Project Assistant

Job Purpose:

Do you want to work for one of the largest “Utility” company? They are currently looking for a “Project Assistant” to support their facility in Waltham, MA. If you’re interested and qualified, we urge you to apply!

Job Purpose:

The Project Analyst is an integral member of the Infrastructure Solution Delivery (ISD) team and is responsible for assisting in the coordination of various activities associated with the projects & programs assigned to the team. Their principal responsibility is to support the project manager to ensure that the project delivers to time, cost and quality standards. They are an expert in National Grid PPM frameworks and provide guidance and support to the project to ensure that they are compliant, creating action plans and escalating non-compliance if required. As examples, responsibilities will include, but not be limited to, the following:

  • Tracking of various aspects of project development and execution.
  • Assist in the development of key project-related deliverables assigned by the Project Manager.
  • Perform logistical support to the project managers.
  • Develop other project-related processes and artifacts assigned by the project manager

Project Analyst Responsibilities: 

  • Ensure that the project/program complies to National Grid frameworks and policies, providing support and guidance to the project as required
  • Responsible for internal project audits to check that all relevant project artifacts/documentation are in place, ensuring that the project is always audit-ready
  • Supports all external audits as required
  • Escalate non-compliance to the Project Manager in the first instance, then the Portfolio Director if required
  • Supporting the monthly financial process, ensuring that forecasts are as accurate as possible and monthly finance deadlines are adhered to
  • Assist in the development of project status, program board and/or steering committee material
  • Assist with the drafting of project documentation
  • Supporting project governance activities, including setting project cadence for meetings and reporting for the project
  • Has in-depth knowledge of the delivery framework, governance & structure of agile & waterfall projects, guiding other members of the project team
  • Assisting with setting up / maintaining the project plan and RAID log in Microsoft Project Online
  • Provide a central point of accountability for coordinating and processing invoices
  • Effectively and accurately supporting communication of relevant project information to the project team and external parties
  • Schedule/coordinate project activities to include meetings, teleconferences, videoconferences, etc.
  • Participate in both internal and external meetings, keeping accurate notes and distributing meeting minutes as appropriate
  • Assist in tracking development, approval, and processing for all Statement of Works, Engage WPs, other
  • Assist in the development of the closure paper and associated proceedings

Management & Reporting Structure:

  • The Project Analyst team report directly into the ISD Portfolio Director, with a dotted line into the Project Manager
  • The Portfolio Director sets overall roles & responsibilities and the strategy for the Project Analyst team
  • The Project Manager will handle day to day task management specific to the project
  • The Portfolio Director is responsible for deciding what projects the Project Analysts are assigned to, based on capacity, prioritization & skillset
  • Project Analysts will work with the project manager to resolve issues on a day to day basis, escalating to the Portfolio Director on an exception basis
  • Project Analysts working in Agile teams

Looking for Meaningful Work? We can help.

If you're a Project Assistant, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Customer Solutions Representative

We are looking for a Customer Service Representative consultant on behalf of one of the largest Utility company in Waltham, MA.  

Job Purpose:

This position would be responsible for responding to customer billing inquiries, administrative, program management and support functions related to interconnecting customer-owned distributed generation facilities. These activities would support areas such as, but not limited to, contract administration, renewable energy and net metering programs, various stakeholder reporting, online portal management, process improvement and on-going operational responsibilities for such facilities in accordance with applicable interconnection requirements involving FERC, ISO-NE, ISO-NY, state regulatory and incentive programs, and corporate tariffs and operating procedures.

Key Accountabilities

  • Provide support in administering Community DG programs and other incentive programs.
  • Assist in maintaining records of the DG project beyond the first-time setup of the account.
  • Help troubleshoot various billing, metering and account maintenance issues after the interconnection.
  • Process administrative, program-related and design changes for existing DG projects.
  • Provide billing support for the development of Distributed Energy Resource (DER) programs across client territories.
  • Act as the primary point of contact for internal & external stakeholders for aftercare activities.

Qualification Requirements

  • An associate degree in a related area and 2 years of related experience is required
  • Customer Management experience in the utility industry preferred.
  • Knowledge of renewable energy programs and interconnection is highly desirable.
  • Proficiency with Customer Management systems (CRM, Salesforce etc.) is preferred
  • Excellent project management and problem-solving skills.

Looking for Meaningful Work? We can help.

If you're a Customer Service Representative Consultant, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

Quality Technician – Documentation Specialist

We are looking for a Quality Technician – Documentation Specialist on behalf of a contract opportunity with one of our clients. The Quality Technician – Documentation Specialist is responsible for the collection, review, organization and delivery of component and project certification as defined by Project Specifications and the customized project Inspection and Test Plan.

Location: Minnetonka, MN

Duration: 6 Months Contract (possible extension)

Job Description:

Responsibilities:

  • Monitor incoming part certification, to determine receipt status.
  • Review incoming part certifications to ensure that the documentation is a) technically correct, b) satisfies the requirements of the Purchase Order, Project Specifications and Project Inspection and Test plan, c) is complete.
  • Coordinate with the Engineering, Purchasing, Sourcing Quality, Manufacturing Quality and Production groups to initiate a resolution to Non-conformances arising from the documentation review, and lead resolution to those non-conformances
  • Coordinate Customer inspection visits with key inspection personnel (in-house quality, sourcing quality)
  • Prepare QC documentation deliverables to meet the customer approved format.
  • Coordinate with Document Control and Project Management teams to ensure the documentation is copied, scanned and subsequently delivered to customer expectations.
  • Update the Quality Leader with weekly progress reports.

Requirements:

  • The successful candidate will at a minimum demonstrate a high level of understanding of piping materials and components.
  • The ideal candidate will have at least 3 years of experience inspecting equipment in the water industry.

Additional key skills:

  • Ability to work effectively on a team with demonstrated leadership skills.
  • Ability to develop and communicate issues effectively at all levels.
  • Effective influencing skills.
  • Ability to work effectively on a team.
  • Strong oral and written communication skills.
  • Strong interpersonal skills.

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Account Clerk

SUMMARY
Our public sector client is seeking a detailed oriented individual with a track record of delivering results to exercises judgment and decision-making in complex clerical services.

RESPONSIBILITIES
– selecting, compiling, verifying and processing data obtained from multiple sources
– performing mathematical calculations; preparing and verifying billing sheets, receipts, invoices, purchase orders
– investigating discrepancies and expediting corrections
– ensuring the timely distribution of requisitions and other materials to the appropriate department
– proofreading, transcribing and inputting data obtained from multiple sources to generate, prepare and maintain complex reports, statements, invoices, records, spreadsheets, charts and other documentation/material
– updating database(s) with new information on an on-going basis
– composing and word processing/typing routine correspondence, purchase orders, invoices and other materials, often of a confidential nature
– performing other duties consistent with the job classification, as required.

SKILLS & QUALIFICATIONS
– Completion of Post-Secondary education (College of University) preferred
– 1-2 years experiences in WIB specialty and MVA billing, preferred
– Experience in a Microsoft Office software environment preferred, especially Excel and Word
– Good organizational and time management skills required
– Good interpersonal and communication skills required
– Very accurate data entry skills and attention to detail required
– Ability to perform routine work independently required
– Ability to work efficiently and effectively in a fast-paced environment
– Experience working in a health care environment an asset

ABOUT IAN MARTIN:

Looking for Meaningful Work? We can help.

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Procurement Analyst 2

The successful candidate will be responsible for providing senior level support and expertise in purchasing materials, equipment and services for operations and projects implementations, aiming to assure the supply of items for business continuity, at the lowest total cost of ownership possible, achieving industry best practice standards of delivery time and quality of products and services.

Accountabilities:  

  • Lead and execute procurement processes including:
    • Plan purchases / defining supply terms and strategies
    • Competitive bidding preparation
    • Commercial evaluation of proposals, including value analysis, TCO (total cost of ownership) and business case analysis
    • Negotiation
    • Documentation Control / Commercial Contract Management
    • Implementation of legal contracts when required
  • Participate on the elaboration of materials and service purchase planning along with stakeholders, through the use of in-depth market analysis, consumption history, etc.
  • Information collection, critical analysis, market supply evaluations, developing and implementation plans for suppliers in potential risk (like insolvency, breach of contract)
  • Establishing priority of purchase demands through the consolidation of information, such as criticality of the categories
  • Analyze portfolio to recommend/execute generation of a sourcing plan for technical purchases, according to company’s timeline
  • Manage system and supplier issues data base, based on information provided by Line of Business, and create reports for analysis
  • Execute a sourcing plan for technical purchases, according to company timelines.
  • Build an understanding of suppliers’ facilities and production processes, along with the facilities and production process with the goal of identifying supply chain opportunities.
  • Work with departments (internal customers, DIDS) in the development and approval of new suppliers and products.
  • Recommend competitive suppliers in alignment with category strategies, and stakeholders (vendor management area, requisitioning area, safety, etc)
  • Knowledge of supply chain and document controls to facilitate the operational integration with suppliers, through documented contracts
  • Interface between users and procurement for resolution and mitigation of risk of claims from suppliers
  • Lead and/or participate on multifunction teams (internally) to execute purchasing, aiming to meet internal customer needs (quality, terms etc.), specifications improvement, monitoring tests of new materials and their post-acquisition application by users.
  • Lead and/or participate in synergy meetings (externally) with the customers and suppliers with the objective to capture future demands that will impact the operation and the stock level, identify items for inclusion and revise criticality of stock items; includes review of supplier performance with recommended action to address issues or deficiencies
  • Develop new and manage existing relationships with companies supplying goods or services to our company
  • Assure availability of goods and services that demand continuous supply trough follow up of existing contracts and or review for contract amendment or renewal
  • Identify and monitor key performance indicators to understand key suppliers performance

Education/Certification: Undergraduate Degree required in Business or related discipline (Commerce, Engineering, Legal). MBA, Certified Professional Purchaser (CPP) and/or certification through Purchasing Management Association of Canada (PMAC) are desirable.

Related Employment Experience: 3-7 years progressive experience in related roles (internal or external) is required. Such roles might include: Buyers, procurement officers, contract administrators, category managers, etc.

Computer Skills: Proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook & Access), Adobe and Internet. Working knowledge of procurement systems including SAP. Database management is also an asset.

Leadership experience, demonstrated negotiation skills, inventory and warehousing experience, proficient knowledge of contract law, sales tax, customs procedures, as well as duty and transportation options is an asset.  

OTHER REQUIRED SKILLS

Knowledge of supply chain management, inventory methodologies and principles, Mining, Milling and

Refining processes as it pertains to procurement and warehouse operations

Excellent communication skills / demonstrated skilled negotiator

Demonstrated analytical skills / interprets market, customer, and business variables

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

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Procurement Analyst 1

This role is responsible for purchasing Services for the operations, projects and the corporate offices; aiming to assure the supply of Services for business continuity at the lowest total cost of ownership possible while maintaining industry best practice standards of safety, delivery time and quality

Accountabilities:  

  • Meet the requirements of our internal customers in accordance with the pre-established SLA’s
  • Achieve improvements in supplier cost, delivery and quality in accordance with appropriate procurement strategies
  • Work with team members and other stakeholders to develop competitive tenders (RFP's, RFI's and RFQ's)
  • Analyze the submitted bids/proposals from a commercial perspective and negotiate contract terms and conditions which are favourable to the company and seek to reduce the risk exposure
  • Develop and maintain positive working relationships and conduct business in a confident, objective, and diplomatic manner
  • Administer all jobs, contracts and related documentation with due diligence and integrity, adhering to all legal and company policies and procedures.
  • Process requisitions for procurement of services.
  • Maintain compliance with safety plans

Major Challenges:

Major challenges in performing this job are ensuring that you manage your time properly to meet internal KPI and SLA requirements while balancing the needs of the business. Contract Administrators are required to manage multiple tasks with frequent interruptions and also must provide good customer service at all times.

Education/Certification: University or Community College Graduate in Accounting or other associated Business discipline or equivalent. Consideration will be given to candidates with business related courses. Certification in a professional association (CPP, CMA, CA, CGA, P.Eng) is an asset.

Related Employment Experience: minimum 2 years in related roles (internal or external) is required. Such roles might include: Buyers, procurement officers, contract administrators, category managers, etc.

Skills: General Computer Skills: Proficiency with Microsoft Office business applications including Word, Excel, Outlook and PowerPoint.  Working knowledge of Ellipse, Microsoft Access and Microsoft Project Adobe Writer. Working knowledge of Oracle for procurement, specifically the Oracle Procurement Module. Proficiency in Quest

OTHER REQUIRED SKILLS

  • Knowledge of supply chain management, inventory methodologies and principles, Mining, Milling and Refining processes as it pertains to procurement and warehouse operations
  • Excellent communication skills / demonstrated skilled negotiator
  • Demonstrated analytical skills / interprets market, customer, and business variables

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

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Planner Scheduler

We are seeking an intermediate or senior planner to join our team due to new projects. This role is a one year contract located in Sudbury, ON. 
 

The Opportunity: 

Provide planning and scheduling services to support all surface capital projects within the group. The scope of the work is from the conceptual to the planning and implementation phases in order to ensure that projects present a realistic project timeline. These timelines will be used to develop FEL 3 studies and full project execution plans. The quality and quantity of the planning and scheduling have a direct impact on the success of the projects.

Accountabilities:

  • Responsible for developing a realistic project plan and schedule to meet the project objectives.
  • Responsible for ensuring that all standard procedures and systems for project planning and scheduling are followed, per the companies Project Delivery System (PDS).
  • Responsible for coordinating all aspects of the planning and scheduling functions across all work locations and ensuring the schedules are integrated into one schedule.
  • Responsible for ensuring that proper WBS, coding and resources are integrated into the schedule.
  • Implementing project planning procedures in accordance with standards as well as preparing and maintaining the timeline for development and setup of various schedules.
  • Ensuring plans and schedules are prepared and integrated according to project standards and contract requirements.
  • Performs regular quality checks and signs off on project schedules.
  • Reviews contracted 3rd party work plans and schedules for accuracy, thoroughness and completion.
  • Review and monitor planning and scheduling initiatives in support of the PDS throughout the life of the project.
  • Provide training for scheduler/planners on Primavera and on the PDS project scheduling guideline.

Experience: 

  • Excellent knowledge of Primavera P6 and provides overview and expert advice for the use of Primavera and Microsoft Project on various capital projects.
  • 5+ years experience as a planner scheduler on large capital projects. 
  • Construction planning, scheduling and hands on experience preferred

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com. We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Ewemi

Administrative Support

Our client is looking for Administrative Support on a part-time basis (2 days per week 8:30am-4:30pm) to support various office duties and assist the administrative team on the requirements of company business.

Job Title: Administrative Support

Job Responsibilities: 

  • Main office reception to assist on greeting both public and company employees to office
  • Daily office requirements include; Answering telephones and directing calls and providing information as required
  • Opening and distributing mail 
  • Ordering and receiving office supplies
  • Equipment service request for Xerox muti-function devices
  • Managing office files, creating, filling and archiving
  • Revision of company manuals and procedures as required
  • Creation of forms, new methods

Job Requirements

  • Strong communication skills, both verbal and written
  • Ability to demonstrate initiative; work accurately and efficiently with minimal supervision, including collaboration with others
  • Excellent interpersonal and organizational skills
  • Completion of post secondary education; with a concentration in office administration
  • Proficient knowledge of computer software including; Windows, MS Office Suite
  • Testing of MS Office Suite (Word, Excel, Outlook, Powerpoint, etc.) is required 

 

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