Contracts Assistant

CONTRACTS ASSISTANT

The Opportunity: 

The Contracts Assistant (CA) will support the contract coordination services on our clients project following the corporate guidelines, procedures, clients values and policies.  Reporting to contracts manager, the CA will be responsible for providing assistance to the Contract Coordinators in the day to day management of contracts through the accountabilities outlined below.

This is a project term position, based in the St. John’s, NL project office.

Accountabilities:

  • Provide support to Contract Coordinators to perform post award contract management responsibilities.
  • Process requisitions and invoice releases along with the required support documents.
  • Assist with requisition development with the distribution of pre-award support documents for review prior to compiling the technical support package for Procurement.
  • Maintain worksheets and databases as required for effectively track contract costs and commercial issues; coordinate the personnel and equipment approvals prior to start of work on site.
  • Assemble and maintain hardcopy/electronic records, files and databases for the project contracts related correspondence.
  • Assist compiling technical information required by Procurement to issue a bid proposal; request support from the discipline leads and contract coordinators. 
  • Schedule and attend weekly contract progress/coordination meetings with contractor and prepare meeting minutes.
  • Assist with the verification of invoices as per directions provided by Contract Coordinator; maintain invoice issues log and under Coordinator’s guidance strive to efficiently resolve pro-froma billing issues to facilitate timely payment; complete the SES tracking worksheet.
  • Assist Contract Coordinator administer with the technical bid qualification review, evaluation and scoring process.
  • Management of low risk contracts;
  • Perform other general related duties and ad hoc projects as assigned to support contract management activities.

Education:

  • Diploma or Degree in Business or Contract/Procurement Administration.
  • SCMA would be considered an asset.

Experience:

  • Minimum 4 years experience, preferably in a project environment on heavy industrial or mining projects.

Knowledge and Skills: 

  • Good working knowledge of Microsoft Office and in particular Microsoft Word and Excel.
  • Must be able to multitask and work in a fast paced environment with the ability to adapt to changes and tight deadlines.
  • Knowledge working with SAP.
  • Very good written and oral communication skills.
  • Attention to detail to ensure accuracy of reports and effective verification of supplier invoices.

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

ewemi

Travel Coordinator

TRAVEL COORDINATOR

The Opportunity: 

The Travel Coordinator will ensure that all travel (charter and commercial) and accommodations are taken care of daily for the mine site. The successful incumbent will make all travel arrangements including charter bookings, commercial tickets, hotel bookings, taxis, and meals. Furthermore, communications for all travel related issues (weather delays, maintenance delays) will be sent out daily, and the incumbent will ensure the camp and Impacts and Benefits Agreement reports are accurate. Daily travel prelims will also be prepared and communicated to employees as well as travel notifications. This is a 1-year fixed term position based at the Voisey’s Bay Mine Site with a fly in fly out, 2 week in and 2 weeks out rotation. 

 

Accountabilities: 

  • Develop and issue daily travel manifest to support remote mine site.
  • Update all travel requests, daily change requests, confirm medical clearance before day of travel.
  • Prepare daily, weekly, monthly reports capturing all travel related data.
  • Support the VBME Project Team by ensuring day to day excellence in travel management.
  • Booking camp and or hotel accommodations.
  • Monitor seat availably on the aircraft and book employees accordingly.
  • Knowledge of Logipal would be an asset. 

 

Education: 

  • Post-secondary diploma in Office or Business Administration.

 

Experience:

  • A minimum of 4 years related experience.

 

Knowledge and Skills: 

  • Experience in booking and requesting flights.
  • Strong MS Office Skills.
  • Ability to maintain positive working relationships, both internally and externally.
  • Detail oriented and works with a high degree of accuracy.
  • Ability to multitask and meet deadlines.
  • Excellent organization skills.
  • Excellent communication skills.
  • Capacity to prioritize assessing situations to determine urgency.
  • Ability to work under pressure and tight deadlines.

 

On behalf of our client, Ian Martin recognizes the Impact & Benefits Agreements with the Innu Nation & the Nunatsiavut Government in which Innu & Innuit workers have the first preference for employment at the Voisey’s Bay Site. 

 

Ian Martin is an equal opportunity employer.

 

 

Deadline to Apply: November 10th, 2019

 

 

LOOKING FOR MEANINGFUL WORK? WE CAN HELP

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

 

 

ewemi

 

Commissioning Technical Support -Completions

The position of VBME Commissioning Technical Support – Completion coordinates the Completion

activities as it pertains to the field execution of project tasks. The position will be a direct report to the

VBME Completions System Lead.

The successful candidate will be responsible for Day to day duties and deliverables as follows: 

 

Responsible for implementation on a day to day basis of a strong health and safety culture in line

with  Safety and Health and Environment management system.

· Participate in construction meetings.

· Champion the completion system and process.

· Provide guidance on the use of the electronic completion system.

· Calling and organizing Final Walk-Down.

· Maintain construction & commissioning punch lists;

· Facilitate partial turnover process between construction and pre-commissioning / commissioning.

· Overall coordination & agreement between construction and commissioning for sub-system turnover.

· Driving final subsystem completion for construction.

· Communicate and work collaboratively with various project disciplines and the operating group.

Essential Skills / Qualifications & Assets:

5+ years on industrial projects with a minimum of 2 years as a Completions Engineer/Lead

· Strong understanding of construction and commissioning activities as it pertains to project completion and turnover.

· Previous field level experience on completions / turnover process on large projects.

· Previous experience with Commissioning’s completions / turnover group is seen as an asset.

· Previous experience with electronic completion systems.

· Comfortable working in a team-based environment while possessing the ability to manage and prioritize day to day duties and deliverables.

· Demonstrate proficiency in the use Windows & Outlook.

· Strong Organization Skills

· Strong Communication Skills, both Written & Oral

Work Site and Schedule

 

  • Position is based in Voisey’s Bay, the shift schedule is 2 weeks in 2weeks out, working 12hr days, for the 14days on site. The rotation / shift / schedule may change to meet the needs of the project execution effort. You may be expected to work from the St. John’s office from time to time.
  • The place of work will be Voisey’s Bay Site in Labradour, as a fly in / fly out operation, all employees will be flown to/from designated pick up / drop off points in Newfoundland and Labrador on a chartered service to site at no cost.

On behalf of our client, Ian Martin recognizes the Impact & Benefits Agreements with the Innu Nation & the Nunatsiavut Government in which Innu & Innuit workers have first preference for employment at the Voisey’s Bay Site.