Your team has been desperate to fill that role.
You’ve found your perfect candidate.
You send the candidate the offer and they can’t print it…
Making a hire while everyone is remote is challenging. The great news is that there are simple & affordable tools that can help get your hire over the finish line and onboarded. We’ve compiled a list of our favourites to give candidates a great experience and keep your business moving forward when both of you are remote for interviewing, signing offer documents, and onboarding.
2: Signing Offer Documents
When you send offer letters, W-9s, or any other hiring paperwork, how are you or your candidates going to print off or scan hard copies if you don’t have the right equipment?
Skip the printer or scanner. Use a digital signature tool.
Some digital signature tools like Docusign or Adobe Sign have free trials that you and your candidates can use to get your offer and hiring documents signed. They have intuitive interfaces, allow candidates to sign on desktop or mobile devices, and are legally compliant. No printing or scanning required!
3: Onboarding a new employee
Onboarding is complicated. Making sure your new teammate fills out the right paperwork, learns the ins and outs of your company, and feels welcomed by the team, are all critical to getting them up to speed to be a productive employee. Here are some of the challenges you might face when onboarding remotely:
Remote Challenge 1:
Some of your onboarding information is on documents and some lives in the heads of your team. This works in person, but it’s going to be challenging while you’re 100% remote.
Try a tool like Trello to map out your onboarding process for new hires. Trello has a free version to organize all your information into lists, along with a schedule for the new hire’s first month. Here’s an example of a full Trello board set up for onboarding.
Remote Challenge 2:
How do you make your new teammate feel welcome on their first day?
You can organize team lunches over Zoom for any new employees where the new hire can get to know their new team. Try a game called “Ask Me Anything” where experienced team members can ask questions of the new team member that they have to answer first. Use this to spread the talking time around to the whole team and to build vulnerability-based trust which is critical for a team’s success.
Remote Challenge 3:
Your onboarding paperwork has too many administrative steps that are pulling you and your team from higher priority work.
Maybe this is the time to look at implementing a light weight Human Resources Information System (HRIS), like Bamboo HR to automate your onboarding paperwork.
Remote Challenge 4:
The team manager & HR are too busy working on other mission critical work to make sure your team member gets up to speed.
Assign a sponsor from the new team member’s team to guide them through their first few months and be the point of contact to check in every day. Here’s an example of a sponsorship guide that shows sponsors exactly what they need to do and where to find the resources to excel at their role.