Use the Webtime online app to submit expenses as well as timesheets.
The details are slightly different depending whether you’re a Contract Employee or an Independent Consultant.
Webtime is also used for submitting timesheets.
Don’t know your employment status?
- If you’re a Contract Employee, you fill in a timesheet and don’t invoice through your own incorporated business. Ian Martin handles your deductions, deposits money into your personal bank account, and you get a T4 (in Canada) or W2 form (in the US) at tax time.
- If you’re an Independent Consultant – you have a separate incorporated business, and you invoice Ian Martin regularly through your business. Because our relationship is business-to-business, Ian Martin deposits money into your business bank account and we don’t issue you at T4 at the end of the year.
Still have questions? Contact us: support@raiserecruiting.com.
Entering expenses for Contract Employees
i.e., “T-4” in Canada, or “W-2” in the USA
Expenses with a receipt
- Under the Timesheets navigation pane on the left hand side, select Create New (like you would for entering your timesheet).
- Click the date on the calendar where you want to begin recording expenses.
- If you’re authorized to submit expenses, you’ll see a tab with your role title and a code ending with an “E” (for “Expenses”).
- Under the Date column, select the date of the expense using the dropdown picker.
- Under the Expenses column, enter the total of the expense (including tip if applicable).
- To attach a receipt, select Choose File to upload a receipt from your computer. Please ensure there are no commas or odd characters in the file name.
- Navigate to the file on your computer, select Open. You should see the file name in the Upload File column.
- Select Submit to send to your manager for approval.
Entering mileage
- Mileage is entered as a dollar amount.
- Charge the current mileage rate from the Government’s website here.
- The amount should be: (number of kilometres driven) x (current mileage rate). E.g., if you drove 53 km for work, and the 2018 mileage rate is $0.55: 53x$0.55 = $29.15.
- Use the Comments field as a travel log: enter the starting and ending locations, and total kilometres driven.
- You don’t need to attach a receipt for mileage.
Entering expenses for Independent Consultants
i.e., Incorporated Business – or “1099” in the US
Expenses with a receipt
- Under the Timesheets navigation pane on the left hand side, select Create New (like you would for entering your timesheet).
- Click the date on the calendar where you want to begin recording expenses.
- If you’re authorized to submit expenses, you’ll see a tab with your role title and a code ending with an “E” (for “Expenses”).
- Under the Date column, select the date of the expense using the dropdown picker.
- Under the Expenses column, enter the subtotal of the expense – do not include applicable taxes, then add on the tip if applicable.
- We have an article here about how and why to back out the tax on your expense form.
- If you need to calculate the subtotal yourself, there are many online calculators like this one to help you.
- Taxes are charged on your invoice to Ian Martin – not in your expense report.
- To attach a receipt, select Choose File to upload a receipt from your computer. Please ensure there are no commas or odd characters in the file name.
- Navigate to the file on your computer, select Open. You should see the file name in the Upload File column.
- Select Submit to send to your manager for approval.
Entering mileage
- Mileage is entered as a dollar amount.
- Charge the current mileage rate from the Government’s website here.
- The amount should be: (number of kilometres driven) x (current mileage rate). E.g., if you drove 53 km for work, and the 2018 mileage rate is $0.55: 53x$0.55 = $29.15.
- Use the Comments field as a travel log: enter the starting and ending locations, and total kilometres driven.
- You don’t need to attach a receipt for mileage.
Contact your Contractor Success Team
Still have questions? You can fill out this form, email a Contractor Success rep directly at support@raiserecruiting.com, or call us at 1-844-836-3662.
