Raise is hiring an Expeditor for Our Client, a Canadian multinational energy transportation company with a focus on the transportation, distribution, and generation of energy. This position is a one (1)-year contract located in Edmonton or Calgary, Alberta. We are actively seeking talented professionals like you to drive these crucial initiatives forward.
Description
The Expeditor will support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
Specific Accountabilities:
- Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
- Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).
- Aid in the Coaching and mentoring of new hires, project team personnel and new vendors the current Expediting process
- Manage assigned equipment/material / logistics to ensure on-time readiness and delivery to site in line with the project and construction schedule.
- Manage all vendor equipment/material documentation / logistics between the vendor, Engineering (or Engineering Consultant) and internal Project teams to ensure prompt review & approval periods. Must ensure that all required documentation is received complete (including approvals if applicable) Examples of documentation required can include the following: drawings, RFI’s, Inspection Test Plans (ITP), Weld Procedure Specifications (WPS), and Final Vendor Data Requirements (VDR).
- Regular review of vendor fabrication schedules, Inspection and Test Plans (if applicable), Inspection Reports and other pertinent vendor and PO data to mitigate any delays
- Notify key stakeholders of potential or actual delays while working with supplier to resolve issues as required
- Administrate, schedule, chair, minute and manage vendor supply meetings and attend project meetings as required
- Report to stakeholders on equipment/material status, progress, receiving status as required using the required reporting formats.
- Assist in the review and verification of invoices for accuracy as required
- Work with vendors and stakeholders to resolve freight claims, investigate quantity shortages/overages, shipment errors, tagging issues etc.
- Communicate potential commercial and technical issues to the Project team members and stakeholders.
- Coordinate logistics for delivery of equipment/material to site and coordinate with construction at site to ensure readiness and proper equipment is available for off-loading shipment as required
- Coordinate activities and communicate regularly with key stakeholders.
- Follow standard processes to ensure that the expediting tasks and duties for assigned equipment/material is centralized as per the direction of the team lead & or Manager.
- Keep updated electronic records per requirements for timely completion of PO/Contract closeouts by creating, organizing and maintaining expediting files
- Consult/Report with Team Lead and/or Manager regularly on Project, PO or Contract on goings.
- Will be working with: Sr Expeditors, Expediting Team Lead , and/or Team Manager– Working with and seeking additional general direction, guidance and counsel on a regular basis.
- Regular updates/Meetings/ Support for Vendors and Internal/ External clients such as Engineering, Consultants, Contractors, Buyers, Project Team members, Commissioning, Construction Services, Quality Surveillance and other SCM Team members (e.g. Logistics).
Qualifications:
- 4-7 years of applied experience in a high pace environment.
- Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
- Good interpersonal skills with ability to maintain and builds strong working relationships.
- Equivalent combination of experience, training and/or education.
- Coordination skills, ability to multi-task, follow up and manage timelines
- Ability to work on diverse projects and processes with conflicting deadlines.
- Customer service/Problem Solving/Organizational skills an asset.
- Working Knowledge of Engineering and Vendor Documentation is required.
- Strong and effective communication skills and attention to detail are a necessity.
- Knowledge of MS Windows/Outlook and Office Suite.
Preferred Qualifications:
- Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
- Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)
Additional Information:
- Office environment with occasional/minimal travel to suppliers and other operation locations as required.
Raise is an established hiring firm with over 60 years of experience. We strive to build teams that reflect the diversity of the communities we work in and encourage applications from traditionally underrepresented groups. We value diversity and inclusion and encourage all qualified people to apply. Connecting professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.
We have a dedicated webpage for accommodations where you can learn more about what we offer, and request accommodation: https://raise.jobs/accommodations/.
Raise will never ask you for personal or banking information during the application process. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com
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