the logistics and coordination of highly visible onsite and offsite meetings with as many as 350 people in attendance; including Quarterly Business Reviews, Bi-Annual Town Halls, Biweekly Leadership Team Meetings and 1-1 Leadership meetings.
  • Coordinate with Human Resources on workforce management and other initiatives for the Business Unit.
  • Act as the administrator for the departmental SharePoint site and HOMS folder structures.
  • Monitor/facilitate the collection and upload of reports, information, and data for leadership.
  • Manage the document approval process and participate in a weekly line-of-sight meeting with the SVP to establish a game plan for the week ahead.
  • Time Management: must have an innate sense of which projects to prioritize
  • Complete SVP business travel arrangements and organize logistics.
  • Maintain delegates, floor plans, departmental communications, and organizational charts.
  • Provide mentorship and guidance to a team of between 5-7 administrators.
  • Other ad-hoc tasks or projects as required.

Must have qualifications

  • 10- 12 years of experience in an Executive Administrative position supporting at a Senior VP and/or VP level, preferably in the petroleum industry.
  • Advanced calendar management through MS Outlook and event logistics/coordinating skills.
  • Proficiency in Windows 7 and Microsoft Office 2013: Outlook, Word, Excel, Power Point, and working-knowledge of SAP
  • Excellent communication skills both written and oral
  • Ability to work independently with a diverse group of people at all levels of the organization and geographic locations within the company
  • Skilled in planning and organizing and able to adapt to quickly changing priorities

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation,

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Part-Time Administrative Assistant

Our client, a market leading integrated oil company has an immediate need for a Part-Time Administrative Assistant to provide additional support to IS Office.  This would be a twelve (12) month contract position based in their downtown Calgary head office.

REASON FOR OPENING/PROJECT:

To provide additional support to IS Office

CANDIDATE VALUE PROPOSITION:

The Administrator will provide direct professional administration services to the Information Services department. This position is responsible for fulfilling regular requests such as ordering of supplies, facilitating meetings, and assisting with the on-boarding of new contractors and employees.

CORE RESPONSIBILITIES:

  • Facilitate on-boarding and off-boarding activities
  • Perform routine office functions including screening and/or redirecting inquiries, ordering office supplies and creating documents and spreadsheets using MS Office
  • Assist with employee administration function such as processing of expense claims, managing all IS office/admin inboxes, travel requests, distribution of pay advances, mail and courier distribution, as well as supporting the CIO and senior management when required.
  • Manage facilities by organizing workspace moves, space planning reconciliation, and facility reservations.
  • Address non-routine service concerns and requests from managers, team leads, and other IS employees
  • Actively seek opportunities to improve and streamline processes and workflows.

MUST HAVE QUALIFICATIONS:

  • 2 to 4 years of experience working in office administration
  • Strong intermediate knowledge of the MS Excel
  • Knowledge of standard corporate policies and procedures

NICE TO HAVE QUALIFICATIONS:

  • Post-secondary degree in related discipline
  • Previous experience with corporate finance
  • Previous experience working with IS in an oil and gas domain
  • Working knowledge of SAP and/or MS SharePoint

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

GERENEW – Project Administrator I

 

We have an immediate opening for a “DOC Project Specialist” for a 06, months contract assignment in Schenectady, NY

If you have the following skills, connect with us.

Job Purpose:

EXPERT in EXCEL is a MUST. Pivot Tables, macro, lookup tables, etc. Questions will be asked in the meet and greet. Those without excel will be rejected

  • Develop transcript from the audio tapes of customer interviews, develop summary sheets of surveys
  • Analyze the survey results and ensure data accuracy.

Role Summary/Purpose

The Consultant will support the Renewable Energy Voice of Customer program. In this role, you will document the customer feedback, analyze the VOC results to identify issue areas, ensure actions are developed to address issues, and support Renewable team on VOC tool usage / issues / enhancements / data accuracy in the system.

Essential Responsibilities

As part of the Quality team, you will: support the relationship and transactional VOC process, by developing survey transcripts, summaries and reports. Ensure actions are logged and closed in Issue Tracking system. Provide support to Renewable team to address VOC tool issues and tool enhancements. Analyze survey results and ensure data accuracy in VOC tool.

Qualifications/Requirements

  • Associates degree plus 2 years technical experience or high school diploma plus 4 years technical experience
  • Add Eligibility Requirement
  • Client will only employ those who are legally authorized to work in the United States for this opening.
  • Any offer of employment is conditioned upon the successful completion of a drug screen.

Desired Characteristics

  • Strong analytical and quantitative skills.
  • Statistically literacy
  • Experience with excel macros
  • Familiarity with database, management and developing simple quarries
  • Ability to effectively interface with all levels of internal customers
  • Excellent oral and written communication skills
  • Highly motivated and passionate team player with sense of urgency to satisfy and delight customers
  • Demonstrated ability to handle diverse activities simultaneously
  • Results oriented approach

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Payroll Analyst

Bilingual Payroll Specialist – French

Location: Mississauga Office

Reporting Relationship: Payroll Supervisor

Complexity and Scope of the position

The incumbent is responsible for effectively and accurately processing complex biweekly payrolls in a high volume payroll department.  The incumbent will act as a resource to our sites and internal departments for payroll matters and ensures that the payroll policies and procedures are being followed and comply with internal and external audit requirements.

Key Activities

  • Processing the full cycle of multi-province, biweekly payrolls for salary and hourly employees in both union and non union environments in an accurate and  timely manner
  • Administers various payments such as sick pay, retro pays, vacation pays, etc.
  • Responds to inquiries from internal departments and site management regarding payroll matters in a prompt, courteous and efficient manner
  • Interprets multiple union contracts ensuring all calculations in the payroll are correct
  • Develops and updates complex reports 
  • Processes payments to third parties – garnishments, union dues, RRSP and pension payments ensuring that deductions are in accordance with provincial and federal legislations and according to union agreements and corporate policies
  • Ensures that monthly and year end regulatory filings are completed on a timely basis
  • Ensures that internal controls are complied with for all payroll processes
  • Special projects as assigned and other duties as appropriate and required
  • Other duties as assigned by the Supervisor

Qualifications

Experience:

  • Payroll experience with solid Canadian payroll knowledge
  • Payroll based accounting knowledge is an asset
  • Bilingual – French

Education:

  • CPA Certification or in progress 

Skills & Abilities

  • A good understanding of collective agreements
  • Strong computer skills
  • Exceptional customer service orientation and discretion
  • Well-organized, self-motivated, high energy, works well under pressure 
  • Committed, conscientious team player

EWEMI

Coordinator III-US

We have an immediate opening for a “Coordinator" for a 6 months contract assignment in Waltham, MA.

Job Description:

Performs a variety of administrative tasks/projects in support of the efficient and effective implementation of a new technology solution. Coordinates meetings and events; completes special projects as assigned. Maintains and updates tools; Researches and prepares reports.

  • Organize rosters from directors of stakeholders to be trained
  • Collect information from stakeholders to request/provide system credentials
  • Negotiate dates & locations for training based on numbers and geographies of participants
  • Manage invitations, conference rooms, & food, and coordinate travel for trainers if necessary
  • Manage communications to/from trainees regarding prep, make-ups, & follow-ups
  • Submit requests to SNow for each trainee approved by the director
  • Create Cloud Admin record for SNow-provisioned users in both STAGE & PROD
  • Troubleshoot SNow issues with new user credentials
  • Coordinate workaround required for Contractor user credentials in both STAGE & PROD
  • Maintain metrics

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Records Coordinator

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Records Coordinator in Houston, Texas 

If you have experience with the following, then we would like to meet with you.

Description:

  • Organization and classification of unmanaged records both physical and electronic. 
  • Organization and indexing of current construction project records both physical and electronic. 
  • Records management system data entry, data scrubbing and maintaining data integrity. 
  • Perform quality control tasks of all records processes such as indexing data entry, record scanning and archive inventories. 
  • Ensure company records management and retention policies are followed. 
  • Maintain and audit physical records filing systems. 
  • Prepare box inventories to archive physical records and drawings. 
  • Search and retrieve records utilizing manual inventories, spreadsheets and records management databases. 
  • Attend and participate in Records and Information Management (RIM) Records Administrator monthly meetings. 
  • Update various SharePoint libraries by uploading documents and updating document properties. 
  • Assist with training new team members. 
  • Interface with other Company personnel. 
  • Direct the activities of clerical personnel. 

Desired Qualifications:

  • Intermediate to proficient skills in Microsoft Office products including Office 365, Word, Excel and Outlook and SharePoint as well as Adobe Acrobat Pro.
  • Able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse. 
  • Ability to quickly learn proprietary systems. 
  • Ability to self-manage, prioritize multiple tasks/responsibilities and results driven. 
  • Strong attention to detail and well organized. 
  • Excellent time management skills. 
  • Ability to accept responsibility and directions. 
  • Ability to maintain positive communication with co-workers on all levels. 
  • Ability to work independently and in a team environment. 
  • Must be approachable and receptive of questions and challenges from direct reports as well as critiques from his or her manager. 
  • Provide premiere service to clients with a “can do” attitude. 
  • Desire to train across multiple job functions for increased utilization. 
  • Ability to handle information confidentially. 
  • Ability to shift, lift, and/or physically move banker boxes of approximately 35 lbs. 
  • High School graduate, some college preferred. 
  • One to two years of experience in document control, records management or equivalent. 
  • Comprehension of engineering and project documentation.

Work Environment:

  • Must be able to work in areas containing dust, varying noise and temperature levels. 
  • Must be able to work in an open, individual work space area. 
  • Must be able to work in a fast paced environment. 
  • May require working at different company approved locations locally. 
  • May require travel.

ewemi

Clerk IV

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Clerk IV in Houston, Texas

If you have experience with the following, then we would like to meet with you.

Key Responsibilities:    

  • Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors. Requires a high school diploma or its equivalent with at least 10+ years of experience in the field or in a related area.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish goals.
  • Performs a variety of complicated tasks.
  • May direct and lead the work of others.
  • Typically reports to a manager or head of a unit/department.
  • A wide degree of creativity and latitude is expected.

 

ewemi

Event Coordinator

Our Public client is seeking an Event Coordinator in Toronto, ON. An engaging, outgoing and enthusiastic individual is required to be part of the Events and Venue Team, providing our clients with exceptional experiences.

Duties:

  • Assist with the complete lifecycle of events, this will include inquiries, bookings, client correspondence, development of quotes, agreements and invoicing
  • Administer, coordinate and oversee load in, event and load out for event bookings at Ontario Place
  • Coordinate the preparation of events, which will include liaising with external (clients and service providers) and internal stakeholders (operations, security and janitorial teams)
  • Attend meetings as required/related to the execution of events
  • Maintain excellent client/customer relations, identify problems as they emerge and manage conflict resolution
  • Provide quality phone, online and in-person customer services delivering timely and accurate information related to all Ontario Place events, activities and services; this includes responding to customer complaints and resolving customer issues.
  • Regularly update key documents (work orders, event plans and schedules) and distribute as and when required.
  • Utilize databases, to gather/enter information and data for reports and assignments
  • Other duties as assigned by the Supervisor

Requirements:

Event Management and Coordination Skills

  • You have previous event experience working in a coordination or assistance role
  • You have excellent time management and organization
  • Completed or enrolled in a hospitality/tourism or event management program from a recognized college or university

Customer Service and Communication Skills:

  • You have excellent written and oral communication skills
  • You have exceptional interpersonal skills to interact with the public and resolve customer complaints

Problem Solving and Analytical Skills:

  • You have demonstrated analytical and problem solving skills to probe for information, assess situations and determine appropriate course of action
  • You can effectively analyze information to determine the underlying needs of the customer beyond those that may have been initially expressed
  • You demonstrate judgement and tact when interacting with customers

Collaboration and Organizational Skills:

  • You have flexibility and collaboration skills to effectively work in a team-driven environment and ensure that operational requirements are being met
  • You can interact with other team members to discuss varying points of views, ideas and opinions to help make decisions
  • You have planning and organization skills to organize and prioritize workloads

Computer Skills:

  • You are proficient with word processing, spreadsheet, database, email and internet applications
  • You have experience using computers (i.e. Intranet, Internet, databases, and electronic manuals) to research, retrieve and summarize information

The following general skills and work habits will be an asset:

  • The ability to follow directions and seek clarification when needed.
  • The ability to pay attention to detail to record information accurately and to process and prepare administrative paperwork and payments.
  • Ability to work outdoors and on your feet for long hours
  • The ability to work in collaboration with others in a team setting and to take initiative.
  • The ability to be punctual.

Administrative Assistant

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Administrative Assistant

If you have experience with the following, then we would like to meet with you.

  • Requires 10+ years of experience
  • Perform standard and advanced administrative and business operations duties for Managers
  • Provides analytical support within a functional organization.
  • Prepares reports for use in business planning and analysis for assigned area.
  • Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
  • Develop and improve office management processes.
  • Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
  • Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports.
  • Coordinate meetings
  • Make travel and lodging arrangements as required.
  • Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists.
  • Process expense reports, EMRs and order supplies. Process Purchase Orders. 
  • Create correspondence and maintain library of presentations.
  • Coordinate and implement special projects, maintain confidential files.
  • Attend staff meetings, TDR meetings and provide meeting minutes.
  • Coordinate and manage vacation calendars and time card reviews. 

ewemi

Receptionist

Our client, one of Canada’s leading integrated oil companies has an immediate need for a Casual / On Call Receptionist to join their team for an eight (8) month contract position in their St. John’s, Newfoundland office.

Our client is seeking an energetic and outgoing administrative professional for a casual / on call receptionist position.

This position will be a call in role when required and provide vacation coverage as well as backfill coverage as required. Generally, 1 to 2 weeks advance notice will be provided for shifts, however, sometimes there may be a need for coverage on shorter notice. The reception operating hours are Monday – Friday, 8am – 5pm NST, with 1 hour for lunch.

In this role, you will report to the Office Services & Facilities Team Lead and will be the first point of contract for visitors to our client’s offices.

CORE RESPONSIBILITES:

  • Greet all incoming visitors
  • Log incoming visitors and issue visitor badges
  • Advise guests of company’s Emergency Evacuation Process
  • Receive and send mail via Canada Post
  • Receive incoming calls and transfer to appropriate personnel
  • Manage personal and shared inbox and direct inquires to appropriate personnel
  • Receive and send courier deliveries; disperse accordingly
  • Order stationary supplies as required (i.e. business cards, letterhead, calendars)
  • Other related duties as required

MUST HAVE Qualifications:

  • Emergency First Aid/Adult CPR
  • 3+ years experience working as an administrative assistant or receptionist
  • Previous customer service experience
  • Working knowledge of MS Office Suite
  • Strong oral communication skills
  • Able to effectively work as part of a team
  • Ability to work in a fast-paced environment

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Executive Assistant

Do you want to work for the largest electrical and natural gas utility companies? They are currently looking for an Executive Assistant to support their facility in Waltham, Massachusetts. If you’re interested and qualified, we urge you to apply!

 

Admin Assistant III / Executive Assistant

Contract Duration: 6 Months Contract (possible extension)

Location: Waltham, Massachusetts

Job Description:

  • The Executive Assistant plays a critical role providing high level administrative support to the Vice President, thereby maximizing the impact of this leader.
  • This is a dynamic and fast-paced position, requiring a highly organized professional, who can juggle many tasks at once, and is comfortable interfacing with all levels of internal management and staff as well as with external stakeholders.
  • The Executive Assistant maintains and protects highly confidential corporate information and must have strong emotional intelligence, high ethical standards, and be capable of working independently

Position Responsibilities (including but not limited to):

  • Effectively and efficiently manages internal and external stakeholder engagements and demands through a complex calendar, travel logistics, numerous internal and external phone calls, and expense reports with multiple exchange rates, handling all details with competent expertise.
  • Anticipate, prepare and organize agendas, files, and presentation materials for Executives presentations and meetings.
  • Conserves executive's time by: reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, and managing expense reports.
  • Continuously monitors and manages multiple methods of communication through internal/external email, internal/external phone calls, and in-person inquiries.

Knowledge & Experience Required:

  • Associates Degree required, Bachelor’s Degree preferred, with a minimum of 5 years of experience supporting Senior Level Executives.
  • Proven competencies in Microsoft Office, including Word, Excel, Power Point and Outlook required.
  • Experience with SAP a plus.

 

ewemi

Document Control Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Document Control Specialist

If you have experience with the following, then we would like to meet with you.

  • Manages release and control of updates to project: instructions, specifications, drawings and other documentation.
  • Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules.
  • Responsible for manual and electronic archiving of documentation according to SET retention rules.
  • Comprehension of engineering and project documentation.
  • 7-10 years of experience

ewemi

Document Control Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Document Control Specialist

If you have experience with the following, then we would like to meet with you.

  • Manages release and control of updates to project: instructions, specifications, drawings and other documentation.
  • Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules.
  • Responsible for manual and electronic archiving of documentation according to SET retention rules.
  • Comprehension of engineering and project documentation.
  • 7-10 years of experience

ewemi

Marketing Training Specialist II

 

We have an immediate opening for a “Marketing Training Specialist” for a 08 months contract assignment in Marlborough, MA

If you have the following skills, connect with us.

Job Purpose:

Implement & Drive Adoption

  • Working with subject matter experts (SMEs), project manage the development of new training materials related to the content management platform and content approval system
  • Develop and host live training sessions with SMEs and ensure re-usability of training recordings and materials
  • Measure and improve engagement with training programs
  • Ensure training materials and processes are “evergreen”, including strategies for new employee on-boarding and refresher training, as well as self-training materials
  • Centralize existing and new training materials for improved access and searchability

Minimum Qualifications

  • Experience developing training programs and materials
  • Experience as a marketer or working within a marketing organization
  • In-depth understanding of how to drive adoption throughout an organization
  • 4-year degree from an accredited institution in Business, or Marketing; or equivalent experience
  • Excellent communication, writing, and editing skills
  • Experience working across multiple time zones, cultures, and a diversity of native language speakers
  • Ability to work and lead effective programs in a matrix organization

Looking for Meaningful Work? We can help.      

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Sourcing Manager – Project Initiatives

We have an immediate opening for a Sourcing Manager – Project Initiatives for a Six month assignment in Houston, TX.

If you have the following skills, connect with us.

Skills:

  • (5+ years) in corporate sourcing.
  • Strategic in business and negotiations.
  • Supply Chain Experience.

Looking for Meaningful Work? We can help.        

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.
 

ewemi

 

Technical Writer

We have an immediate opening for a Technical Writer for a Six Month assignment in Wilmington, NC.

If you have the following skills, connect with us.

Skills:

Experience & Requirements:

  • Bachelor’s degree in Communications or equivalent writer/editor credentials.
  • Three years in writing and editorial roles, of which one year was in a technical domain.
  • Hands-on experience publishing articles and content to electronic media such as wiki’s or websites.
  • Expertise in mark up, stylesheets, and electronic layout.
  • Understanding of information modeling and ontology.
  • Direct experience working with the Box document management systems

Founded by engineers to support the needs of technical organizations, the Ian Martin Group has been creating authentic connections around meaningful work since 1957.

As North America’s most progressive recruitment and project-staffing firm, we specialize in engineering and IT recruiting to help organizations of all sizes hire better.

The Ian Martin Group is a certified B Corporation, which means we meet comprehensive standards that measure our impact on employees, suppliers, community, and the environment.

ewemi

Work Order Management Analyst

Are you a detail-oriented Contract Analyst with Supply Chain / Work Order Management experience, and looking forward to an assignment with a large corporation? Then you’d love to chat with us about your next rewarding and challenging assignment.

Our Oil & Gas client is looking for a Work Order Management Analyst. This position supports the execution of service requisitions in support of all U.S. Projects, Departments and Regions. This position is focused on the development of the request for proposals, evaluation, award, and execution of work order contracts. Contributes to the achievement of project cost, schedule, quality and Health and Safety goals and ensures compliance with Company Policy, Supply Chain Management Protocol and Project Execution Plans.

Accountability & Required Skills:

Provides intermediate level support to the development and execution of work order contracts by:

  • Providing support to all business units in the development and approval of Service Requisitions and associated documentation.
  • Administering the Request for Proposal (RFP), commercial analysis, award recommendation and completion of the Work Order Contract.
  • Managing and updating Service Requisition and Work Order Contract status tracking e.g., requisition receipt, RFP status, interim approvals, execution, contractor notification, etc.
  • Understanding, maintaining and communicating SCM standards and processes, e.g., communicating with Field Project Engineers and Managers, Construction Managers and Contractors to ensure processes are current and correct.
  • Liaise with Accounts Payable to ensure enterprise accounting standards are met, e.g., Authorities and Spending Limits, audit guidelines/SOX requirements.
  • Assisting, directing and training of junior team members to SCM processes and protocol as required.
  • Assisting with studies of continuous improvement of the enterprise’s Supply Chain Management processes.

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi