Project Assistant III-US

We have an immediate opening for an Document Control Manager long term contract role in Waltham, MA.

If you have the following skills, connect with us.

  • Gathers and catalogs Project Documentation
  • Material and equipment documents
  • Quality documents
  • Contract documents
  • Financial documents
  • Legal and regulatory documents
  • Other project related documents including historical documents
  • Work in conjunction with the Quality Manager
  • Become proficient with the EPC contractors document system
  • Perform other related tasks as assigned
  • Report to Project Management functionally
  • Report to the Director Process and Performance administratively
  • Develop document control file and coding system to recognized standards
  • Render document attributes and key words for document searching functions
  • Maintains Document Control files and site
  • Ensures daily backups of Document Control files
  • Ensures integrity of the Document Control System
  • Document Control System must be auditable
  • Training and/or experience in Project document control

Work will be at the Project site

Prefer a local candidate

This role will work with little to no supervision

Ability to work a full 40 week when required, willingness to work overtime a plus Minimum of 20 hours a week 

 

Looking for Meaningful Work? We can help.     

If you're a technical professional, you know that it can be difficult to find fulfilling work that advances your career. At the Ian Martin Group, we exist to connect professionals like you with meaningful work at industry-leading companies in your field. And we walk the walk, too: as a Certified B Corporation, we believe in using business as a force for good for people, our communities, and the environment.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at recruit@ianmartin.com.

We encourage all qualified candidates to apply; however, only those selected for an interview will be contacted.

Area Manager

A engineering consulting company that has made unprecedented growth within the Oil and Gas Industry is seeking a Area Manager for the Rhode Island.

RESPONSIBILITIES:

Reporting to President, the Area Manager is responsible for the following:

  • Responsible for the development of the regional office and develop clients base.
  • Review project proposal and execution plan as agreed with client;
  • Prepare status reports, gathering, analyzing and summarizing relevant information about the project for management and for stakeholders
  • Validate customer requirement, manage project scope, timelines, hours and assumptions.
  • Finalize the definition of project scope, WBS (work breakdown structure), budget, schedule and objectives;
  • Assign and manage project team at each phase and determine project responsibilities and organisation chart;
  • Interface and coordinate with the client Counterpart;
  • Define, with Discipline Engineering Managers, final project man-hours and deliverables;
  • Plan and manage project execution activities (engineering, procurement and construction) overall;
  • Develop or update (as required) the project execution plan (PEP);
  • Establish, with project controls, the project deliverables schedule and overall execution schedule;
  • Organise the kick-off meeting (internal & with client) to explain the scope, KPIs and schedule;
  • Direct, with the Project Engineer, engineering and design work to meet established budget and schedule;
  • Control project plan by reviewing design, specifications, schedule changes and recommend actions;
  • Review and approve RFQ and IFC packages before final issue;
  • Analyse and review technical evaluations of contractor/supplier bids;
  • Manage the overall project budget and contingencies;
  • Control project costs by approving expenditures and variations;
  • Manage project resource allocation;Communicate effectively with project team to provide assistance and guidance;
  • Integrate lessons learned as necessary in coordination with project team and the client;
  • Review deliverables’ progress using appropriate tools;
  • Assign work priorities, determine schedule and deliverables for changes;
  • Manage team productivity and effectiveness, and ensure outputs meet the requirements & satisfaction of all stakeholders;
  • Ensure implementation of client procedures and processes;
  • Constantly monitor and report on progress of the project to all stakeholders;

HSSE Responsibilities

  • Comply with policies and requirements;
  • Know and respect all the security protocols required to perform your tasks;
  • Participate and contribute to the achievement of  HSSE objectives;
  • Comply with all HSSE requirements, rules and regulations when entering a work site (outside of the office);
  • identify and report all hazards.

Other Responsibilities:

  • Apply the appropriate cost codes to the work performed;
  • Work and respect all allocated budgets;
  • Pre-approve of all expenses required to qualify for reimbursement;

Ewemi