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    Use the Webtime online app to submit expenses as well as timesheets.

    The details are slightly different depending whether you’re a Contract Employee or an Independent Consultant.

    Webtime is also used for submitting timesheets.
    SEE TIMESHEET INSTRUCTIONS HERE


    Don’t know your employment status?

    If you’re a Contract Employee, you fill in a timesheet and don’t invoice through your own incorporated business.  Ian Martin handles your deductions, deposits money into your personal bank account, and you get a T4 (in Canada) or W2 form (in the US) at tax time.

    If you’re an Independent Consultant – you have a separate incorporated business, and you invoice Ian Martin regularly through your business.  Because our relationship is business-to-business, Ian Martin deposits money into your business bank account and we don’t issue you at T4 at the end of the year.

    Still have questions?  Contact us:  support@ianmartin.com.


     

    Entering expenses for Contract Employees

    i.e., “T-4” in Canada, or “W-2” in the USA

     

    Expenses with a receipt

    • Under the Timesheets navigation pane on the left hand side, select Create New (like you would for entering your timesheet).
    • Click the date on the calendar where you want to begin recording expenses.
    • If you’re authorized to submit expenses, you’ll see a tab with your role title and a code ending with an “E” (for “Expenses”).
    • Under the Date column, select the date of the expense using the dropdown picker.
    • Under the Expenses column, enter the total of the expense (including tip if applicable).
    • To attach a receipt, select Choose File to upload a receipt from your computer.  Please ensure there are no commas or odd characters in the file name.
    • Navigate to the file on your computer, select Open.  You should see the file name in the Upload File column.
    • Select Submit to send to your manager for approval.

    Entering mileage

    • Mileage is entered as a dollar amount.
    • Charge the current mileage rate from the Government’s website here.
    • The amount should be: (number of kilometres driven) x (current mileage rate).  E.g., if you drove 53 km for work, and the 2018 mileage rate is $0.55: 53x$0.55 = $29.15.
    • Use the Comments field as a travel log: enter the starting and ending locations, and total kilometres driven.
    • You don’t need to attach a receipt for mileage.

     

    Entering expenses for Independent Consultants

    i.e., Incorporated Business – or “1099” in the US

     

     

    Expenses with a receipt

    • Under the Timesheets navigation pane on the left hand side, select Create New (like you would for entering your timesheet).
    • Click the date on the calendar where you want to begin recording expenses.
    • If you’re authorized to submit expenses, you’ll see a tab with your role title and a code ending with an “E” (for “Expenses”).
    • Under the Date column, select the date of the expense using the dropdown picker.
    • Under the Expenses column, enter the subtotal of the expense – do not include applicable taxes, then add on the tip if applicable.
    • Taxes are charged on your invoice to Ian Martin – not in your expense report.
    • To attach a receipt, select Choose File to upload a receipt from your computer.  Please ensure there are no commas or odd characters in the file name.
    • Navigate to the file on your computer, select Open.  You should see the file name in the Upload File column.
    • Select Submit to send to your manager for approval.

    Entering mileage

    • Mileage is entered as a dollar amount.
    • Charge the current mileage rate from the Government’s website here.
    • The amount should be: (number of kilometres driven) x (current mileage rate).  E.g., if you drove 53 km for work, and the 2018 mileage rate is $0.55: 53x$0.55 = $29.15.
    • Use the Comments field as a travel log: enter the starting and ending locations, and total kilometres driven.
    • You don’t need to attach a receipt for mileage.

    Contact your Contractor Success Team

    Still have questions? You can fill out this form, email a Contractor Success rep directly at support@ianmartin.com, or call us at 1-844-836-3662.







     

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