Document Control Manager

Job Profile Description

The Document Control Group will be responsible for managing project documents while also ensuring their accuracy, quality, integrity, maintaining adherence to record retention policies, safeguard information and providing for effective retrieval of documents and data.

Documentation Group Manager

Key Responsibilities

In addition to the Key Responsibilities for the Document Control Specialists

  • Provide day-to-day direction to the Document Control Specialists
  • Establish processes consistent with Bruce Power and MCR procedures
  • Develop and provide appropriate metrics and reporting
  • Develop methods for escalation and follow-up
  • Manage performance and behaviours of the Documentation Control Group
  • Identifies opportunities to improve the processing and handling of MCR documents within the framework established by Bruce Power and MCR
  • Establishes interaction protocol and manages interaction(s) between Document Control Specialists, assigned MCR project leadership and peer Documentation coordinators in Vendor | Contractor organizations
  • Accountable for meeting the Bruce Power contractual terms for document review or acceptance
  • Possess strong leadership skills, managing teams of people. Ability to lead a team towards a common goal

Skills and Knowledge

  • Comprehensive knowledge of documentation requirements and information management systems
  • Possess strong written and oral communications skills
  • Flexibility in changing priorities, deadlines and job assignments
  • Identify and resolve problems within area of responsibility without specific direction
  • Ability to work independently in a fast-paced, deadline driven environment
  • Work well with others
  • Possess effective time management skills
  • Detail-oriented, dependable and trustworthy as will be required to come in contact with complex documents
  • Effectively utilize computers and associated relevant software applications (e.g.; Microsoft Office, Maximo, Content Server)
  • Experience working with and understanding technical drawings and documentation

Document Control Specialist

 Job Profile Description

The Document Control Group will be responsible for managing project documents while also ensuring their accuracy, quality, integrity, maintaining adherence to record retention policies, safeguard information and providing for effective retrieval of documents and data.

Skills and Knowledge

  • Comprehensive knowledge of documentation requirements and information management systems
  • Possess strong written and oral communications skills
  • Flexibility in changing priorities, deadlines and job assignments
  • Identify and resolve problems within area of responsibility without specific direction
  • Ability to work independently in a fast-paced, deadline driven environment
  • Work well with others
  • Possess effective time management skills
  • Detail-oriented, dependable and trustworthy as will be required to come in contact with complex documents
  • Effectively utilize computers and associated relevant software applications (e.g.; Microsoft Office, Maximo, Content Server)
  • Experience working with and understanding technical drawings and documentation

Education and Experience

  • Grade XII in a Secondary, Commercial or Technical school or the equivalent level of education.
  • A period of over two years, up to and including three years is considered necessary to gain this experience

Key Responsibilities

  • Responsible for organizing, controlling, numbering, filing, maintaining, sorting and retrieval of electronically stored or hard copy documentation produced by project teams or departments in a timely, and efficient manner
  • Populating electronic storage system with content and metadata, as well as interfacing with project teams or departments to provide support and guidance for the overall process
  • Focus on managing technical and non-technical documentation and records
  • Establish documentation review and revision projected timelines and sets priorities
  • Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence
  • Ensure documentation remains within regulations
  • Manage quality assurance records, pressure boundary records and sensitive documentation according to company requirements
  • Administer the document life cycle (initiate, author, review, approve, publish, revise, retrieve, retire, archive, destruction)
  • Outline and prioritize operational guidelines and deadlines for document control
  • Provide project support for assessment, implementation and optimization of content management system software
  • Support set up of Document Control system procedures, processes, templates and applications
  • Pursue and share best practices and set priorities
  • Act as focal point for documentation activities within a project team or department
  • Gather and report information as appropriate
  • File information and prepare it for Records Storage
  • Perform routine clerical tasks including copying, data entry, distributing, faxing, answering telephones, preparing documents for issue
  • Initiate appropriate action to resolve inconsistent documentation
  • Compile data and generate reports
  • Monitor the status of multiple documentation activities
  • MCR Process and Procedure management o Responsible for organization of MCR Process and Procedures and filing and maintenance of issued MCR governance , Program and project documents
    • Coordinates the periodic review and revision, as required, of issued MCR governance , Program and project documents
    • Coordinates preparation, review and approval of new issued MCR governance , Program and project documents as identified by MCR Program team
  • Field work documents o Receive Vendor | Contractor Documentation from their Single Point of Contact (SPOC)
    • Distribute to Bruce Power pre-identified reviewers and document technical SPOC
    • Monitor completion of review and turnaround
    • Make necessary alerts to Supervisors and Managers
    • Provide all collected comments to Bruce Power document technical SPOC, including identification of missing reviews
    • Receive correlated comments from Bruce Power document technical SPOC and provide to Vendor | Contractor Documentation SPOC
  • Completed field work documents o Receive Vendor | Contractor Documentation from their SPOC
    • Distribute to pre-identified reviewers, Quality, and Bruce Power document technical SPOC for review of permanent plant record portions of the field work documents
    • Monitor completion of review and turnaround
    • Make necessary alerts to Supervisor(s) and Managers
    • Provide all rejected documents to Bruce Power Project Manager, including identification of each quality defect in the document and integrate all defects from Documentation team ‘Technical | Quality Oversight’ reviews, as and when these reviews are performed and result in rejection
    • Receive corrected documents from Vendor | Contractor Documentation SPOC
  • Transfer of required accepted field work documents to Bruce Power Records, including all required meta-data for permanent storage
  • Receive the completed Project records for MCR projects and transfer them to Bruce Power Records for filing
  • Assign Document numbers and transfer contractual documentation

Project Manager – Turbine Controls Upgrade

Our client is seeking 2 Project Managers who are experience with Turbine Controls Upgrade projects at large Power Generating Stations. 

The ideal candidate will be an engineer with extensive experience working on Turbine Controls upgrade projects within the nuclear industry, however experience from other power generating stations will be considered. 

Program Manager, Projects

Job Description – Program Manager, Projects

Program/Project Planning, Monitoring & Reporting

  • Directs the efforts of Project Managers and or integrated project team members in the delivery of their assigned missions and holds such accountability for the entire program or project lifecycle from inception to closeout.
  • Maintains compliance with four pillars of nuclear safety (Reactor, Industrial, Radiological, and Environmental) and upholds Bruce Power’s Safety First – Our Number One Value.
  • Complies with and oversees execution of the policies, processes, and procedures in the management system that governs projects/program delivery and ensures execution is efficient and effective. Directs Project Managers and/or the integrated project team (IPT) members in their execution of project delivery processes and reporting systems to ensure consistent, effective high-quality program/project management through each phase of the program/project lifecycle.
  • Ensures scope, design basis and project/program objectives are defined, best practices/lessons learned reviewed and incorporated into schedules, budgets, specific project procedures and plans are established, including a Contracting & Procurement Strategy. Obtains concurrence by the members of the program/project team, functional managers and the Customer.
  • Ensures with the program/project team the development, communication, implementation, update and continual use of the Project Management Plan (PMP). Reviews and approves project control systems which measure progress/performance, provide early warning of deviations from the PMP, and identify corrective actions to be taken.
  • Coordinates and resolves program/project issues to minimize impacts on project schedule, cost and budget.  Monitors projects to assure they are completed within guidelines and objectives.
  • Accountable to make senior management aware of issues, risks, threats, and opportunities to the performance of the program/project.
  • Evaluates project/program status against established milestones and objectives by analyzing information presented.  Measures performance, and takes the necessary corrective actions to maintain agreed upon schedule and cost.
  • Supports the Project Managers and the IPT members in resolving challenges (i.e. conflicts with contractors on workflow/priorities/quality; negotiating with union officials and/or regulatory bodies on staff/work related problems; violations of legislated or regulatory processes) that challenge the successful execution of work.  Listens and responds appropriately to concerns, and develops refined solutions that become process improvements.
  • Reviews major plans and decisions that affect long- and short-term courses of action for assigned projects and/or programs.
  • Stays knowledgeable of decisions dealing with compromises and changes in project/program objectives.
  • Reviews project/program deliverables and recommend their passage to the next phase of the program lifecycle using established processes for making major decisions for projects/programs.
  • Provides counsel to Project Managers and members of the IPT, in highly technical and complex project/program management theory, practices, and methodologies to support successful project execution.
  • Monitors and controls all contractual commitments to ensure that all work is being performed in accordance with the specifications, drawings and terms of the contract, that change orders and claims are processed in a timely manner. Implements and maintains a change management control system.
  • Reviews and approves or submits for approval (per authority level) all major purchase orders, contracts, and sub-contracts, and approves critical changes to same.
  • Interfaces regularly with the customer and stakeholders throughout the project/program lifecycle in order to ensure execution is in line with commitments and expectations.
  • Participates in Project Delivery Organizations or Company decisions affecting long- and short-range courses of action for assigned programs.
  • Reviews and analyzes cost reports to assure charges are authorized and appropriate; identifies authorized charges and assures corrective actions are taken for the ultimate disposition of inappropriate charges.
  • Documents all turnover and closeout activities and obtains Customer's final acceptance of the project/program.
  • Oversees the Document Control and Records Management function. Coordinates the project/program related documentation, records and electronic files in accordance with BP standards and procedures at the end of the project, as appropriate.

 

System Window Coordinator

SYSTEM WINDOW COORDINATOR – 1-2yr contract

JOB SUMMARY: Accountable for the development of work scope, (operating, outage and project) coordinating/obtaining necessary approvals and monitoring subsequent change control. Ensure logic, schedules and system windows are established in support of the defined scope of work. Accountable for monitoring the execution of work being performed to completion, as scheduled. Anticipate, direct and make decisions on all work associated with the planning and scheduling process, changing priorities, communicating to work groups and exercising sound judgment to effectively facilitate the safe and productive completion of system windows. Clarify work boundaries to ensure that responsibilities are clearly defined for tasks and the work boundaries are well managed. Analyze performance to identify lessons learned and incorporate into future work. Provide team leadership to a complement of staff assisting with MCR integrated schedule preparation and resource estimates for all associated work programs.

Education and Experience

  • A Bachelor’s Degree (preferably in Science).
  • 3-5 years of experience in Nuclear Industry.
  • Experienced in the Microsoft Suite of Applications.
  • Nuclear Systems knowledge or diploma in Power Engineering considered an asset.
  • Familiarity implementing major construction projects is considered an asset.
  • Experience in Primavera P6 is considered an asset.
  • Certification by the Project Management Institute (PMI) as a Project or Program Management Professional (PMP, PMP) and/or demonstrated familiarity with the PMI Project Management Body of Knowledge (PMBOK®) is considered an asset.

 

Project Manager

Our client is seeking experienced Project Management Candidates for a 1-2yr project. 

Projects: Fuel Channel Feeder Replacement and Balance of Plant

Required Experience

  • Strong Management Backround, ideally with mega projects in nuclear
  • 15+ yrs experience as a Project Manager in nuclear, ideally Bruce or OPG
  • Security cleared at Bruce Power or OPG ideal
  • Candidates must have recent, and strong experience in either Fuel Channel Feeders or Balance of Plant Systems. 

Maintenance FLM SME

FLM Maintenance/Subject Matter Expert

JOB PROFILE SUMMARY:

Provide effective support to the MCR Integration Manager in the planning, organization, administration, scheduling and develop execution of long term maintenance programs during MCR.

  • Provide support to the MCR Integration Manager in developing of and advising on Maintenance training, strategies, processes, and plans.
  • Develop recommendations for improvement in Maintenance plans and procedures, tools and techniques.
  • Support planning of work packages.
  • As subject matter expert (SME), act as a source of knowledge, technique, or expertise in a specific subject area, such as mechanical maintenance, electrical and instrumentation and control.
  • The SME functions as the organizational ambassador for the knowledge area, and applies expertise to support an organization’s vision and strategic direction.
  • Subject matter expert understands, articulates and implements best practices related to the area of expertise.
  • The subject matter expert may lead or be an active participant of a work-group with the need for specialized knowledge.
  • The subject matter expert provides guidance on how their area of capability can resolve an organizational need and actively participates in all phases of the MCR program life cycle.

Education and Experience

  • 15+ years of experience in Nuclear Industry.
  • Experienced in the Microsoft Suite of Applications.
  • Nuclear Systems knowledge or diploma in Power Engineering considered an asset.
  • Certification by the Project Management Institute (PMI) as a Project or Program Management Professional (PMP, PgMP) and/or demonstrated familiarity with the PMI Project Management Body of Knowledge (PMBOK®) is considered an asset.