Help Desk Support

 

We have an immediate opening for an “Help Desk Support” role for a 06 months contract assignment in Memphis, TN

If you have the following skills, connect with us.

Role Summary

  • Professional employee serving as a level 1 and level 2 helpdesk support for 100+ employee company across multiple sites. Demonstrates expert knowledge of PC hardware and network infrastructure equipment. Also, solid knowledge of MS Office applications. Maintains peer relationships across IT areas (infrastructure, operations, etc.) to support effective implementations.

Essential Responsibilities

  • Maintain business computer and network hardware. Basic repair abilities such as updating bios, adding memory, disk, or replacing motherboards.
  • Tasks will include fixing, moving, replacing computer and network equipment.
  • Working with the VOIP phone system, security systems, and facility utilities.
  • Provide resolution to end user software questions and hardware support issues.
  • Document and inventory all helpdesk tickets and inventory.
  • Provides assistance in solution planning and estimating of programs and projects involving the AMS infrastructure.
  • Work closely with the IT Team and business functions to establish and improve department policies and procedures.
  • Participates in change control process, following necessary regulatory and internal guidelines including process compliance and data controllership

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Pricing Administrator

Our market leading energy client has an immediate need for a Pricing Administrator. This a 6-month contract position located in Calgary.

Job Duties & Responsibilities

  • Complete timely and accurate pricing and reporting for channel and customer pricing for the required frequency: daily, weekly.
  • Support accurate site database information using the Structured Management System (SMS) including product, tank, commissions, site attributes, rent, pricing.
  • Communication of system updates for location data changes through the Change of Operations process.
  • Process invoices, ancillary rents, recurring invoices and adjusting entries in SMS and SAP that affect Retailer and Customer accounts.

Must Haves

  • Bachelor's degree in Business.
  • Strong analytical skills.
  • Strong computer skills in MS Office (Microsoft Word, Excel. Power Point).
  • Experience in the Oil & Gas Industry (preferably in the Sales, Commercial or Retail sector).
  • Strong Verbal and written communication skills.
  • Attention to detail, customer service and interpersonal skills.
  • Ability to work independently.
  • 3 years professional experience, preferably in Accounting.

Nice to Haves

  • Accounting background preferred.
  • SAP Knowledge is an asset.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Project Assistant III-US

We have an immediate opening for an Document Control Manager long term contract role in Waltham, MA.

If you have the following skills, connect with us.

  • Gathers and catalogs Project Documentation
  • Material and equipment documents
  • Quality documents
  • Contract documents
  • Financial documents
  • Legal and regulatory documents
  • Other project related documents including historical documents
  • Work in conjunction with the Quality Manager
  • Become proficient with the EPC contractors document system
  • Perform other related tasks as assigned
  • Report to Project Management functionally
  • Report to the Director Process and Performance administratively
  • Develop document control file and coding system to recognized standards
  • Render document attributes and key words for document searching functions
  • Maintains Document Control files and site
  • Ensures daily backups of Document Control files
  • Ensures integrity of the Document Control System
  • Document Control System must be auditable
  • Training and/or experience in Project document control

Work will be at the Project site

Prefer a local candidate

This role will work with little to no supervision

Ability to work a full 40 week when required, willingness to work overtime a plus Minimum of 20 hours a week 

 

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Project Administrator

Our Calgary based energy client has an immediate need for an Administrative Assistant to join their team for a seven (7) month contract opportunity.

Key Responsibilities

  • Prepares minutes of meeting, spreadsheets, presentations, save key correspondence in project folders
  • Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables.
  • Creates and maintains project plans, schedules and deliverables.
  • Processes expense reports and invoices  
  • Manages calendars, schedules meetings, books meetings rooms.
  • Coordinates travel itineraries and arrangements.
  • Assists with filing and archiving documents.
  • Works cooperatively with all team members.

Capabilities and Credentials

  • Excellent written and verbal communication skills.
  • Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
  • Ability to work effectively under pressure in a fast paced environment.
  • Must be willing and able to take initiative when needed.
  • Ability to deal with difficult situations and/or people.
  • High attention to detail.
  • Willingness to learn and accept feedback.
  • Proficiency in MS Office Suite.

Education and Experience

High School Diploma with minimum of 10 years of experience; or Post-secondary degree in a related field with minimum of 10 years of experience; or equivalent combination of education and experience.

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Bilingual Desktop Support Analyst – Intermediate

Our large IT client, is recognized by customers as Canada’s leading Information Technology company.

We are looking for a Bilingual Desktop Support Analyst – Intermediate to support the team.

Duration: 3 months

Location: Montreal, Quebec, Canada

WHAT WE ARE LOOKING FOR

  • Provide professional assistance to internal and external customers having hardware- and software-related problems with their supported desktop, laptop or peripherals.
  • Support is provided in a timely manner in accordance to published SLAs while maintaining a high level of customer satisfactions.
  • Provide Level-1 technical support for supported desktops, laptops, and peripherals.
  • Correcting hardware problems with supported desktops, laptops and peripherals by coordinating support with OEM vendors.
  • Managing returns on warranted parts and systems Packaging and shipping replacement parts to customers.
  • Maintaining standard software configurations, including troubleshooting, loading and configuring software images, supported applications and drivers.
  • May participate in development of information technology and infrastructure projects.
  • Installing, supporting and troubleshooting approved desktop software.
  • Performing planned maintenance, moves, adds and changes.
  • Provide support services to employees with technical problems and information technology issues involving desktop, laptops, PDA or network services from local personnel or from employees using network remote access (VPN)
  • Provides timely resolution of problems or escalation on behalf of the customers to appropriate technical personnel.
  • Exercises judgment with defined procedures and practices to determine appropriate action.
  • Ability to work on call after hours as required.

RESPONSIBILITIES INCLUDE

  • 2 years of experience who can help troubleshoot in a windows environment.
  • Dealing with level 1 tickets and working with PC, iphone/ipad hardware/software and peripherals.
  • Will need to know how to perform rudimentary imaging (following imaging steps etc.)
  • The mandate of this opportunity to start is to swap and replace defective hardware under warranty, experience with this is bonus.

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Client Support Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Client Support Analyst in Superior, Wisconsin

Description

  • Provide day to day support for ICS technology including desktop/laptop computers and related operating systems. 
  • Proficient in client technology hardware and software including Windows 7 & 10 and Microsoft Office –  4-7 years experience.
  • This position is a hybrid role to assist with computer and server support in the US. 
  • This person will be responsible for building and maintaining computers, and work on asset management, updates and life-cycle management. 
  • They will assist with break fix work, and application updates and patching. 
  • Documenting existing processes and additional administrative tasks as required.
  • This position is a hybrid role to assist with computer and server support in the US.
  • This person will be responsible for building and maintaining computers, and work on asset management, updates and life cycle management.
  • They will assist with break fix work, and application updates and patching.
  • Documenting existing processes and additional administrative tasks as required.

ewemi

 

 

Unix/Linux Admin

Our large IT client is recognized by customers as Canada’s leading Aerospace company.

We are looking for a Unix/Linux Admin to support the team.

Duration: 8+ months

Location: Verdun, Montreal, QC

DESCRIPTION         

Provide administration of Unix and Linux systems for internal or external clients (In outsourcing mode) as Level 2. Must provide operational support, on a daily basis, to the environments of the various clients as well as to leverage its creativity and his experience in improving the methods in place.

WHAT WE ARE LOOKING FOR

  • Looking for Linux/Unix expert
  • Must have strong experience on scripting
  • Openshift would be an asset
  • English/French required

RESPONSIBILITIES INCLUDE

  • Deal with incidents and change requests effectively
  • Participate and improve IT service management processes (AGILE / ITIL)
  • Seizes opportunities to automate repetitive tasks
  • Includes system performance metrics and reports and maintains system capacity and performance
  • Configure systems according to the department's standards and practices. Participate in the development of so-called standards.
  • Produces and reviews system documentation under his guidance
  • Analyze system vulnerabilities and produce a plan for deployments
  • 7/24 support with pager rotation and work outside office hours when required.
  • Supports and trains N1s in the resolution of incidents and / or various requests for changes.

Good to have

  • Experience with Agile and Lean / Six-Sigma methodologies
  • Extensive knowledge of LINUX and UNIX (Solaris an asset)
  • Ansible Knowledge, GitLab
  • Satellite Knowledge, Openshift
  • Knowledge of networking and security concepts
  • NetBackup Knowledge
  • Knowledge of one or more software among NetBackup, MySQL, Postgres, Oracle and Apache
  • Knowledge of SAN environment management
  • Knowledge of the principles of security (hardening)
  • Knowledge of HP Blade system and Cisco UCS would be an asset
  • VMWare knowledge would be an asset

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Administrative Assistant

Our client, a market leading integrated oil company requires an Administrative Assistant to join their team for a five (5) month contract located at their Edmonton office.

Position Summary

This position provides administrative support for Pounder Operations. Reporting to the Plant Supervisor, the operations administrator will provide support for the Edmonton site. This includes scalehouse operations, scheduling trucks for loading and unloading, checking driver qualifications for loading, and other administrative duties.

Job Duties/Responsibilities

  • Provide administrative support to the asphalt plant including scalehouse operations, truck scheduling, other administrative duties.
  • Acting as a receptionist; check in drivers and visitors, confirm qualifications for drivers or other contractors performing duties on site (check orientation and H2S alive tickets).

Must Haves

  • High school diploma.
  • Excellent organizational skills.
  • Ability to work with and interact people.

Nice to Haves

  • Precious experience in admin/reception.
  • Previous experience in the asphalt business.
  • Some Excel skills.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Senior Executive Assistant

Our client, one of Canada’s largest integrated oil companies has an immediate need for a Senior Executive Assistant to join their team in Calgary at the head office location.  This would be a three (3) month contract position.

We are seeking a highly professional Executive Assistant who demonstrates strong business judgment in all aspects of communication, superior organizational skills and enjoys working in a busy environment with changing priorities.

This position will provide direct professional administrative support to the Senior Vice President of Exploration. Assisting with a variety of duties related to planning events, managing Outlook calendar priorities and coordinating the collaboration of the

SharePoint site and HOMS folder structure for the Leadership Team on various activities.

Specific responsibilities will include:

  • Represent the Senior Vice President with positive energy and commitment to proactively deal with all levels of management in changing priorities and inquiries.
  • Independently manage the SVP's calendar, review meeting appointments to ensure he is prepared with applicable materials, and remain agile to manage high priority or urgent meeting requests from the C-Suite and Senior Executive Management team.
  • Liaise with departmental Vice-Presidents and their Assistants to request, gather and summarize information.

Our ideal candidate will have the following qualifications:

  • Some post-secondary education is an asset, Administrative Professional diploma, or equivalent training and business experience.
  • Intermediate or higher skills within SharePoint and/or HOMS.
  • Ability to work independently with a high degree of initiative and self-motivation.
  • Ability to influence organization with respect to motivation of people, business delivery and effectiveness.
  • Strong gatekeeping skills yet highly approachable, friendly, and collaborative.
  • Extremely professional, confident, and a high level of integrity.
  • Able to handle last minutes changes, ambiguity, exercise good judgment without a need to escalate.
  • Be familiar with policy and how it applies to employee time entry, travel requests, expense claims, etc.
  • Act as an approachable gatekeeper, understanding the needs and priorities of the SVP.
  • Handle the logistics and coordination of highly visible onsite and offsite meetings with as many as 350 people in attendance; including Quarterly Business Reviews, Bi-Annual Town Halls, Biweekly Leadership Team Meetings and 1-1 Leadership meetings.
  • Coordinate with Human Resources on workforce management and other initiatives for the Business Unit.
  • Act as the administrator for the departmental SharePoint site and HOMS folder structures.
  • Monitor/facilitate the collection and upload of reports, information, and data for leadership.
  • Manage the document approval process and participate in a weekly line-of-sight meeting with the SVP to establish a game plan for the week ahead.
  • Time Management: must have an innate sense of which projects to prioritize
  • Complete SVP business travel arrangements and organize logistics.
  • Maintain delegates, floor plans, departmental communications, and organizational charts.
  • Provide mentorship and guidance to a team of between 5-7 administrators.
  • Other ad-hoc tasks or projects as required.

Must have qualifications

  • 10- 12 years of experience in an Executive Administrative position supporting at a Senior VP and/or VP level, preferably in the petroleum industry.
  • Advanced calendar management through MS Outlook and event logistics/coordinating skills.
  • Proficiency in Windows 7 and Microsoft Office 2013: Outlook, Word, Excel, Power Point, and working-knowledge of SAP
  • Excellent communication skills both written and oral
  • Ability to work independently with a diverse group of people at all levels of the organization and geographic locations within the company
  • Skilled in planning and organizing and able to adapt to quickly changing priorities

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation,

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Part-Time Administrative Assistant

Our client, a market leading integrated oil company has an immediate need for a Part-Time Administrative Assistant to provide additional support to IS Office.  This would be a twelve (12) month contract position based in their downtown Calgary head office.

REASON FOR OPENING/PROJECT:

To provide additional support to IS Office

CANDIDATE VALUE PROPOSITION:

The Administrator will provide direct professional administration services to the Information Services department. This position is responsible for fulfilling regular requests such as ordering of supplies, facilitating meetings, and assisting with the on-boarding of new contractors and employees.

CORE RESPONSIBILITIES:

  • Facilitate on-boarding and off-boarding activities
  • Perform routine office functions including screening and/or redirecting inquiries, ordering office supplies and creating documents and spreadsheets using MS Office
  • Assist with employee administration function such as processing of expense claims, managing all IS office/admin inboxes, travel requests, distribution of pay advances, mail and courier distribution, as well as supporting the CIO and senior management when required.
  • Manage facilities by organizing workspace moves, space planning reconciliation, and facility reservations.
  • Address non-routine service concerns and requests from managers, team leads, and other IS employees
  • Actively seek opportunities to improve and streamline processes and workflows.

MUST HAVE QUALIFICATIONS:

  • 2 to 4 years of experience working in office administration
  • Strong intermediate knowledge of the MS Excel
  • Knowledge of standard corporate policies and procedures

NICE TO HAVE QUALIFICATIONS:

  • Post-secondary degree in related discipline
  • Previous experience with corporate finance
  • Previous experience working with IS in an oil and gas domain
  • Working knowledge of SAP and/or MS SharePoint

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

GERENEW – Project Administrator I

 

We have an immediate opening for a “DOC Project Specialist” for a 06, months contract assignment in Schenectady, NY

If you have the following skills, connect with us.

Job Purpose:

EXPERT in EXCEL is a MUST. Pivot Tables, macro, lookup tables, etc. Questions will be asked in the meet and greet. Those without excel will be rejected

  • Develop transcript from the audio tapes of customer interviews, develop summary sheets of surveys
  • Analyze the survey results and ensure data accuracy.

Role Summary/Purpose

The Consultant will support the Renewable Energy Voice of Customer program. In this role, you will document the customer feedback, analyze the VOC results to identify issue areas, ensure actions are developed to address issues, and support Renewable team on VOC tool usage / issues / enhancements / data accuracy in the system.

Essential Responsibilities

As part of the Quality team, you will: support the relationship and transactional VOC process, by developing survey transcripts, summaries and reports. Ensure actions are logged and closed in Issue Tracking system. Provide support to Renewable team to address VOC tool issues and tool enhancements. Analyze survey results and ensure data accuracy in VOC tool.

Qualifications/Requirements

  • Associates degree plus 2 years technical experience or high school diploma plus 4 years technical experience
  • Add Eligibility Requirement
  • Client will only employ those who are legally authorized to work in the United States for this opening.
  • Any offer of employment is conditioned upon the successful completion of a drug screen.

Desired Characteristics

  • Strong analytical and quantitative skills.
  • Statistically literacy
  • Experience with excel macros
  • Familiarity with database, management and developing simple quarries
  • Ability to effectively interface with all levels of internal customers
  • Excellent oral and written communication skills
  • Highly motivated and passionate team player with sense of urgency to satisfy and delight customers
  • Demonstrated ability to handle diverse activities simultaneously
  • Results oriented approach

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Coordinator III-US

We have an immediate opening for a “Coordinator" for a 6 months contract assignment in Waltham, MA.

Job Description:

Performs a variety of administrative tasks/projects in support of the efficient and effective implementation of a new technology solution. Coordinates meetings and events; completes special projects as assigned. Maintains and updates tools; Researches and prepares reports.

  • Organize rosters from directors of stakeholders to be trained
  • Collect information from stakeholders to request/provide system credentials
  • Negotiate dates & locations for training based on numbers and geographies of participants
  • Manage invitations, conference rooms, & food, and coordinate travel for trainers if necessary
  • Manage communications to/from trainees regarding prep, make-ups, & follow-ups
  • Submit requests to SNow for each trainee approved by the director
  • Create Cloud Admin record for SNow-provisioned users in both STAGE & PROD
  • Troubleshoot SNow issues with new user credentials
  • Coordinate workaround required for Contractor user credentials in both STAGE & PROD
  • Maintain metrics

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Records Coordinator

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Records Coordinator in Houston, Texas 

If you have experience with the following, then we would like to meet with you.

Description:

  • Organization and classification of unmanaged records both physical and electronic. 
  • Organization and indexing of current construction project records both physical and electronic. 
  • Records management system data entry, data scrubbing and maintaining data integrity. 
  • Perform quality control tasks of all records processes such as indexing data entry, record scanning and archive inventories. 
  • Ensure company records management and retention policies are followed. 
  • Maintain and audit physical records filing systems. 
  • Prepare box inventories to archive physical records and drawings. 
  • Search and retrieve records utilizing manual inventories, spreadsheets and records management databases. 
  • Attend and participate in Records and Information Management (RIM) Records Administrator monthly meetings. 
  • Update various SharePoint libraries by uploading documents and updating document properties. 
  • Assist with training new team members. 
  • Interface with other Company personnel. 
  • Direct the activities of clerical personnel. 

Desired Qualifications:

  • Intermediate to proficient skills in Microsoft Office products including Office 365, Word, Excel and Outlook and SharePoint as well as Adobe Acrobat Pro.
  • Able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse. 
  • Ability to quickly learn proprietary systems. 
  • Ability to self-manage, prioritize multiple tasks/responsibilities and results driven. 
  • Strong attention to detail and well organized. 
  • Excellent time management skills. 
  • Ability to accept responsibility and directions. 
  • Ability to maintain positive communication with co-workers on all levels. 
  • Ability to work independently and in a team environment. 
  • Must be approachable and receptive of questions and challenges from direct reports as well as critiques from his or her manager. 
  • Provide premiere service to clients with a “can do” attitude. 
  • Desire to train across multiple job functions for increased utilization. 
  • Ability to handle information confidentially. 
  • Ability to shift, lift, and/or physically move banker boxes of approximately 35 lbs. 
  • High School graduate, some college preferred. 
  • One to two years of experience in document control, records management or equivalent. 
  • Comprehension of engineering and project documentation.

Work Environment:

  • Must be able to work in areas containing dust, varying noise and temperature levels. 
  • Must be able to work in an open, individual work space area. 
  • Must be able to work in a fast paced environment. 
  • May require working at different company approved locations locally. 
  • May require travel.

ewemi

Clerk IV

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Clerk IV in Houston, Texas

If you have experience with the following, then we would like to meet with you.

Key Responsibilities:    

  • Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors. Requires a high school diploma or its equivalent with at least 10+ years of experience in the field or in a related area.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish goals.
  • Performs a variety of complicated tasks.
  • May direct and lead the work of others.
  • Typically reports to a manager or head of a unit/department.
  • A wide degree of creativity and latitude is expected.

 

ewemi

Administrative Assistant

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Administrative Assistant

If you have experience with the following, then we would like to meet with you.

  • Requires 10+ years of experience
  • Perform standard and advanced administrative and business operations duties for Managers
  • Provides analytical support within a functional organization.
  • Prepares reports for use in business planning and analysis for assigned area.
  • Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
  • Develop and improve office management processes.
  • Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
  • Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports.
  • Coordinate meetings
  • Make travel and lodging arrangements as required.
  • Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists.
  • Process expense reports, EMRs and order supplies. Process Purchase Orders. 
  • Create correspondence and maintain library of presentations.
  • Coordinate and implement special projects, maintain confidential files.
  • Attend staff meetings, TDR meetings and provide meeting minutes.
  • Coordinate and manage vacation calendars and time card reviews. 

ewemi

Executive Assistant

Do you want to work for the largest electrical and natural gas utility companies? They are currently looking for an Executive Assistant to support their facility in Waltham, Massachusetts. If you’re interested and qualified, we urge you to apply!

 

Admin Assistant III / Executive Assistant

Contract Duration: 6 Months Contract (possible extension)

Location: Waltham, Massachusetts

Job Description:

  • The Executive Assistant plays a critical role providing high level administrative support to the Vice President, thereby maximizing the impact of this leader.
  • This is a dynamic and fast-paced position, requiring a highly organized professional, who can juggle many tasks at once, and is comfortable interfacing with all levels of internal management and staff as well as with external stakeholders.
  • The Executive Assistant maintains and protects highly confidential corporate information and must have strong emotional intelligence, high ethical standards, and be capable of working independently

Position Responsibilities (including but not limited to):

  • Effectively and efficiently manages internal and external stakeholder engagements and demands through a complex calendar, travel logistics, numerous internal and external phone calls, and expense reports with multiple exchange rates, handling all details with competent expertise.
  • Anticipate, prepare and organize agendas, files, and presentation materials for Executives presentations and meetings.
  • Conserves executive's time by: reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, and managing expense reports.
  • Continuously monitors and manages multiple methods of communication through internal/external email, internal/external phone calls, and in-person inquiries.

Knowledge & Experience Required:

  • Associates Degree required, Bachelor’s Degree preferred, with a minimum of 5 years of experience supporting Senior Level Executives.
  • Proven competencies in Microsoft Office, including Word, Excel, Power Point and Outlook required.
  • Experience with SAP a plus.

 

ewemi

Document Control Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Document Control Specialist

If you have experience with the following, then we would like to meet with you.

  • Manages release and control of updates to project: instructions, specifications, drawings and other documentation.
  • Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules.
  • Responsible for manual and electronic archiving of documentation according to SET retention rules.
  • Comprehension of engineering and project documentation.
  • 7-10 years of experience

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Marketing Training Specialist II

 

We have an immediate opening for a “Marketing Training Specialist” for a 08 months contract assignment in Marlborough, MA

If you have the following skills, connect with us.

Job Purpose:

Implement & Drive Adoption

  • Working with subject matter experts (SMEs), project manage the development of new training materials related to the content management platform and content approval system
  • Develop and host live training sessions with SMEs and ensure re-usability of training recordings and materials
  • Measure and improve engagement with training programs
  • Ensure training materials and processes are “evergreen”, including strategies for new employee on-boarding and refresher training, as well as self-training materials
  • Centralize existing and new training materials for improved access and searchability

Minimum Qualifications

  • Experience developing training programs and materials
  • Experience as a marketer or working within a marketing organization
  • In-depth understanding of how to drive adoption throughout an organization
  • 4-year degree from an accredited institution in Business, or Marketing; or equivalent experience
  • Excellent communication, writing, and editing skills
  • Experience working across multiple time zones, cultures, and a diversity of native language speakers
  • Ability to work and lead effective programs in a matrix organization

Looking for Meaningful Work? We can help.      

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Sourcing Manager – Project Initiatives

We have an immediate opening for a Sourcing Manager – Project Initiatives for a Six month assignment in Houston, TX.

If you have the following skills, connect with us.

Skills:

  • (5+ years) in corporate sourcing.
  • Strategic in business and negotiations.
  • Supply Chain Experience.

Looking for Meaningful Work? We can help.        

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.
 

ewemi

 

Technical Writer

We have an immediate opening for a Technical Writer for a Six Month assignment in Wilmington, NC.

If you have the following skills, connect with us.

Skills:

Experience & Requirements:

  • Bachelor’s degree in Communications or equivalent writer/editor credentials.
  • Three years in writing and editorial roles, of which one year was in a technical domain.
  • Hands-on experience publishing articles and content to electronic media such as wiki’s or websites.
  • Expertise in mark up, stylesheets, and electronic layout.
  • Understanding of information modeling and ontology.
  • Direct experience working with the Box document management systems

Founded by engineers to support the needs of technical organizations, the Ian Martin Group has been creating authentic connections around meaningful work since 1957.

As North America’s most progressive recruitment and project-staffing firm, we specialize in engineering and IT recruiting to help organizations of all sizes hire better.

The Ian Martin Group is a certified B Corporation, which means we meet comprehensive standards that measure our impact on employees, suppliers, community, and the environment.

ewemi

Work Order Management Analyst

Are you a detail-oriented Contract Analyst with Supply Chain / Work Order Management experience, and looking forward to an assignment with a large corporation? Then you’d love to chat with us about your next rewarding and challenging assignment.

Our Oil & Gas client is looking for a Work Order Management Analyst. This position supports the execution of service requisitions in support of all U.S. Projects, Departments and Regions. This position is focused on the development of the request for proposals, evaluation, award, and execution of work order contracts. Contributes to the achievement of project cost, schedule, quality and Health and Safety goals and ensures compliance with Company Policy, Supply Chain Management Protocol and Project Execution Plans.

Accountability & Required Skills:

Provides intermediate level support to the development and execution of work order contracts by:

  • Providing support to all business units in the development and approval of Service Requisitions and associated documentation.
  • Administering the Request for Proposal (RFP), commercial analysis, award recommendation and completion of the Work Order Contract.
  • Managing and updating Service Requisition and Work Order Contract status tracking e.g., requisition receipt, RFP status, interim approvals, execution, contractor notification, etc.
  • Understanding, maintaining and communicating SCM standards and processes, e.g., communicating with Field Project Engineers and Managers, Construction Managers and Contractors to ensure processes are current and correct.
  • Liaise with Accounts Payable to ensure enterprise accounting standards are met, e.g., Authorities and Spending Limits, audit guidelines/SOX requirements.
  • Assisting, directing and training of junior team members to SCM processes and protocol as required.
  • Assisting with studies of continuous improvement of the enterprise’s Supply Chain Management processes.

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi