Records Coordinator/Records Analyst
On behalf of one of North America’s largest natural gas distributors, we are looking for a Records Coordinator/Records Analyst in Houston, TX.
This position is responsible for performing and assigning duties, detailed tracking, and management of major tasks/projects about clerical duties related to relevant stages of the Records Lifecycle, including Capture, Storage, Management, and Maintenance of Company records.
Primary Responsibilities General:
- Follow policies and confidentiality mandates to safeguard Company data and information
- Record activities, tracking, and reporting progress, as required
- Actively participate in Company core value and safety activities
- Task and Project Tracking
- Assign task/project components to Records Clerks
- Create and/or maintain task/project tracking mechanism(s), generally comprised of excel spreadsheets or SharePoint lists
- Compare data across multiple sources, assessing discrepancies; consolidate data from multiple sources into a single coherent version of the truth
- Provide professional written or visual updates of task/project progress and obstacles to completion
- Records Lifecycle Management
- The processing, filing, and organization of records according to Company specifications in both electronic and physical filing systems
- The indexing of records by inputting associated metadata into both electronic and physical filing systems according to Company procedures
- The capturing of digital records images through scanning
- The application of nomenclature according to established Company specifications
- Collaborate with other departmental personnel for records relay to and from offsite storage
- Under guidance from enterprise personnel, adhere to records retention and disposition specifications
Job Skills and Qualifications:
- Experience as a Records Clerk/Analyst (preferred)
- General knowledge of the Records Management Lifecycle (preferred)
- 2-5 years experience managing short- and long-term tasks/projects involving three or more individuals
- Experience training others on workflow processes and system applications
- Excellent organizational skills and demonstrated attention to detail
- Proficient in the Microsoft Suite of applications (i.e. Word, Excel, Outlook, etc.) and SharePoint
- Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines, and related software
- Physically able to lift to 25 pounds
- High school diploma or equivalent
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