Procurement Administrator

Oil & Gas
Calgary, Alberta
Job ID:

Our market leading integrated energy company has an immediate need for a Procurement Administrator to join their team in their head office in Calgary.  This would be a one year contract position with a very good chance for extension for the right individual.


To backfill a position that has recently become vacated


Reporting to the Procurement Service Centre – Team Lead, the position incumbent will provide purchase requisition, purchase order life cycle management and supplier support for the Business Units. This role can support multiple business units. This is a very fast-paced environment with tight deadlines and attention to detail is very important.


This is a great opportunity for a candidate with a background in invoicing and payment process systems, understanding of supply Chain Management processes and strong customer service capabilities to provide support for P-Card Administration and Receipt Handling.


  • Entering Service Entry Sheet (SES) for non Cortex vendors
  • Creating Goods Receipts for Material PO's
  • Ensuring correct approval is on tickets/invoices before entering
  • Ensuring PO terms are accurate and in agreement with invoices before invoices can be paid
  • Providing AP with information about where to apply credit invoices
  • Ensuring SEIM documents are received from vendors before all invoices are paid
  • Ensuring POs are being increased when required
  • Helping with vendor inquires for both Cortex and Non-Cortex vendors
  • Communicating with vendors by email and phone to resolve issues regarding invoice processing and obtain missing information
  • Manage Cortex transactions: ensuring Cortex vendors are getting POs and submitting invoices correctly through Cortex; resolve any issues that may be preventing the vendor from submitting via Cortex; rejecting invoices that should be submitted via Cortex
  • Keeping track of invoices to show which are paid, waiting for approval, waiting for SEIM, and which are on hold with any other issues
  • Assisting team with other tasks as required
  • Administering all P-card related activities including on-boarding/off-boarding of accounts, training, day-to-day cardholder assistance.
  • Monitoring the conduct of all purchasing activity in accordance with approved P-Card Procedure and Guidelines.
  • Monthly reporting for P-card Spend and Transaction Count, Spend Categories and Non-Compliance and Quarterly SVP Reporting.
  • Preparing monthly statement for payment, JE upload and error reconciliation.


  • High School diploma
  • 1 – 5 years experience in field related business
  • Attention to detail, accuracy, speed and analytical skills
  • Experience with MS Office suite, with priority focus on MS Excel
  • Excel Spreadsheet Expertise and Reporting
  • Ability to handle large volume of work


  • Post-Secondary education
  • Supply Chain Management certification
  • Experience in a Service Centre
  • 2+ years of experience in a procurement environment
  • Previous experience with Enterprise in SAP MM
  • Contract Management knowledge including contract administration
  • Experience with Enterprise Resource Planning (ERP) software systems
  • Understanding of supplier invoicing and payment process (SES receipts, invoice submission and approval) and typical root causes for SES errors and problem solving
  • Understanding of Supply Chain Management processes and integration points


  • Excellent planning and organizing skills
  • Able to work on multiple projects simultaneously
  • Ability to work in a team environment
  • Ability to work in a fast-paced environment with shifting priorities
  • Demonstrate professionalism and confidentiality
  • Excellent customer service capabilities
  • Excellent communication skills (co-workers, clients, vendors, and regulators)

If you bring the mentioned skills and experiences to the table, then we would love to chat you!

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