Sr. Server administrator

Our large IT client is recognized by customers as Canada’s leading Aerospace company.

We are looking for a Server administrator to support the team.

Duration: 6+ months

Location: Montréal, QC

Description:

Work Force Management team is part of Field Services and provide operational and analytics BI applications to field services managers, technicians and office employees.

All applications must be migrated from local team servers supported to IT supported environment.

What we are looking for:

  • Looking for a senior candidate with 5 to 10 yeas strong experience on administrating Microsoft SQL Server and Microsoft Windows Server as DBA and/or system administrator S
  • Strong experience in Web applications configuration and deployment on IIS & TomCAT
  • Experience in both data warehouse and OLTP databases architecture server migration reason of hire: server life cycle migration.

Nice to have technical skills

  • Strong SQL programming experience
  • Programming knowledge on ASP, VB.NET, C# and JAVA in a Web environment
  • Experience with Microsoft SSIS and SSAS
  • Experience with SAS EG and SAS environment
  • Experience using Microsoft Word and Excel

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Scientist

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

We have an immediate opening for a Scientist for 18+ months assignment in Marlborough, MA

If you have the following skills, connect with us.

Position Responsibilities (including but not limited to):

Technical Qualifications:

  1. Hands-on experience establishing processes for mammalian Cell Line Development workflow
  • Experience with lipofectamine and electroporation techniques
  • Experience with selection in GS or dhfr platform
  • Experience with single cell cloning
  • Experience with the use of shake flask and shaking deep well plate cultures
  • Experience in evaluating fed-batch performance
  1. Cell culture and fermentation experience with CHO
  2. Molecular Biology experience in
  • Vector design for mammalian expression
  • Gene cloning, ligation, transformation, clone screening and analysis
  • DNA preparation mini-midi-maxi scale
  • DNA sequence analysis
  • PCR, qPCR
  1. Hands-on experience in standard antibody/protein assays such as protein gels, Western blots, ELISA, ForteBio operation, etc
  2. Experience with FACS cell sorting would be a plus
  3. Hands-on experience in technical transfer of processes/methods to and from collaborators would be a plus

Quality Specific Goals:

  • Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position
  • Complete all planned Quality & Compliance training within the defined deadlines
  • Identify and report any quality or compliance concerns and take immediate corrective action as required
  • Champion continuous improvement activities by initiating process and product quality improvement initiatives

Qualifications:

  • M.S./Ph.D. degree in Biochemistry, Molecular Biology or Chemical Engineering
  • 2+ years relevant work experiences out of school
  • Good understand of biochemistry, cell biology, molecular biology and molecular genetics
  • Hands-on experience developing mammalian cell lines expressing recombinant proteins and monoclonal antibodies
  • Experience in technical customer service considered a plus
  • Demonstrated ability to work in a collaborative, matrixed, and customer focused environment

Founded by engineers to support the needs of technical organizations, the Ian Martin Group has been creating authentic connections around meaningful work since 1957.

As North America’s most progressive recruitment and project-staffing firm, we specialize in engineering and IT recruiting to help organizations of all sizes hire better.

The Ian Martin Group is a certified B Corporation, which means we meet comprehensive standards that measure our impact on employees, suppliers, community, and the environment.

ewemi

Project Manager

Our Public Client in Toronto, ON is looking to hire a Junior Project Manager for a 1 Year contract role with high possibility of extension.

As a Project Manager, He/She is responsible for accomplishing the project objectives and maintains the progress, mutual interaction and tasks of various parties in such a way that reduces the risk of overall failure, maximizes benefits, and minimizes costs.

Job Description:

The Project Management Consultant is responsible for accomplishing the project objectives and maintains the progress, mutual interaction and tasks of various parties in such a way that reduces the risk of overall failure, maximizes benefits, and minimizes costs.  Key project management responsibilities include:

Ensures that all projects are delivered on-time, within scope and budget

Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility

Ensures resource availability and allocation

Develops a detailed project plan to track progress

Uses appropriate verification techniques to manage changes in project scope, schedule, and costs

Key Duties

•  Ensures that all projects are delivered on-time, within scope and budget

  • Day to day management of resources and tasks, organizing and leading meetings, monitor and control
  • Project Communication within the project team, with various stakeholders, management and external organizations

•  Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility

  • Develops a Business Case if not available
  • Develops a Project Charter

•  Ensures resource availability and allocation

  • Ensures resources are available within and outside the project team, through internal assignment or external hiring, depending on the phase/needs of the project

• Develops a detailed project plan to track progress

Project Plan deliverables aside from the Project Charter can be depending on the project:

  • Change Management Plan
  • Communication Plan
  • Project Log
  • Project Schedule
  • Project Status Reports/ Presentations
  • Test Plan
  • Training Plan
  • Roll out (deployment) Plan
  • Knowledge Transfer Plan
  • Client Satisfaction Survey if applicable
  • Post Implementation Report; Including future enhancements and Lessons Learned

• Uses appropriate verification techniques to manage changes in project scope, schedule, and costs

  • Handling of Project Change Requests: investigate, document and submit for approval; adjust the project plan if approved

• Other duties as assigned

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.”

 

ewemi

Administrative Assistant

Are you a detail-oriented office Admin who’s looking forward to an assignment with a large corporation? Then you’d love to chat with us about your next rewarding and challenging assignment.

Our Oil & Gas client is looking for an Administrative Assistant. This position Provides Perform standard and advanced administrative and business operations duties for Manager(s). Provides analytical support within a functional organization. Prepares reports for use in business planning and analysis for assigned area.  

Accountabilities:

  • Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
  • Develop and improve office management processes.
  • Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
  • Assists in the development of project plans.
  • Works with project manager(s) to ensure the integrity and completeness of status reports. Coordinate meetings.
  • Make travel and lodging arrangements as required.
  • Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists.
  • Process expense reports, EMRs and order supplies.
  • Process Purchase Orders.
  • Create correspondence and maintain library of presentations.
  • Coordinate and implement special projects, maintain confidential files.
  • Attend staff meetings, TDR meetings and provide meeting minutes.
  • Coordinate and manage vacation calendars and timecard reviews. Requires 0-3 years of experience.

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Coordinator III-US

We have an immediate opening for a “Coordinator" for a 6 months contract assignment in Waltham, MA.

Job Description:

Performs a variety of administrative tasks/projects in support of the efficient and effective implementation of a new technology solution. Coordinates meetings and events; completes special projects as assigned. Maintains and updates tools; Researches and prepares reports.

  • Organize rosters from directors of stakeholders to be trained
  • Collect information from stakeholders to request/provide system credentials
  • Negotiate dates & locations for training based on numbers and geographies of participants
  • Manage invitations, conference rooms, & food, and coordinate travel for trainers if necessary
  • Manage communications to/from trainees regarding prep, make-ups, & follow-ups
  • Submit requests to SNow for each trainee approved by the director
  • Create Cloud Admin record for SNow-provisioned users in both STAGE & PROD
  • Troubleshoot SNow issues with new user credentials
  • Coordinate workaround required for Contractor user credentials in both STAGE & PROD
  • Maintain metrics

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

GEL – Payroll Administrator III

 

We have an immediate opening for a “Payroll Analyst” for a 3 months contract assignment in East Cleveland, OH.

If you have the following skills, connect with us.

Job Purpose:

The Payroll Specialist will be primarily responsible for providing timely and accurate payroll processing of weekly hourly payroll in the US and some bi-weekly salaried payrolls in the US & Canada and will also be responsible for entering payroll adjustments into ADP, Kronos and MyTime and processing garnishments, commissions, and various other payments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Responsible for all aspects of processing payroll data for weekly hourly payroll
  • Responsible for some salaried bi-weekly payrolls in the US and Canada
  • Enter payroll adjustments into the system, process garnishments, commissions and various other payments
  • Systems include ADP Workforce Now, and Kronos and MyTime, Time and Attendance
  • Responsible for creating the G/L and loading into SAP
  • Assist in quarterly reconciliations of all payrolls
  • Assist with report writing to extract data from HRIS systems to create business intelligence reports for management and auditors
  • Assist with annual preparation of W-2s and year – end tax adjustments
  • Assume additional responsibilities and perform special projects as needed or directed

Qualifications

  • Minimum of 2 plus years' experience processing payroll in the US required.
  • Experience processing payroll in Canada preferred.
  • Experience with ADP Workforce Now essential.
  • Experience with Kronos / MyTime preferred.
  • Experience processing hourly and salaried payrolls, as well as union payrolls
  • Experience utilizing SAP
  • Payroll certification – preferred
  • Knowledge in Accounting – preferred
  • Hands-on experience with multiple Payroll/HCM software – preferred
  • Well-developed analytical and problem-solving abilities – attention to detail
  • Experience writing reports and business correspondence
  • Computer skills; word processing and spreadsheet software capabilities

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

GEPW – Data Analyst

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

We have an immediate opening for a Data Analyst for a 9+ months assignment in Wilmington, NC

If you have the following skills, connect with us.

Position Responsibilities (including but not limited to):

  • Looking to bring in a resource that has a nuclear background with excellent Microsoft Outlook (xls-spreadsheet) background.
  • The primary job would be to data mine past BWROG documents and provide a word searchable database to easily identify technical products on specific subjects.
  • I am looking to bring in a resource that has a nuclear background with excellent Microsoft Outlook (xls-spreadsheet) background.
  • The primary job would be to data mine past documents from an older database and provide a word searchable database/spreadsheet to easily identify these technical documents.
  • Each listed document would also need a short executive summary to help in identifying the main subject of the document.
  • The requirement for a Nuclear technical background is needed to allow the person to develop the executive summary without input/support from others.

Founded by engineers to support the needs of technical organizations, the Ian Martin Group has been creating authentic connections around meaningful work since 1957.

As North America’s most progressive recruitment and project-staffing firm, we specialize in engineering and IT recruiting to help organizations of all sizes hire better.

The Ian Martin Group is a certified B Corporation, which means we meet comprehensive standards that measure our impact on employees, suppliers, community, and the environment.

ewemi

Marketing Services Analyst

Our market leading energy client has an immediate need for a Marketing Services Analyst to join their team and support Marketing Services with corporate set up, maintenance, and updating customers in SAP. This a 6 month contract position (with a potential extension) located in the their Calgary head office location.

Position Summary:

The main responsibilities will include assistance with SAP (including Know Your Customer), and ensuring commodity contracts are properly documented, executed, distributed and retained per corporate policy. Other responsibilities will include set up and maintenance of contracts and customers within electronic trading systems and aiding as required for internal audits and SOX audits.

Core Responsibilities:

  • Assistance with counterparty set up (including Know Your Customer), and SAP customer input and maintenance within SAP itself, and the client’s source trading systems.
  • Ensuring commodity contracts are properly documented, executed, distributed and retained per corporate policy for all three commodities.
  • Set up and maintenance of contracts and customers within electronic trading systems.
  • Ensuring systems of record are kept current with appropriate counterparty data, including tax information.
  • Daily backfill and assistance of natural gas confirmations, natural gas liquids contracts, and crude oil contracts.

Must Haves:

  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
  • Minimum of 2 years experience in an administrative type role.
  • Working knowledge of SAP
  • Ability to work independently and time management skills.
  • Verbal and written communication, customer service, and interpersonal skills.
  • Exceptional attention to detail.
  • Highly motivated, outstanding positive attitude, and desire to grow.
  • Ability to work well under pressure and extreme deadlines.

Nice to Haves:

  • 2 Years of previous Oil and Gas Industry experience.
  • Office Administration or Business Administration Diploma or equivalent training and business experience.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com 

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Records Coordinator

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Records Coordinator in Houston, Texas 

If you have experience with the following, then we would like to meet with you.

Description:

  • Organization and classification of unmanaged records both physical and electronic. 
  • Organization and indexing of current construction project records both physical and electronic. 
  • Records management system data entry, data scrubbing and maintaining data integrity. 
  • Perform quality control tasks of all records processes such as indexing data entry, record scanning and archive inventories. 
  • Ensure company records management and retention policies are followed. 
  • Maintain and audit physical records filing systems. 
  • Prepare box inventories to archive physical records and drawings. 
  • Search and retrieve records utilizing manual inventories, spreadsheets and records management databases. 
  • Attend and participate in Records and Information Management (RIM) Records Administrator monthly meetings. 
  • Update various SharePoint libraries by uploading documents and updating document properties. 
  • Assist with training new team members. 
  • Interface with other Company personnel. 
  • Direct the activities of clerical personnel. 

Desired Qualifications:

  • Intermediate to proficient skills in Microsoft Office products including Office 365, Word, Excel and Outlook and SharePoint as well as Adobe Acrobat Pro.
  • Able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse. 
  • Ability to quickly learn proprietary systems. 
  • Ability to self-manage, prioritize multiple tasks/responsibilities and results driven. 
  • Strong attention to detail and well organized. 
  • Excellent time management skills. 
  • Ability to accept responsibility and directions. 
  • Ability to maintain positive communication with co-workers on all levels. 
  • Ability to work independently and in a team environment. 
  • Must be approachable and receptive of questions and challenges from direct reports as well as critiques from his or her manager. 
  • Provide premiere service to clients with a “can do” attitude. 
  • Desire to train across multiple job functions for increased utilization. 
  • Ability to handle information confidentially. 
  • Ability to shift, lift, and/or physically move banker boxes of approximately 35 lbs. 
  • High School graduate, some college preferred. 
  • One to two years of experience in document control, records management or equivalent. 
  • Comprehension of engineering and project documentation.

Work Environment:

  • Must be able to work in areas containing dust, varying noise and temperature levels. 
  • Must be able to work in an open, individual work space area. 
  • Must be able to work in a fast paced environment. 
  • May require working at different company approved locations locally. 
  • May require travel.

ewemi

Records Coordinator

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Records Coordinator in Houston, Texas 

If you have experience with the following, then we would like to meet with you.

Description:

  • Organization and classification of unmanaged records both physical and electronic. 
  • Organization and indexing of current construction project records both physical and electronic. 
  • Records management system data entry, data scrubbing and maintaining data integrity. 
  • Perform quality control tasks of all records processes such as indexing data entry, record scanning and archive inventories. 
  • Ensure company records management and retention policies are followed. 
  • Maintain and audit physical records filing systems. 
  • Prepare box inventories to archive physical records and drawings. 
  • Search and retrieve records utilizing manual inventories, spreadsheets and records management databases. 
  • Attend and participate in Records and Information Management (RIM) Records Administrator monthly meetings. 
  • Update various SharePoint libraries by uploading documents and updating document properties. 
  • Assist with training new team members. 
  • Interface with other Company personnel. 
  • Direct the activities of clerical personnel. 

Desired Qualifications:

  • Intermediate to proficient skills in Microsoft Office products including Office 365, Word, Excel and Outlook and SharePoint as well as Adobe Acrobat Pro.
  • Able to create, edit, modify, save, and delete documents and spreadsheets; includes locating and accurately modifying existing files and templates for reuse. 
  • Ability to quickly learn proprietary systems. 
  • Ability to self-manage, prioritize multiple tasks/responsibilities and results driven. 
  • Strong attention to detail and well organized. 
  • Excellent time management skills. 
  • Ability to accept responsibility and directions. 
  • Ability to maintain positive communication with co-workers on all levels. 
  • Ability to work independently and in a team environment. 
  • Must be approachable and receptive of questions and challenges from direct reports as well as critiques from his or her manager. 
  • Provide premiere service to clients with a “can do” attitude. 
  • Desire to train across multiple job functions for increased utilization. 
  • Ability to handle information confidentially. 
  • Ability to shift, lift, and/or physically move banker boxes of approximately 35 lbs. 
  • High School graduate, some college preferred. 
  • One to two years of experience in document control, records management or equivalent. 
  • Comprehension of engineering and project documentation.

Work Environment:

  • Must be able to work in areas containing dust, varying noise and temperature levels. 
  • Must be able to work in an open, individual work space area. 
  • Must be able to work in a fast paced environment. 
  • May require working at different company approved locations locally. 
  • May require travel.

ewemi

Clerk IV

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Clerk IV in Houston, Texas

If you have experience with the following, then we would like to meet with you.

Key Responsibilities:    

  • Responsible for performing daily office tasks such as filing, recording, maintaining records, copying, posting, and other similar duties, using a computer terminal, typewriter, and other word processors. Requires a high school diploma or its equivalent with at least 10+ years of experience in the field or in a related area.
  • Familiar with a variety of the field's concepts, practices, and procedures.
  • Relies on experience and judgment to plan and accomplish goals.
  • Performs a variety of complicated tasks.
  • May direct and lead the work of others.
  • Typically reports to a manager or head of a unit/department.
  • A wide degree of creativity and latitude is expected.

 

ewemi

Documentation and Training Specialist

Looking for Meaningful Work? We can help. 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We have an immediate opening for a Media Specialist on a 9 months long assignment extension beyond, in Cambridge, MA, USA.

Job Duties:

This role supports the Engineering Learning Team's live classes and events and online curriculums by delivering impactful training sessions, filming, editing, and rendering recordings of these trainings, and various other tasks associated with producing training events. Also partners alongside subject matter experts to produce professional quality green-screen recordings to build video curriculums. We are looking for someone who is a self-starter, understands technology, learns quickly, and is responsive and professional while supporting live trainings and events.  This candidate will also help support the team on various other tasks as needed.

Required Skills:

  • Able to work in a team and independently, knowledgeable in Premiere Pro.
  • Knowledgeable in using recording equipment, has video editing and rendering experience.
  • Interested in technology, able to be in person in the Cambridge office

Top Skills Needed for the role:

  • Skill 1: Familiar with using recording equipment and editing/rendering videos.
  • Skill 2: Knowledgeable using Premiere Pro and video editing software.
  • Skill 3: Able to work with a team and independently

 We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com . We encourage all qualified candidates to apply.

EWEMI

Event Coordinator

Our Public client is seeking an Event Coordinator in Toronto, ON. An engaging, outgoing and enthusiastic individual is required to be part of the Events and Venue Team, providing our clients with exceptional experiences.

Duties:

  • Assist with the complete lifecycle of events, this will include inquiries, bookings, client correspondence, development of quotes, agreements and invoicing
  • Administer, coordinate and oversee load in, event and load out for event bookings at Ontario Place
  • Coordinate the preparation of events, which will include liaising with external (clients and service providers) and internal stakeholders (operations, security and janitorial teams)
  • Attend meetings as required/related to the execution of events
  • Maintain excellent client/customer relations, identify problems as they emerge and manage conflict resolution
  • Provide quality phone, online and in-person customer services delivering timely and accurate information related to all Ontario Place events, activities and services; this includes responding to customer complaints and resolving customer issues.
  • Regularly update key documents (work orders, event plans and schedules) and distribute as and when required.
  • Utilize databases, to gather/enter information and data for reports and assignments
  • Other duties as assigned by the Supervisor

Requirements:

Event Management and Coordination Skills

  • You have previous event experience working in a coordination or assistance role
  • You have excellent time management and organization
  • Completed or enrolled in a hospitality/tourism or event management program from a recognized college or university

Customer Service and Communication Skills:

  • You have excellent written and oral communication skills
  • You have exceptional interpersonal skills to interact with the public and resolve customer complaints

Problem Solving and Analytical Skills:

  • You have demonstrated analytical and problem solving skills to probe for information, assess situations and determine appropriate course of action
  • You can effectively analyze information to determine the underlying needs of the customer beyond those that may have been initially expressed
  • You demonstrate judgement and tact when interacting with customers

Collaboration and Organizational Skills:

  • You have flexibility and collaboration skills to effectively work in a team-driven environment and ensure that operational requirements are being met
  • You can interact with other team members to discuss varying points of views, ideas and opinions to help make decisions
  • You have planning and organization skills to organize and prioritize workloads

Computer Skills:

  • You are proficient with word processing, spreadsheet, database, email and internet applications
  • You have experience using computers (i.e. Intranet, Internet, databases, and electronic manuals) to research, retrieve and summarize information

The following general skills and work habits will be an asset:

  • The ability to follow directions and seek clarification when needed.
  • The ability to pay attention to detail to record information accurately and to process and prepare administrative paperwork and payments.
  • Ability to work outdoors and on your feet for long hours
  • The ability to work in collaboration with others in a team setting and to take initiative.
  • The ability to be punctual.

Administrative Assistant

Our market leading energy client has an immediate need for an Administrative Assistant to join their progressive team.  This an eight month contract position located in the their Fort St. John location.

Perform standard and advanced administrative and business operations duties for Manager(s). Provides analytical support within a functional organization. Prepares reports for use in business planning and analysis for assigned area. Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques. Develop and improve office management processes. Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc. Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports. Coordinate meetings. Make travel and lodging arrangements as required. Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists. Process expense reports, EMRs and order supplies. Process Purchase Orders. Create correspondence and maintain library of presentations. Coordinate and implement special projects, maintain confidential files. Attend staff meetings, TDR meetings and provide meeting minutes. Coordinate and manage vacation calendars and timecard reviews. 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Administrative Assistant

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Administrative Assistant

If you have experience with the following, then we would like to meet with you.

  • Requires 10+ years of experience
  • Perform standard and advanced administrative and business operations duties for Managers
  • Provides analytical support within a functional organization.
  • Prepares reports for use in business planning and analysis for assigned area.
  • Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques.
  • Develop and improve office management processes.
  • Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc.
  • Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports.
  • Coordinate meetings
  • Make travel and lodging arrangements as required.
  • Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists.
  • Process expense reports, EMRs and order supplies. Process Purchase Orders. 
  • Create correspondence and maintain library of presentations.
  • Coordinate and implement special projects, maintain confidential files.
  • Attend staff meetings, TDR meetings and provide meeting minutes.
  • Coordinate and manage vacation calendars and time card reviews. 

ewemi

Administrative Assistant

Our market leading energy client has an immediate need for an Administrative Assistant to join their progressive team.  This an eight month contract position located in the their Calgary head office location.

Perform standard and advanced administrative and business operations duties for Manager(s). Provides analytical support within a functional organization. Prepares reports for use in business planning and analysis for assigned area. Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques. Develop and improve office management processes. Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc. Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports. Coordinate meetings. Make travel and lodging arrangements as required. Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists. Process expense reports, EMRs and order supplies. Process Purchase Orders. Create correspondence and maintain library of presentations. Coordinate and implement special projects, maintain confidential files. Attend staff meetings, TDR meetings and provide meeting minutes. Coordinate and manage vacation calendars and timecard reviews. Requires 3+ years of experience. 

Someone with experience doing expenses for multiple levels – communications and high level organizational skills. Supporting a director and several of his reports as well. 

• General administrative support including, but not limited to: 
o Anticipating and initiating appropriate action to conserve the time of those at the level of Manager and above, such as managing his/her schedule and screening emails and correspondence; 
o Assisting with the preparation and maintenance of internal reporting documents (i.e. weekly report, monthly VP report, etc.); 
o Assisting with the preparation of agendas and presentations, taking minutes and following up on action items for department meetings; 
o Assisting with on/off boarding of staff; 
o Monitoring department equipment; 
o Ordering office suppliers, business cards and catering; 
o Developing and maintaining the departments shared document storage; 
o Scanning, photocopying and couriering packages; 
o Processing invoices and distributing for approval; and 
o Time entry, expense reporting and travel booking for personnel at the level of Manager and above. 
• SCM related administrative support including, but not limited to: 
o Planning, organizing and scheduling multi-stakeholder internal and external supplier meetings; 
o Assisting SCM personnel in issuing and receiving request for proposal documentation, and filing of contract documents in the Enterprise Contract Management system (ECMS); and 
o Fielding supplier inquires and directing them to the appropriate individual. 
• Other ad hoc administrative requests as required. 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Receptionist

Our client, one of Canada’s leading integrated oil companies has an immediate need for a Casual / On Call Receptionist to join their team for an eight (8) month contract position in their St. John’s, Newfoundland office.

Our client is seeking an energetic and outgoing administrative professional for a casual / on call receptionist position.

This position will be a call in role when required and provide vacation coverage as well as backfill coverage as required. Generally, 1 to 2 weeks advance notice will be provided for shifts, however, sometimes there may be a need for coverage on shorter notice. The reception operating hours are Monday – Friday, 8am – 5pm NST, with 1 hour for lunch.

In this role, you will report to the Office Services & Facilities Team Lead and will be the first point of contract for visitors to our client’s offices.

CORE RESPONSIBILITES:

  • Greet all incoming visitors
  • Log incoming visitors and issue visitor badges
  • Advise guests of company’s Emergency Evacuation Process
  • Receive and send mail via Canada Post
  • Receive incoming calls and transfer to appropriate personnel
  • Manage personal and shared inbox and direct inquires to appropriate personnel
  • Receive and send courier deliveries; disperse accordingly
  • Order stationary supplies as required (i.e. business cards, letterhead, calendars)
  • Other related duties as required

MUST HAVE Qualifications:

  • Emergency First Aid/Adult CPR
  • 3+ years experience working as an administrative assistant or receptionist
  • Previous customer service experience
  • Working knowledge of MS Office Suite
  • Strong oral communication skills
  • Able to effectively work as part of a team
  • Ability to work in a fast-paced environment

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Administrative Assistant

Our client, one of Canada’s leading integrated oil companies has an immediate need for an Administrative Assistant to join their team for a ten (10) week contract position in their downtown Calgary head office location.

Position Summary: 
The incumbent is responsible for providing general administrative support, business process support and information management coordination in the Midstream group. This person interfaces and supports various Midstream groups; Finance, Customer Service & Operations, Project Engineering and Commercial & Development. 

CORE RESPONSIBILITIES: 
• Provide general administrative and secretarial support (employee expenses, travel requests, meeting requests, time entry management, i-requests etc.). Act on behalf of the department in dispensing routine information and answering general inquiries. 
• Collect information from various sources and prepare, publish and distribute high level management communications (presentations, spreadsheets, and other electronic formats) 
• Effectively communicates between organizational groups and levels. Liaison with other internal departments on corporate initiatives affecting department processes and standards (i.e. document management, IS, facilities services). Assist with special projects, meetings and off sites, seasonal events, team building and floor activities as needed and other duties as assigned 

MUST HAVE QUALIFICATIONS: 
• 7+ years of experience in office administration 
• Proficient in MS Office Suite with advanced skills in Word, Excel, PowerPoint, and SharePoint 
• Strong verbal and written communications skills are essential, along with the ability to work with confidential information 
• Excellent interpersonal skills, including ability to interact effectively and collaborate with a wide variety of people 

NICE TO HAVE QUALIFICATIONS: 
• Secretarial Diploma or related post-secondary education  
• Experience planning and coordinating large meetings and events 
• Previous experience using SAP 
• Have a general understanding of the principles of effective information management. Understands business and information requirements 
• Strong reporting skills and proven ability to use a database to capture, trend and report information

 If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com  

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Executive Assistant

Do you want to work for the largest electrical and natural gas utility companies? They are currently looking for an Executive Assistant to support their facility in Waltham, Massachusetts. If you’re interested and qualified, we urge you to apply!

 

Admin Assistant III / Executive Assistant

Contract Duration: 6 Months Contract (possible extension)

Location: Waltham, Massachusetts

Job Description:

  • The Executive Assistant plays a critical role providing high level administrative support to the Vice President, thereby maximizing the impact of this leader.
  • This is a dynamic and fast-paced position, requiring a highly organized professional, who can juggle many tasks at once, and is comfortable interfacing with all levels of internal management and staff as well as with external stakeholders.
  • The Executive Assistant maintains and protects highly confidential corporate information and must have strong emotional intelligence, high ethical standards, and be capable of working independently

Position Responsibilities (including but not limited to):

  • Effectively and efficiently manages internal and external stakeholder engagements and demands through a complex calendar, travel logistics, numerous internal and external phone calls, and expense reports with multiple exchange rates, handling all details with competent expertise.
  • Anticipate, prepare and organize agendas, files, and presentation materials for Executives presentations and meetings.
  • Conserves executive's time by: reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, and managing expense reports.
  • Continuously monitors and manages multiple methods of communication through internal/external email, internal/external phone calls, and in-person inquiries.

Knowledge & Experience Required:

  • Associates Degree required, Bachelor’s Degree preferred, with a minimum of 5 years of experience supporting Senior Level Executives.
  • Proven competencies in Microsoft Office, including Word, Excel, Power Point and Outlook required.
  • Experience with SAP a plus.

 

ewemi

Document Control Specialist

Our Client is one of the world's largest multinational oil and natural gas service companies.

We currently have an available contract assignment for Document Control Specialist

If you have experience with the following, then we would like to meet with you.

  • Manages release and control of updates to project: instructions, specifications, drawings and other documentation.
  • Controls distribution of new releases and recall/destruction of obsolete documents, both electronic and hard copy, according to SET retention rules.
  • Responsible for manual and electronic archiving of documentation according to SET retention rules.
  • Comprehension of engineering and project documentation.
  • 7-10 years of experience

ewemi

Marketing Training Specialist II

 

We have an immediate opening for a “Marketing Training Specialist” for a 08 months contract assignment in Marlborough, MA

If you have the following skills, connect with us.

Job Purpose:

Implement & Drive Adoption

  • Working with subject matter experts (SMEs), project manage the development of new training materials related to the content management platform and content approval system
  • Develop and host live training sessions with SMEs and ensure re-usability of training recordings and materials
  • Measure and improve engagement with training programs
  • Ensure training materials and processes are “evergreen”, including strategies for new employee on-boarding and refresher training, as well as self-training materials
  • Centralize existing and new training materials for improved access and searchability

Minimum Qualifications

  • Experience developing training programs and materials
  • Experience as a marketer or working within a marketing organization
  • In-depth understanding of how to drive adoption throughout an organization
  • 4-year degree from an accredited institution in Business, or Marketing; or equivalent experience
  • Excellent communication, writing, and editing skills
  • Experience working across multiple time zones, cultures, and a diversity of native language speakers
  • Ability to work and lead effective programs in a matrix organization

Looking for Meaningful Work? We can help.      

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Administrative Assistant

Our world class Energy client has an immediate need for an Administrative Assistant in their Prince George office.  This a one year contract position.

Perform standard and advanced administrative and business operations duties for Manager(s). Provides analytical support within a functional organization. Prepares reports for use in business planning and analysis for assigned area. Works on a variety of issues and may exercise independent judgment and recommendations in selecting optimum reporting techniques. Develop and improve office management processes. Coordinate new hire and existing employee moves by establishing IT accounts, phone extensions, etc. Assists in the development of project plans. Works with project manager(s) to ensure the integrity and completeness of status reports. Coordinate meetings. Make travel and lodging arrangements as required. Maintain manager's calendar and schedules. Screen calls, distribute mail, and update contact lists. Process expense reports, EMRs and order supplies. Process Purchase Orders. Create correspondence and maintain library of presentations. Coordinate and implement special projects, maintain confidential files. Attend staff meetings, TDR meetings and provide meeting minutes. Coordinate and manage vacation calendars and timecard reviews. Requires 7-10 years of experience. 

This role is responsible for buzzing people into the building.
They would like someone with strong MS Office (PowerPoint, Excel, Word Outlook), SAP and if they have Workday that is a huge bonus.

 

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com   

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

EWEMI

Sourcing Manager – Project Initiatives

We have an immediate opening for a Sourcing Manager – Project Initiatives for a Six month assignment in Houston, TX.

If you have the following skills, connect with us.

Skills:

  • (5+ years) in corporate sourcing.
  • Strategic in business and negotiations.
  • Supply Chain Experience.

Looking for Meaningful Work? We can help.        

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.
 

ewemi

 

Technical Writer

We have an immediate opening for a Technical Writer for a Six Month assignment in Wilmington, NC.

If you have the following skills, connect with us.

Skills:

Experience & Requirements:

  • Bachelor’s degree in Communications or equivalent writer/editor credentials.
  • Three years in writing and editorial roles, of which one year was in a technical domain.
  • Hands-on experience publishing articles and content to electronic media such as wiki’s or websites.
  • Expertise in mark up, stylesheets, and electronic layout.
  • Understanding of information modeling and ontology.
  • Direct experience working with the Box document management systems

Founded by engineers to support the needs of technical organizations, the Ian Martin Group has been creating authentic connections around meaningful work since 1957.

As North America’s most progressive recruitment and project-staffing firm, we specialize in engineering and IT recruiting to help organizations of all sizes hire better.

The Ian Martin Group is a certified B Corporation, which means we meet comprehensive standards that measure our impact on employees, suppliers, community, and the environment.

ewemi

Project Administrator I

We have an immediate opening for a Project Administrator I for a Twelve month assignment in Schenectady, NY.

If you have the following skills, connect with us.

Skills:

  • Associates degree plus 2 years technical experience or high school diploma plus 4 years technical experience.
  • Add Eligibility Requirement.
  • GE will only employ those who are legally authorized to work in the United States for this opening.
  • Any offer of employment is conditioned upon the successful completion of a drug screen.?

Looking for Meaningful Work? We can help.        

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.
 

ewemi

 

Work Order Management Analyst

Are you a detail-oriented Contract Analyst with Supply Chain / Work Order Management experience, and looking forward to an assignment with a large corporation? Then you’d love to chat with us about your next rewarding and challenging assignment.

Our Oil & Gas client is looking for a Work Order Management Analyst. This position supports the execution of service requisitions in support of all U.S. Projects, Departments and Regions. This position is focused on the development of the request for proposals, evaluation, award, and execution of work order contracts. Contributes to the achievement of project cost, schedule, quality and Health and Safety goals and ensures compliance with Company Policy, Supply Chain Management Protocol and Project Execution Plans.

Accountability & Required Skills:

Provides intermediate level support to the development and execution of work order contracts by:

  • Providing support to all business units in the development and approval of Service Requisitions and associated documentation.
  • Administering the Request for Proposal (RFP), commercial analysis, award recommendation and completion of the Work Order Contract.
  • Managing and updating Service Requisition and Work Order Contract status tracking e.g., requisition receipt, RFP status, interim approvals, execution, contractor notification, etc.
  • Understanding, maintaining and communicating SCM standards and processes, e.g., communicating with Field Project Engineers and Managers, Construction Managers and Contractors to ensure processes are current and correct.
  • Liaise with Accounts Payable to ensure enterprise accounting standards are met, e.g., Authorities and Spending Limits, audit guidelines/SOX requirements.
  • Assisting, directing and training of junior team members to SCM processes and protocol as required.
  • Assisting with studies of continuous improvement of the enterprise’s Supply Chain Management processes.

 

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi